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May 21, 2019

International Travel Policy

Filed under: Announcements @ 4:58 pm

OSU faculty, staff and students,


Oregon State University is committed to providing its faculty, staff and students with access to global opportunities and experiences that promote expanded research opportunities, student success, global understanding and engagement, and safe travel associated with university activities.


International travel and exchanges serve the university’s land grant mission to teach, pursue research, and engage in outreach and engagement to promote economic, social, cultural and environmental progress for the people of Oregon, the nation and the world.


To ensure that all OSU units follow consistent procedures associated with university-sponsored international travel, the university has enacted a new international travel policy that is now in effect and will provide travelers with many benefits. This policy requires faculty, staff, students and others traveling internationally on behalf of the university to enter their itineraries in OSU’s International Travel Registry prior to departure.


The registry benefits OSU’s international travelers in many ways, including:

o   Enrollment in international travel insurance, which includes medical care and evacuation or security assistance, if needed;

o   24/7 support from OSU’s international health and safety coordinator;

o   Optional pre-departure, travel location-specific orientations;

o   Secure storage of passport copies and emergency contact information; and

o   Ability for the university to provide incident assistance and support communication with family members and others in the event of unforeseen incidents.


If you have questions about this new process or registry, please contact Kendra Sharp, senior advisor to the provost for international affairs, or Samuel Gras, university international health and safety coordinator by e-mail or phone at 541-737-6433 or 541-737-6493, respectively.


We look forward to growing OSU’s global connections and impact with you.




Kendra V. Sharp                                                             Susan Capalbo

Senior Advisor to the Provost                                    Senior Vice Provost

International Affairs                                                     Faculty Affairs

Apply now for Ecampus professional development funds

Filed under: Announcements @ 8:50 am

Oregon State Ecampus invites faculty, staff and administrators to pursue professional development related to online and hybrid education. Further your professional goals while promoting effective teaching and learning in OSU’s online and hybrid courses. Funding is available for professorial faculty and professional faculty and advisors. The application deadline is June 7, so learn more and apply online today

Linus Pauling Legacy Award winner offers lecture

Filed under: Announcements @ 8:49 am

Geraldine (Geri) Richmond, chemistry professor at the University of Oregon, has won the 2019 Linus Pauling Legacy Award sponsored by OSU Libraries and Press. Richmond will deliver a free public lecture, “The Importance of Global Scientific Engagement,” on May 22 at 7 p.m. in the Valley Library’s fourth floor rotunda.

May 20, 2019

Mark your calendars: deadline for Faculty and Staff Awards – 15 July 2019

Filed under: Announcements @ 3:39 pm

The application process for the Fall Faculty and Staff Awards are now open.


CoS faculty, staff and/or students may submit nominations. The deadline to submit nominations is 15 July 2019 for:


F.A. Gilfillan Award for Distinguished Scholarship in Science
Recognizes distinguished scholarship and scientific accomplishments by faculty members in Science. Special consideration is given to candidates with distinguished research careers.

Milton Harris Award in Basic Research in Science
Recognizes exceptional achievement in basic research by honoring an outstanding faculty member in the College of Science. Special consideration is given to recent research that was carried out at OSU and that will have a significant impact on its field.

Dean’s Early Career Achievement Award
Recognized exceptional achievement in research and education by an early-career tenure-stream faculty member.

Outstanding Faculty Research Assistant or Associate Award
Recognizes an individual Faculty Research Assistant, Associate, or Senior Faculty Assistant or Associate with a career record of outstanding job performance and contributions.

Gladys Valley Award for Exemplary Administrative Support Recognizes outstanding job performance and dedication by a College staff person to the individual’s Department and to the College.


Please contact Mark Johnson for the nomination process for the ASBC Awards:

May 17, 2019

Youth Program & Activity Registration followup

Filed under: Announcements @ 11:12 am

Minor DEFN: Under age 18 and not an enrolled OSU student.

We don’t need to validate age although most waivers include a self-authorization of age (over 18) under the signature section.

Youth program DEFN: (1) An event or program where participating individuals are under the age of 18 and not enrolled college students.  (2) The event / program is oriented towards minors or inclusive of minors who are not enrolled OSU students and unaccompanied by a parent / guardian.

Scenario: We host U/Gs from other schools for internships of limited duration, some of them who are minors.

  • This is not considered a “youth program” so does not require registering at
  • No parental consent required since they are undergraduates at another institution.  Youth Safety & Compliance office is still looking into this but this is their best guidance now.
  • Depending on activities at the event, OSU Risk Services should be consulted for whether Waivers of Liability, Acknowledgement of Risk forms or Certificates of Insurance are required.   Since this is an internship, please also work with OSU Risk Services to determine if the “Conditions of Volunteer Service” form is also required.

Scenario: We host weekly campus tours where minors might come on the tour by themselves.

  • This is not considered a “youth program” so does not require registration at
  • If the tour is targeting a pre-college audience though, then the activity should be registered.
  • If a minor presents on the tour and they are without a parent or other authorized adult (i.e. guardian or school teacher) then, a parental consent form would be recommended.

Scenario: We visit high schools to talk to them about Science at Oregon State.

  • The school being visited would be responsible for any parental consent forms if any are required (e.g. if we are doing some activities of risk or where OSU personnel will have direct access without a teacher present).  If activities of this sort are going to be done, we should also have OSU risk waivers in addition to the school’s parental consent forms to make sure OSU’s liability is covered.

