“Educators and learning designers must seek to resolve societal shortcomings, including the inequity of education and opportunity; the lack of social justice; policy issues and their implications; implicit bias in terms of race or ability; as well as layers of equity and inclusion. Building community and bridging divides are goals for all education.”
Toward Inclusive Learning Design: Social Justice, Equity, and Community. AECT Research Symposium 2021.

This was the underlying premise of a research symposium on learning design in which I participated in the summer of 2021. While this premise emphasizes our responsibility for designing learning experiences that are not only inclusive but just, there is an implicit idea that design alone is not a sufficient condition for inclusivity; we must examine the dynamics of teaching practices and how these can evolve to be truly inclusive.

In this blog post, I share the experience of navigating the intricate and complex dynamic between inclusive learning design and teaching while co-facilitating an asynchronous workshop for faculty on inclusive teaching online. I also provide some suggestions for engaging with faculty in conversations about inclusivity that goes beyond the design stage. My experience so far leads me to argue that as an instructional designer (ID), I share the responsibility for inclusive teaching practices implemented in the class. This is a strong position that I have come to embrace as faculty seek suggestions and advice from us not only during the course design process but also during the inclusive teaching workshop.

It is important to understand that as designers we also have boundaries in terms of faculty support. Shared responsibility in teaching online does not mean telling instructors how to teach but helping discover practices to be more effective in their teaching.

Inclusive Teaching Online Workshop

Oregon State University Ecampus has a strong commitment to supporting the diversity and inclusivity of all members of the university community. In these efforts, instructors are guided not only in designing inclusive online/blended courses but are also supported in exploring and adopting inclusive teaching strategies. To this end, Ecampus developed a four-week asynchronous Inclusive Teaching Online workshop (ITO). This workshop serves as a space to expand the conversations that are already happening across campus about how to support the diversity of our student population. The nature of the workshop is discussion-based with plenty of opportunities for faculty to engage in deeper conversations with colleagues to examine topics including, but not limited to, identity and culture, social and institutional barriers, transparent assignments, and discussion facilitation.

As a co-facilitator of this workshop, I have noticed that our role involves more than just ID services; we have the responsibility to support faculty as they adopt and apply inclusive teaching practices.

Co-facilitating the ITO Workshop

My interest in inclusive learning design and teaching is rooted in my personal and academic backgrounds. Coming from a diverse cultural and linguistic background (Ecuador) and through my academic experiences, I have realized that the instructor has a critical role in making students feel welcome, part of the class community, and above all seen, heard, and valued for who they are and what they bring into the learning spaces. However, I see the role of an ID as crucial in supporting the faculty’s instructional choices and facilitation strategies to ensure an inclusive learning space is created and sustained.

My role in ITO is to co-facilitate the weekly activities, lead discussion groups, promote dialogue on inclusive strategies, and guide faculty in developing their inclusive teaching action plan. In co-facilitating this workshop, I recognize the need as an ID to be prepared, gather resources, contribute to the conversions, and even challenge some of the instructor’s perspectives, all with the goal to critically look at diversity and inclusion in its multiple aspects. Particularly for me, co-facilitating the workshop has been challenging yet rewarding. It requires me, among other things, to be more cognizant of the culture and nature of the U.S higher education system, aware of my own identity and its potential influence on my approach in the workshop, and my level of confidence in addressing sensitive topics.

Begin with Design

As IDs, we collaborate with instructors in several ways. We provide ongoing instructional support to develop new online/blended courses or improve existing courses. We also discuss with faculty the challenges of the course and identify strategies to make the learning experience more engaging, relevant, meaningful and satisfying for students. At the same time, we help faculty identify opportunities to address diversity, equity, and inclusion concerns in the course.

In preparing to support inclusive teaching practices, we begin at the design stage. For example, we can ask questions such as:

What kind of content would need to be made more accessible (e.g., adding captions/subtitles to videos, describing images more explicitly, use of color). How UDL guidelines can be implemented?
What other relevant information/perspective is important to consider to achieve the learning outcomes?
How can the course activities promote students as contributors to the course?
Would the learning outcomes prepare students to interact and work with people from diverse backgrounds?
How do you envision DEI in the design of the course?
What resources can we include in the course to support students?

