Minor DEFN: Under age 18 and not an enrolled OSU student.

We don’t need to validate age although most waivers include a self-authorization of age (over 18) under the signature section.

Youth program DEFN: (1) An event or program where participating individuals are under the age of 18 and not enrolled college students.  (2) The event / program is oriented towards minors or inclusive of minors who are not enrolled OSU students and unaccompanied by a parent / guardian.

Scenario: We host U/Gs from other schools for internships of limited duration, some of them who are minors.

  • This is not considered a “youth program” so does not require registering at youth.oregonstate.edu.
  • No parental consent required since they are undergraduates at another institution.  Youth Safety & Compliance office is still looking into this but this is their best guidance now.
  • Depending on activities at the event, OSU Risk Services should be consulted for whether Waivers of Liability, Acknowledgement of Risk forms or Certificates of Insurance are required.   Since this is an internship, please also work with OSU Risk Services to determine if the “Conditions of Volunteer Service” form is also required.

Scenario: We host weekly campus tours where minors might come on the tour by themselves.

  • This is not considered a “youth program” so does not require registration at youth.oregonstate.edu.
  • If the tour is targeting a pre-college audience though, then the activity should be registered.
  • If a minor presents on the tour and they are without a parent or other authorized adult (i.e. guardian or school teacher) then, a parental consent form would be recommended.

Scenario: We visit high schools to talk to them about Science at Oregon State.

  • The school being visited would be responsible for any parental consent forms if any are required (e.g. if we are doing some activities of risk or where OSU personnel will have direct access without a teacher present).  If activities of this sort are going to be done, we should also have OSU risk waivers in addition to the school’s parental consent forms to make sure OSU’s liability is covered.

Scenario: We have high school (and possibly younger) students that visit us at Oregon State to participate in a variety of events – some where they are just listening to lecture to other events / programs where they are participating in experiential learning.

  • This event would be considered a “youth program” and would need to be registered atyouth.oregonstate.edu.
  • This would require some form of parental consent form for the trip to OSU initiated by the student’s school (preferred) or OSU.
  • Depending on the nature of the activities the students are participating in, this may require OSU Waivers of Liability or OSU Acknowledgement of Risk forms. The Youth Safety and Compliance office is still working on the question of what minor can and can’t do but for now are relying on expertise from OSU Risk Services, the Colleges and EH&S.

The program provides funding to young investigators of outstanding promise in science relevant to the advancement of human health. The grant level is $300,000 – $75,000 per year for a four-year period. For the 2020 award, one nomination will be invited from each of the participating institutions. The internal deadline for submitting a letter of recommendation for a nominee is Monday, May 20. https://research.oregonstate.edu/program/pew-scholars-program-biomedical-sciences

State of Diversity
at Oregon State University

Address and Reception

Wednesday, June 5, 4-5:30 pm
MU Ballroom


We invite you to the second annual State of Diversity at Oregon State Address and Reception hosted by the Office of Institutional Diversity. Dr. Charlene Alexander, Vice President and Chief Diversity Officer, will highlight the incredible work underway across the university to advance inclusive excellence and discuss progress made on the Oregon State’s Diversity Strategic Plan.

Following the presentation, Dr. Alexander and the Office of Institutional Diversity invite you to enjoy refreshments and connect with other members of the university community to celebrate a successful academic year.

The event will be livestreamed and recorded. Livestream details will be provided soon.

The event is free, but your RSVP is requested. Tickets will not be required for this event.

For accommodations related to ability please contact diversity@oregonstate.edu or call 541-737-1063.

Off-Campus Move Out Donation Drive


  • What: OSU Community Responsibility and Belonging, Republic Services, and local nonprofits are partnering to maintain the cleanliness and livability of our community, and to help off-campus students responsibly donate and recycle unwanted items.
  • When: Various short shifts are offered between 10am and 4pm, Friday, June 14th.
  • Where: Grace Lutheran Church Parking Lot (Harrison St. and Kings Blvd.)
  • To sign-up: https://www.signupgenius.com/go/8050F4CAFAF29A1F49-great1
  • For more info: Contact Jon Stoll of Community Responsibility and Belonging atJonathan.Stoll@oregonstate.edu