Scenario: We have high school (and possibly younger) students that visit us at Oregon State to participate in a variety of events – some where they are just listening to lecture to other events / programs where they are participating in experiential learning.

  • This event would be considered a “youth program” and would need to be registered
  • This would require some form of parental consent form for the trip to OSU initiated by the student’s school (preferred) or OSU.
  • Depending on the nature of the activities the students are participating in, this may require OSU Waivers of Liability or OSU Acknowledgement of Risk forms. The Youth Safety and Compliance office is still working on the question of what minor can and can’t do but for now are relying on expertise from OSU Risk Services, the Colleges and EH&S.

Pew Scholars Program in the Biomedical Sciences

Filed under: Funding Opportunity @ 8:41 am

The program provides funding to young investigators of outstanding promise in science relevant to the advancement of human health. The grant level is $300,000 – $75,000 per year for a four-year period. For the 2020 award, one nomination will be invited from each of the participating institutions. The internal deadline for submitting a letter of recommendation for a nominee is Monday, May 20.

May 15, 2019

State of Diversity at OSU

Filed under: Announcements @ 2:19 pm

State of Diversity
at Oregon State University

Address and Reception

Wednesday, June 5, 4-5:30 pm
MU Ballroom


We invite you to the second annual State of Diversity at Oregon State Address and Reception hosted by the Office of Institutional Diversity. Dr. Charlene Alexander, Vice President and Chief Diversity Officer, will highlight the incredible work underway across the university to advance inclusive excellence and discuss progress made on the Oregon State’s Diversity Strategic Plan.

Following the presentation, Dr. Alexander and the Office of Institutional Diversity invite you to enjoy refreshments and connect with other members of the university community to celebrate a successful academic year.

The event will be livestreamed and recorded. Livestream details will be provided soon.

The event is free, but your RSVP is requested. Tickets will not be required for this event.

For accommodations related to ability please contact or call 541-737-1063.

May 7, 2019

Volunteers Needed for the Great Move Out

Filed under: Announcements @ 11:45 am

Off-Campus Move Out Donation Drive


  • What: OSU Community Responsibility and Belonging, Republic Services, and local nonprofits are partnering to maintain the cleanliness and livability of our community, and to help off-campus students responsibly donate and recycle unwanted items.
  • When: Various short shifts are offered between 10am and 4pm, Friday, June 14th.
  • Where: Grace Lutheran Church Parking Lot (Harrison St. and Kings Blvd.)
  • To sign-up:
  • For more info: Contact Jon Stoll of Community Responsibility and Belonging


Res Hall Move Out Donation Drive


  • What: Campus Recycling, Surplus Property and UHDS are working together to collect donations from residence halls. Shifts are available for collection (joining staff on trucks to collect recyclables and donated items from halls) and sorting (receiving and sorting donated items at the fairgrounds).
  • When: Various shifts are offered between 8am and 9pm, June 10-19th.
  • Where: Collection shifts depart from the surplus warehouse (644 SW 13th St.) and sorting shifts are hosted at Benton County Fairgrounds (110 SW 53rd St.).
  • How to sign up:
  • For more info: Contact Andrea Norris of Campus Recycling at

For more information on The Great Move Out, visit the website.

May 1, 2019

Preliminary grades for degree candidates

Filed under: Announcements @ 8:14 am

As you know, graduating seniors are required to take final examinations during the regularly scheduled Final Examination Week of Spring Term. However, because actual diplomas are distributed to eligible graduation applicants at Commencement on Saturday, June 15, 2019, Oregon State University must adhere to the following procedures for clearing Spring Term degree candidates.


Specific documentation about how to submit preliminary grades is sent to faculty when grading opens on Monday, May 6th. If you have questions regarding the preliminary grades policy, please in the Office of the Registrar.



Procedures for Spring Degree Candidates

Commencement 2019


  1. Monday, May 6, 2019– “Preliminary” grade rosters are sent to instructors via email from The email will include attached pdf files outlining the grading process and the instructor’s student roster.
  2. Monday, May 13, 2019– Preliminary grades are due by noon. Grades should reflect the anticipated final grade. A preliminary grade of “I” (or any non-passing grade) will prevent releasing a student’s diploma at commencement.
  3. Tuesday, May 14, 2019– Preliminary degree review process begins for baccalaureate degrees. Coordination with the Graduate School for master’s and doctoral degree review begins.
  4. Tuesday, May 28, 2019– Students who are definitively ineligible or potentially ineligible based on university graduation requirements, college/school requirements, or departmental graduation requirements (guided by Head Advisors) are notified.
  5. Finals Week – Faculty should upload final grades as soon as possible for degree candidates with a final grade of D, F, N, or I/GRADE. Unless a final grade has been submitted, the decision for diploma distribution is based on the preliminary grades submitted.
  6. Saturday, June 15, 2019- Baccalaureate degree candidates with degree deficiencies may participate in commencement, but will not receive their diploma.


Your efforts make it possible for us to continue OSU’s special tradition of distributing actual diplomas on commencement day. Thank you.

April 29, 2019

Wanted: Students with entrepreneurial potential

Filed under: Announcements @ 10:43 am

Faculty and staff are invited to nominate creative, problem-solving, critically thinking students to joinLaunch Academy, a course for students of all majors who have ideas for services, products, or community change. Launch Academy students are eligible to win up to $2,500 in business development funding each term and have access to mentorship, co-working space, travel grants, and prototyping support. Nominate students hereand contact with any questions.

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