Then, we move to the facilitating stage. However, our role is not to tell faculty how to teach; instead, we help faculty think through inclusive actions that they can consider while teaching their courses. For example, when instructors create introduction forums, we can ask them about their approach to connecting with students, their level of comfort in sharing personal information, and ways to respond to students’ posts in order to make the connections more visible. Oftentimes instructors may not know how or when to establish connections with students beyond the introductions. At this point, we can suggest to faculty that sharing some personal experiences with students when discussing course content or when providing feedback in assignments is another strategy. Instructors don’t have to share many personal aspects upfront; as they teach their course, they can identify areas where it is pertinent to do so. These opportunities would make students notice the insttructors’ intention and action to building community.

Another strategy to bring into the conversation about inclusive practices is the plan for supporting struggling students. For example, if instructors are concerned about students’ not completing assignments on time or being inactive in the course, they can reach out to these students through email, learning management system internal messages. Instructors can offer ways to support these students by considering flexibility in their assignment submission, providing additional resources, or directing students to student support services.

It may seem that the preceding ideas relate more to the design stage than the actual facilitation. However, planning these strategies can happen during the design as faculty prepare for teaching in inclusive ways.

Examine Inclusive Teaching

To some extent, IDs also help with planning the facilitation of the course. Some considerations to support the facilitation stage relate to an examination of inclusive practices, social identities, structural barriers, self-awareness, and building connections. In assisting faculty with inclusive teaching approaches, IDs are challenged to see broader and detailed aspects of the learning experience. For one, it is critical for a truly inclusive course that the concepts of diversity, equity, and inclusion (DEI) are created by design. This means that we should not take these concepts as checklists that need to be checked off, plug-ins to be included, or band-aids to “cover” minor or temporary issues. We need to be clear on the definitions first to help instructors address them well in the design to be effective in the facilitation stage. An analogy to what DEI means is that of a dance where everyone is invited, contributes to the music, and has the opportunity to dance. In doing so, we need to examine inclusive teaching at deeper levels, with an understanding that inclusive teaching builds upon inclusive design.

A conversation with instructors about inclusive teaching practices can include the following aspects:

Forward-thinking: ask faculty about their teaching experience and what issues they faced that may need to be addressed during the design or facilitation of the course (e.g., flexibility in assignments, late work guidelines, assignment format).
Student-support resources: help faculty identify strategies or resources where they can reach out in case of need while taking the course (e.g., support coach, writing center, food and meant health services)
Sustaining instructor’s presence: help instructors with ideas about how they will keep their presence and connect with students throughout the course (e.g., discussion boards with personal/family photos, professional academic work, fun things).
Assignment feedback: provide guidelines to instructors about leveraging technology to provide feedback.
Curate resources to support the design choices and to provide examples.
Raciolinguistics-awarenes: help faculty identify and be cognizant of the use of language and cultural references that can promote or hinder developing community with students.

We can also challenge preconceived perspectives on teaching and learning and promote inclusive teaching by engaging faculty in thinking about:

Whose voices are brought in the materials?
How would students bring their knowledge, experiences, and contributions?
How would the learning activities impact students’ learning in the class and their life outside the class?
What is the language used in instructions, is it punitive or supportive?
Who do the images in the course represent?
What is the language tone used to describe the course content?
Are the activities and assessments developed with a student deficit perspective?

Although it is the instructor’s decision to consider the diversification of their curricula, designers have the opportunity to advocate for students to see themselves represented in the course materials, especially those within minority groups.

