Beginning in Fall 2018, colleges and units were directed to register all events and activities involving minors (under age 18) with the new Office of Youth Safety & Compliance (YSC).

My office has been tasked with developing policies and best practices related to OSU’s youth programming, on and off campus. Your leadership and cooperation is vital to ensuring OSU fulfills its commitment to keep kids safe and well-cared-for while participating in programs sponsored by or in partnership with the university.

You will soon receive a to-date summary of youth programs registered on behalf of your college or department. The list includes past programs from the 2017-18 and 2018-19 academic years, as well as upcoming 2019 programming. Colleges and units should submit registration forms at least 30 days prior to an event or activity.

Please review this list within your respective units to ensure 100% compliance. To report any missing information, or to register upcoming events and activities involving minors, please visit the Youth Safety & Compliance website at youth.oregonstate.edu and click the ‘Register Programs’ link.

Please distribute this memorandum as you feel is appropriate.

Questions?

Should you have questions, please do not hesitate to contact Eric Cardella in the Office of Youth Safety & Compliance at youthsafety.compliance@oregonstate.edu or 7-9362.

Spring is here and everyone is into the spring cleaning, so much that keeping up with the inflow of recycling and surplus is a challenge given our available resources.

In addition to spring cleaning, other seasonal activities have increased:

• Increased event recycling requests.
• We are prepping for the Res. Hall Move-Out Donation Drive. This starts May 28 with set up and runs through late June. We are expecting 15+ tons of materials to be removed from the residence halls and donated or sold at Surplus. We started in 2010 with 6 tons and due to the efforts of Recycling, Surplus, UHDS, and volunteers, we have been able to help over 15 non-profits every year and reduced the items going to the landfill. To recoup our costs, some materials will be resold through the store during our normal department and public sale hours, and at a special Saturday sale on June 22.

To accommodate this increased demand, we have implemented the following solutions:

• Added evening and weekend hours for services related to move out
• Hired more student staff
• Added more confidential bins to our inventory
• Moved move out sorting operations to the fairgrounds to minimize disruptions at our warehouse

The Bottom Line:

With all these efforts we are still challenged in meeting demand. Our services for recycling special requests, event recycling, surplus pick-ups, and move services will be halted or delayed May 27 – June 19. We appreciate your patience. 

Alternative Options:

Here are some alternatives and ways you can be a part of the University’s efforts for sustainability while also reducing your wait time:

• Surplus: If you have the ability to bring your property to the warehouse, you can eliminate the 2-3 week wait time for pick-up. We can accept on Mondays, Wednesdays and Thursdays 8 am – 4 pm, if you first submit the required drop off request and give us a call at 541-737-7347. Please remember that surplus items cannot be left in hallways in your building, as this violates fire safety regulations.
• Recycling: If you have any clean-out or confidential carts for recycling that aren’t being used, please put inan online request to be returned. If you have special recycling pick-up requests to make, please submit soon. These special pick-ups will not be provided June 5-19.
• Events: Event recycling and trash services will be limited May 27 – June 19, 2019. We will make every effort to accommodate requests that are made at least 10 business days before your event if your request comes in before Memorial Day weekend. Requests for events hosted May 27 – June 19 that are submitted after Memorial Day or less than 10 business days before your event will not have priority and we may not be able to accommodate them.
• Campus Moves: To address the higher priority needs of managing waste, recycling and surplus property pick-ups, we will not be providing move services May 27 – June 19, 2019. There are several local moving companies to assist you during this time frame; see examples here. If you choose to move yourself, you may borrow a hand truck or dolly from the Surplus warehouse.

Thank you,

Rae DeLay

Materials Manager – Campus Recycling & Surplus

541-737-7341

As discussed at the CLT meeting last Tuesday, attached is the new College of Science per diem exception memo for hosting official guests of OSU.  As you can see, the amounts of the limits are the same as in the past: $50 per person for dinner, $20 per person for lunch, and $15 per person for breakfast, plus up to a 15% tip.  However, there are a few important reminders and changes to note:

1. Please remember that alcohol expenses ARE included for purposes of applying these limits, even though they are billed separately to the OSU Foundation

2. This exception applies ONLY to hosting “official guests” of OSU, which means that it does NOT apply to meals with just other OSU employees or students

3. The number of OSU employees who may accompany a guest for a reimbursable meal is now limited tothree, unless an exception is approved by the Dean or Executive Associate Dean

4. Meals above the exception memo amounts must obtain PRIOR approval of the Dean or Executive Associate Dean in order to be fully reimbursable

Please pass this information along to anyone in your units who may be hosting official guests.  As the letter states, employees are expected to use good judgement and act as good stewards of OSU and OSU Foundation funds.  Expenses must be reasonable for the event and must provide a clear benefit to OSU and its mission.  Hosting employees should ask the budget authority, Dean, and/or ASBC about unclear cases prior to spending, or risk having to pay all or a portion of the expenses with their personal funds.

All cases NOT falling under this memo (i.e.: all meal costs NOT related to hosting an official guest of OSU) are still limited to the federal per diem amounts for the area in which the meal is held.  Please see the travel page on OSU Business Affairs website (https://fa.oregonstate.edu/travel-1) if you are not aware of the limits for your area.

Please let us know if you have any questions.

Thanks!

Nick Dollar, CPA | Finance & Accounting Manager

Arts & Sciences Business Center | Oregon State University

2042 Cordley Hall | Corvallis, OR 97331 | Phone: 541.737.1220

E-mail:  Nick.Dollar@oregonstate.edu

ASBC website:  fa.oregonstate.edu/asbc

(He, Him, His pronouns)

EPA is opening the hiring gates a bit—5 positions here in Corvallis/Newport and over a hundred positions across the Office of Research and Development within EPA. Are there any mechanisms to alert the University community about these opportunities? Can you point me to the right person?

Two post-docs (one in Corvallis and one in Newport)

• https://cfpub.epa.gov/ordpd/PostDoc_Position.cfm?pos_id=1112
• https://cfpub.epa.gov/ordpd/PostDoc_Position.cfm?pos_id=1106

Beyond what’s going on in Oregon, EPA is hiring a total of 70 (!!) post-docs

• https://cfpub.epa.gov/ordpd/PostDoc_SearchResults.cfm

In addition, we have three Recent Graduate Pathways positions posting soon (probably by the end of the month at usajobs.gov). There will be an additional 30-40 of these positions across Office of Research and Development within EPA.

1. Administrative Officer – starts at GS-07 – Minimum bachelor’s degree
2. Analytical Chemist – starts at GS-11 – Minimum master’s degree, prefer PhD
3. Statistician – starts at GS-11 – Minimum master’s degree, prefer PhD

These positions are potentially convertible to permanent federal employees after a year.

Dear Materials Community:

The Minerals, Metals & Materials Society (TMS) has created a new opportunity for early career professionals in materials science and engineering.  The new award is called the Frontiers of Materials Award and is aimed at early career scientists who can bring new and exciting topical areas that are not well captured in existing TMS programming.  The newly extended application deadline is April 8, 2019.  A link with a full description and application materials is https://bit.ly/2Tjbi70.  Professor Tim Rupert of UC Irvine is one of the volunteers for TMS that was involved in developing the award, and any questions or concerns may be directed to him at trupert@uci.edu.

With warm regards,

Linda

Linda S. Sapochak, Ph.D.

Division Director

Division of Materials Research

National Science Foundation

lsapocha@nsf.gov

Where Materials begin and society benefits!