Good afternoon,

At the request of the Provost, for the past several years Precollege Programs has collected data from all programs and faculty that work with youth including athletic camps, summer enrichment programs, out-of-school programs, on-campus and off-campus programs, etc. During this transition year while the Office of Youth Safety & Compliance (YSC) is developed, Precollege Programs and YSC are jointly collecting annual youth program data and certifying compliance with the Youth Program Policies and Guidelines for the period 9/1/17-8/31/18 via this online form. If you are unsure if your program should submit data, please contact the Office of Youth Safety & Compliance at youthsafety.compliance@oregonstate.edu.

YSC anticipates moving to a pre-program registration system January 1, 2019. At that time, all youth programs and activities will be required to register their event with YSC prior to the event taking place. Youth Program/Activity information likely to be registered includes event date, location, and description, number of participants, staff/volunteer roster, emergency plan, and certification that all necessary Criminal History Checks and Training was completed. More information on this process, and the site on which programs need to register, will be communicated at a later date.

For programs being held between last year’s reporting system and January 1, please contact the Office of Youth Safety & Compliance.

To summarize:

• For youth programs/activities held between September 1, 2017, and August 31, 2018: Please submit basic datausing this link.
• For youth programs/activities held between September 1, 2018, and January 1, 2019: Please contact the Office of Youth Safety & Compliance at youthsafety.compliance@oregonstate.edu
• For youth programs/activities to be held after January 1, 2019: Pre-event registration will be required currently viathis form with an updated process to be rolled out within the year.

Please contact the Office of Youth Safety & Compliance with any questions and forward this request to others as needed.

Thank you,

Emily Nicholson and Marilyn Lesmeister

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Marilyn K. Lesmeister, PhD.

Interim Youth Safety and Compliance Co-Director

OSU Extension 4-H Volunteer Development & Risk Management

marilyn.lesmeister@oregonstate.edu

105 Ballard Hall

Office: 541-737-2794

Emily Nicholson     

Interim Youth Safety and Compliance Co-Director

OSU Precollege Program Coordinator

emily.nicholson@oregonstate.edu

111 Snell Hall

Office: 541-737-9424