Connections among people — Identity and community

I acknowledge that engaging in conversations with instructors about inclusive teaching is not an activity that happens easily. IDs should examine their own identities and the role these play in how they approach the design project and the working relationship with faculty. For instance, we could start by taking a step back and asking ourselves what social identities we hold and how these have shaped (or not) our experiences in life and work. In facilitating the ITO workshop, I have found myself constantly navigating through the intersection of these identities because these are complex, and at times, put me in vulnerable positions when working with faculty (e.g., language, gender, age, ethnicity). At the same time, these identities can also help us guide instructors about the best ways to provide support systems for all students. We can help instructors be more aware that students hold social identities too and may face micro- and macro-structural barriers that can impact their online presence and interaction. One aspect that I have encountered with many instructors is that they believe that once their online/hybrid course is developed, they can’t make changes. Here is where the question “can we have a conversation and a plan to support these students?” is critical to help faculty know that if needed, they can make adjustments to their instructional decisions. For example, instructors can consider flexibility and offer students some leeway to complete assignments at a later time.

Further, I am aware that we don’t work in silos. For instance, at OSU Ecampus, the ID team is growing to incorporate more colleagues from different experiences and backgrounds. In providing support to faculty, it is important to engage with and rely on our colleagues (internal or external) for insights, practices, and resources to respond better to the demands of a course design, especially if there is interest in addressing inclusive excellence. In doing so, we reach out, we connect, we expand our ID toolkits to learn how best to provide ongoing instructional design support. Our course design enterprise becomes stronger when “we learn to professionally grow and design together” in a systematic way that allows us expand our skills and experiences; raise from our failures and cement our successes.

We know that the instructional design field connects with many other disciplines and as such, we should observe and learn from other disciplines to support the work we do. Several instructors may have different worldviews and experiences about teaching and learning in their disciplines (e.g., STEM) and may be reluctant to consider alternative means of assessments. It may be worth talking with faculty about their guidelines and expectations for discussions and assignments as students from diverse cultural backgrounds may have different experiences that value more cosmovisions than traditional western perspectives. It is worth exploring with instructors how they would approach or address issues related to supporting these students during the course.

Debrief for Reflection

Paper notes about creativity and reflection — Debrief

A practice that has been beneficial when facilitating the ITO workshop is holding debriefing sessions with the lead workshop facilitator. These sessions help us be on track, talk about any challenging or surprising situations, determine our plan of action for subsequent weeks, and observe the evolution of instructors’ ideas and perspectives on inclusive teaching. In a way, these debriefs promote self-reflection and forward-thinking. While it is not a common practice for many, IDs perhaps can have a midterm check-in with faculty to let them know that we are “with them” supporting their online/hybrid teaching. In addition, it can be beneficial to conduct debriefs after the instructor teaches the course to better understand their design and facilitation experience. Most importantly, it can be beneficial to identify what inclusive teaching practices worked well, how students responded to the inclusive strategies, and what areas need further development. IDs can document these experiences and gather data more intentionally to further enhance efforts for inclusive teaching.

As a final comment, I would say that the ID role is multifaceted. We not only provide ongoing instructional and technological support but we also promote a student-centered experience where the needs and voices of all our students are considered throughout the design and facilitation of the educational experience. And we can do that by helping raise awareness of the layers of opportunities and barriers that many students face. We share the responsibility of inclusive teaching.

References

American Psychological Association. (n.d.). Inclusive Language Guidelines. https://www.apa.org/about/apa/equity-diversity-inclusion/language-guidelines
Chatterjee, R., Juvale, D., & Jaramillo N. (2018). Experiences of Online Instructors through Debriefs: A Multi-Case Study. In AECT Proceedings.
Ecampus. (n.d). Mision, Vision and Values. [Website]
Ecampus. (n.d). Online Teaching Workshops and Events. [Website]
Ecampus. (n.d.). Innovate & Integrate: Plan for Inclusive Excellence. [Website]
Fiock, H., & Garcia, H. (2019). How to give your students better feedback with technology. [Advice guide].
CAST. (n.d.) UDL Guidelines. [Website] Robinson, M. (April 9, 2020). Approaches to Instructor Introductions. [Blog].
The University of Michigan. (n.d.). Defining DEI. [Website]

In your work as an instructor or instructional designer, what kinds of course design problems have you been trying to solve lately? Perhaps there’s a discussion board assignment that you’d like to make more engaging, or maybe there’s a lab activity that students struggle with.