Res Hall Move Out Donation Drive


  • What: Campus Recycling, Surplus Property and UHDS are working together to collect donations from residence halls. Shifts are available for collection (joining staff on trucks to collect recyclables and donated items from halls) and sorting (receiving and sorting donated items at the fairgrounds).
  • When: Various shifts are offered between 8am and 9pm, June 10-19th.
  • Where: Collection shifts depart from the surplus warehouse (644 SW 13th St.) and sorting shifts are hosted at Benton County Fairgrounds (110 SW 53rd St.).
  • How to sign up: https://www.signupgenius.com/go/9040544a5a62d6-2019
  • For more info: Contact Andrea Norris of Campus Recycling at Andrea.Norris@oregonstate.edu

For more information on The Great Move Out, visit the website.

As you know, graduating seniors are required to take final examinations during the regularly scheduled Final Examination Week of Spring Term. However, because actual diplomas are distributed to eligible graduation applicants at Commencement on Saturday, June 15, 2019, Oregon State University must adhere to the following procedures for clearing Spring Term degree candidates.


Specific documentation about how to submit preliminary grades is sent to faculty when grading opens on Monday, May 6th. If you have questions regarding the preliminary grades policy, please contactgradingquestions@oregonstate.edu in the Office of the Registrar.



Procedures for Spring Degree Candidates

Commencement 2019


  1. Monday, May 6, 2019– “Preliminary” grade rosters are sent to instructors via email from gradingquestions@oregonstate.edu. The email will include attached pdf files outlining the grading process and the instructor’s student roster.
  2. Monday, May 13, 2019– Preliminary grades are due by noon. Grades should reflect the anticipated final grade. A preliminary grade of “I” (or any non-passing grade) will prevent releasing a student’s diploma at commencement.
  3. Tuesday, May 14, 2019– Preliminary degree review process begins for baccalaureate degrees. Coordination with the Graduate School for master’s and doctoral degree review begins.
  4. Tuesday, May 28, 2019– Students who are definitively ineligible or potentially ineligible based on university graduation requirements, college/school requirements, or departmental graduation requirements (guided by Head Advisors) are notified.
  5. Finals Week – Faculty should upload final grades as soon as possible for degree candidates with a final grade of D, F, N, or I/GRADE. Unless a final grade has been submitted, the decision for diploma distribution is based on the preliminary grades submitted.
  6. Saturday, June 15, 2019- Baccalaureate degree candidates with degree deficiencies may participate in commencement, but will not receive their diploma.


Your efforts make it possible for us to continue OSU’s special tradition of distributing actual diplomas on commencement day. Thank you.

Faculty and staff are invited to nominate creative, problem-solving, critically thinking students to joinLaunch Academy, a course for students of all majors who have ideas for services, products, or community change. Launch Academy students are eligible to win up to $2,500 in business development funding each term and have access to mentorship, co-working space, travel grants, and prototyping support. Nominate students hereand contact michelle.marie@oregonstate.edu with any questions.

Oregon State Ecampus invites faculty, staff and administrators to pursue professional development related to online and hybrid education. Further your professional goals while promoting effective teaching and learning in OSU’s online and hybrid courses. Funding is available for professorial faculty and professional faculty and advisers. The application deadline is June 7, so learn more and apply online today.

Are you graduating and walking in commencement? Give your gown after the ceremony. You can help another student who may not be able to participate in commencement otherwise while keeping your cap and cords as a memento. Gowns can be donated at staffed stations outside Reser Stadium right after commencement or at the main entrance to the Valley Library, after commencement through the following Monday (June 15-17). For questions, see http://tiny.cc/gradsgive or email andrea.norris@oregonstate.edu. Grads Give Back is sponsored by Campus Recycling, ASOSU, Memorial Union, Valley Library, HSRC, and Sustainability Office.

Orange Media Network will be highlighting graduating seniors from across the university who have gone above and beyond and shown what it means to make the most of their OSU experience. We want to share their stories with the community as they prepare for graduation and take their next steps in the world. Nominate the students you feel have best represented your unit. Selected students will be interviewed for KBVR-FM and KBVR-TV and featured in the commencement edition of The Baro.  Nominations are due May 3. Nomination form: https://beav.es/ZT7  For any questions, contact OMN broadcast coordinator Steven Sandberg at steven.sandberg@oregonstate.edu.