According to recent research findings published in the journal Nature, “…people are more likely to consider solutions that add features than solutions that remove them, even when removing features is more efficient” (Meyvis, T. and Yoon, H., 2021). In a course design context, this means we will probably reach for something we can add to our course to fix a problem: a shiny new tool we learned about at a conference, an extra video lecture, or an additional step for that lab activity that students struggle with. We do need to include quality tools and fresh media to our courses, certainly. However, because there is so much to cover in any given course, we should strategically subtract all unnecessary elements. The aforementioned Nature article has brought to my attention that I may be regularly neglecting the powerful design move that subtraction offers. As a result of reflecting on that, I’ve collected a few examples of how instructors and instructional designers can use subtraction in course design.

Subtraction example #1: Remove formal requirements from informal practice activities

Let’s take a look at a discussion board assignment as an example. Sometimes discussion boards are treated more like formal writing opportunities than discussions. For example, do you require students to not only respond to the prompt but also use a formal style of discourse and cite evidence in accordance with APA style guidelines and do so in a certain number of words? We don’t require students to use APA style or converse with a word count in our in-person discussions, so why would we do this in an online course (Darby, 2020)? Consider subtracting those formal writing requirements for discussion boards, and reserve the APA citations and formal requirements for polished writing assignments. That way, online discussions can be a place to practice and informally grapple with new concepts and ideas the way that face-to-face discussions are. Then, after students have a chance to work through topics in an informal way, they will be ready to try more formal tasks on the topic, such as constructing an argument and appropriately citing evidence according to a particular style guide.

Subtraction example #2: Reduce the frequency of office hours

If you hold office hours at a set time each week, and you notice that few students attend, consider doing away with the set weekly “office hours” altogether. Instead, invite students to make an appointment with you at least once during the term, at a time and in a modality that works well for them, or reduce the frequency of office hours to two or three timely sessions (optional attendance) per term, such as before each exam. Take questions in advance so that students too busy to attend can still benefit from the sessions, and post a recording of the session afterward in an announcement. According to Lowenthal, Dunlap, and Snelson (2017), less frequent but more focused office hours increased participation from students. Lastly, consider renaming your new infrequent office hours to something warm and inviting, such as “Coffee Break” or “Consultations” (Darby, 2019), which students may find more welcoming. Building in plans for facilitation and instructor presence in the early stages of course development allows faculty to focus more on teaching while the course is running and less on reactive problem solving.

Subtraction example #3: Dethrone teaching “folklore”

Teaching “folklore,” which John Warner calls the ineffective “practices handed down instructor to instructor” (p. 207, 2020), shows up uninvited, particularly when you have been assigned a course to teach that you had no hand in developing. One example of teaching folklore is the stubborn assumption that serious scholars are gatekeepers for their fields. Evidence of this exclusionary approach may show up in the form of a stern, overly formal, or cold tone in a syllabus. Consider removing verbiage that conveys a cold tone, since we now know that warm-tone syllabi encourage students to reach out to their professors (Gurung and Galardi, 2021). Another example of this is inflexible class “policies” that reflect an individual instructor’s preferences and not university policies. Consider reviewing the policies stated in the syllabus and delete any that are not aligned with actual university policies. Further, the idea that students must achieve a level of eloquence and scholarly sophistication on par with faculty in order to be considered for a grade of “A” on an assignment is another example of this. Evidence of this type of folklore could be found in rubrics with benchmarks that are nearly impossible to achieve. The element that could be subtracted here is not the rubric, but rather the specific language in the rubric that makes it impossible for students to succeed in the assignment. N euromyths, which are false beliefs about the brain and learning, could also be included in the category of teaching folklore. If you spot neuromyths in a course, remove them. In summary, if you spot one of these ineffective teaching folklore elements in your course, consider removing the “folklore” item.

For this design challenge, try subtracting ineffective design elements before adding new items to solve course design problems. If you are unsure if something should stay or go, ask yourself what purpose this element serves in the course. It should then become clear whether the item belongs or needs adjustment. Even small adjustments can transform learners’ experiences. What have you removed from your course? Share how the process was for you by leaving a comment.

References:

Blum, S. D. (Ed.). (2020). Ungrading : Why rating students undermines learning (and what to do instead). West Virginia University Press.

Darby, Flower. The Secret Weapon of Good Online Teaching: Discussion Forums 6 ways to lead meaningful class discussions in an asynchronous online forum. August 24, 2020.

Darby, Flower, and James M. Lang. Small Teaching Online : Applying Learning Science in Online Classes, John Wiley & Sons, Incorporated, 2019. ProQuest Ebook Central, http://ebookcentral.proquest.com/lib/osu/detail.action?docID=5780349.

Created from osu on 2022-01-18 23:50:41.

Gasiewski, J.A., Eagan, M.K., Garcia, G.A. et al. From Gatekeeping to Engagement: A Multicontextual, Mixed Method Study of Student Academic Engagement in Introductory STEM Courses. Res High Educ 53, 229–261 (2012). https://doi.org/10.1007/s11162-011-9247-y

Gurung, R. A. R., & Galardi, N. R. (2021). Syllabus Tone, More Than Mental Health Statements, Influence Intentions to Seek Help. Teaching of Psychology. https://doi.org/10.1177/0098628321994632

Lowenthal, P. R., Dunlap, J. C., & Snelson, C. (2017). Live synchronous web meetings in asynchronous online courses: Reconceptualizing virtual ofﬁce hours. Online Learning , 21 (4). https://doi.org/10

Meyvis, T. & Yoon, H. (2021). Adding is favoured over subtracting in problem solving. Nature.

Shi, T. Debunking Neuromyths and Applications for Online Teaching and Learning: Part 1. February 13, 2019. Ecampus Course Development and Training Blog.

Warner, J. “Wile E. Coyote, the Hero of Ungrading” from Chapter 13 of Ungrading.

clipboard, green apple, notebook, hand writing with pencil, scissors and spool of thread emojis used in module items

What should you know about emojis if you plan to use them in your online courses? Not being an extremely online person and not, perhaps, of the right generation, I came to emojis later than others and felt uncertain using them. What did these symbols communicate to others, and how would it reflect on me if I used them in my work with instructors and students? Without research-based answers to these questions, I nonetheless began using emojis in online course designs for the purpose of visual wayfinding and for fostering a friendly, playful tone. After several terms of using emojis in this way, I wondered whether they were accomplishing my goals. Now I’d like to share the background on emojis I’ve researched—and wish I had had earlier—so that you can avoid any missteps.

Wayfinding

Using emojis in the Canvas Modules menu (which doesn’t otherwise permit any modification of its visual design) has been one way to increase the salience of certain items or to lend them a certain skeuomorphism. With ‘at-a-glance’ speed—faster than reading text—students can quickly identify their intended navigational path once they’ve grasped the symbolism of each emoji. I use these symbols consistently for assignments of the same type across weekly modules. Here’s how the emojis looked in a graphic design course, which itself featured a lesson on semiotics and the way icons, indexes, and symbols operate as visual shorthand:

There are 6 module items arrayed one on top of the other in a list. Each item title has a number, a distinct emoji, and a text-based title. The emojis used are a clipboard, green apple, notebook, hand writing with pencil, scissors and spool of thread.

All the emojis chosen for this course reference the domain of school or making—a scissors represents creative assignments, a spool of thread winks at the idea of “threads” in a discussion. The usage of emojis, along with other design choices related to page layout and color scheme, was a way to model the design skills being taught. Students could thus experience how thoughtful design influenced their interactions with a digital product, in this case, a college course.

Tone

I had also hoped that using emojis would communicate to students that a course was welcoming, approachable, and not all deadly serious. Much research has been done to understand how the set of emojis depicting faces influences the emotional reception of text-based messages, but my course designs have generally used non-face emojis. Research on this set of objects, the meaning and emotional valence of which might be more opaque, also shows that emoji objects communicate positive affect or playfulness, perhaps because they demonstrate that the user has invested care and emotion work in choosing an emoji appropriate for interpersonal exchange (Riordan, 2017). Whether that is appropriate within online learning is less clear; emojis were found to increase students’ perception of how caring an instructor was, but they also led students to perceive the instructor as less competent (Vareberg and Westerman, 2020). And while they might “lighten the mood,” emojis were considered inappropriate in contexts that students considered formal, such as email (Kaye, et al., 2016). Within the domain of commerce, emojis in ads were pleasing to customers when the product was perceived as hedonic rather than utilitarian, suggesting again that context is a critical factor in emoji’s reception. Another consideration to have in mind is the multiplicity of interpretations an emoji might have at the intersection of gender, language, culture, etc. (Bai, Qiyu, et al., 2019), and how that will affect your intended tone.

Considerations with Accessibility

In testing my emojis in Canvas, I relied on ReadSpeaker TextAid; this accessibility tool simply skipped emojis and read only the surrounding text aloud – which was fine, as the critical content I wanted to communicate was in text form, and the emojis were essentially decorative. Unfortunately, after reading a great post on the experience of emojis for individuals with sight impairments who use assistive technology, I discovered that the ReadSpeaker TextAid behavior wasn’t typical. Using screenreaders more commonly used by individuals with sight impairments, I then confirmed that when emojis are encountered, their official names are, indeed, read aloud. This means that my visually clever discussion title was now rendered in speech as ‘2.6 Spool of Thread Discussion,’ lengthening the time it took to get to the useful information and adding irrelevant content. Whereas an emoji can be hidden from assistive technology via html on a Canvas page or assignment, there is no mechanism to do this within the title of a page or assignment. This means that, if an emoji is a must-have, it should be placed at the end of the Canvas item title, where it will be read last and prove less bothersome to learners using screenreaders. For me, however, this creates a jagged, irregular visual appearance when viewed in the Canvas Modules menu, and coming at the end of the title, makes the emojis a less useful navigational shortcut for sighted students.

Emojis appear at the end of each module item in a list of six. Each item title has a different length, so the emojis appear at different distances from the start of each line.

For tips on accessible emoji use, you should read Emojis: Readibility Guidelines and “Do Emojis and Accessibility Work Together?”. If you need to identify an emoji’s official title as read by a screenreader, consult the emoji’s entry in emojipedia.org, which will also show you the varied appearances an emoji takes on different platforms—another consideration you’ll need to have in mind.

Is the Party Over? 🎉

Unfortunately, with this research in mind, I can no longer sprinkle emojis throughout my Canvas courses like so much happy confetti. Now, I’ll recommend to the instructors I partner with that they use emojis sparingly, for the purposes of communicating the emotional valence of a message (to ‘smooth out the rough edges of digital life,’ as so incisively put by Stark and Crawford, 2015) or to increase salience, but always in accessible ways, and always with a few caveats in mind.

References

Aitchison, Suzanne. “Accessible Images, Icons and Emojis.” Up Your A11y.

Bai, Qiyu, et al. “A Systematic Review of Emoji: Current Research and Future Perspectives.” Frontiers in Psychology, vol. 10, Frontiers Research Foundation, 2019, pp. 2221–2221, doi:10.3389/fpsyg.2019.02224. Full Text.

Content Design London. “Emojis.” Readability Guidelines.

Finke, Beth. “Emojis and Accessibility: The DOS and Don’ts of Including Emojis in Texts and Emails.” Easterseals Blog.

Kaye, Linda K., et al. ““Turn That Frown Upside-down”: A Contextual Account of Emoticon Usage on Different Virtual Platforms.” Computers in Human Behavior, vol. 60, Elsevier Ltd, 2016, pp. 463–67, doi:10.1016/j.chb.2016.02.088. Full Text.

Mace, Di. “Do Emojis and Accessibility Work Together?” Blueprint – Blog by Tiny.

Riordan, Monica A. “Emojis as Tools for Emotion Work: Communicating Affect in Text Messages.” Journal of Language and Social Psychology, vol. 36, no. 5, SAGE Publications, 2017, pp. 549–67, doi:10.1177/0261927X17704238. Read via OSU Library.

Stark, Luke, and Kate Crawford. “The Conservatism of Emoji: Work, Affect, and Communication.” Social Media + Society, vol. 1, no. 2, SAGE Publications, 2015, p. 205630511560485, doi:10.1177/2056305115604853. Full Text.

Vareberg, Kyle R., and David Westerman. “To: -) Or to ☺, That Is the Question: a Study of Students’ Initial Impressions of Instructors’ Paralinguistic Cues.” Education and Information Technologies, vol. 25, no. 5, Springer US, 2020, pp. 4501–16, doi:10.1007/s10639-020-10181-9. Read via OSU Library.

Introduction

Relationships matter for successful collaborative work. Yet, when it comes to online/ blended/hybrid course design, development often begins with a focus on course content, assuming that the collaborative relationship between faculty and instructional designers is secondary to the design process (Tate, 2017). If we care about student success, we must turn our attention to the ways in which effective collaborative relationships among design partners contribute to the course feel — that is, the online learning environment as perceived by students. In our recent OLC presentation, we proposed an interactive strategy for developing collaborative relationships between faculty and instructional designers based on curiosity, enthusiasm, and mutual respect.

Faculty and instructional designers often find themselves at cross-purposes. The design process expects two groups of experts to bring their unique perspectives and skill sets together in course creation, without providing instruction or support for the kinds of intentional shared knowledge transmission and production necessary for collaboration (Richardson, J. C., et al., 2018). In fact, faculty buy-in to a collaborative working relationship ranks as the number one obstacle to instructional designers’ success (Intentional Futures, 2016, pp. 3, 15). Institutional frameworks must be in place that set up faculty-instructional design teams for success, so that together they in turn can set up students for success.

We suggest that fostering curiosity in each other’s disciplinary norms and approaches serves as an igniting spark for establishing effective instructional designer-faculty autonomy supports. In this way, relationships begin with trust, mutual respect for professionals’ expertise, and socioemotional growth.

ID-Instructor Cooperative Instrument

To aid in this process, we developed an ID-Instructor Cooperative Instrument for individual, flexible needs of both parties. Through a series of definitions and short prompts, users can see similarities and differences between their viewpoints on topics like student success, well-designed courses, and course feel. Feel free to use the spreadsheet linked above or this list of questions:

Course feel: Name up to 5 keywords that describe how you want the course to feel.
Student interactions: List the kinds of interactions your students will encounter in your course. Feel free to list them in order of importance, or to modify the categories.
1. Teacher ⟷ Student
2. Content ⟷ Student
3. Student ⟷ Student
Definitions:
1. How do you want students to define success in this course?
2. How do you define success in this course (for yourself and/or students)?
Working Together:
1. Name your best course — one you have designed, taught, taken, etc.
2. Name a course activity you are proud of, or one you would like to be proud(er) of.
3. Identify 3-5 keywords or phrases that describe your working style.
Anything else you would like to note?

Initial Feedback

In our OLC presentation, some session attendees were purely instructional faculty, while others worked full-time in instructional design. Many people served in joint roles, including some administrative responsibilities for facilitating course design, or had started their careers in one area and then switched roles. Despite these different backgrounds, almost everyone agreed with our assertion that lack of mutual respect between faculty and instructional designers negatively impacted their ability to create and deliver high-quality courses.

During the presentation, we enjoyed seeing the enthusiasm and excitement from participants wanting to share their own stories and experiences. Working through the instrument questions as a group for this session was engaging for both participants and for us as presenters. Participants were able to quickly and clearly pick up the instrument and begin to share their ideas right away. Feedback both during the interactive presentation and during the Q&A suggests that our instrument serves the purpose we created it for: to get faculty and IDs excited about talking with one another about teaching and course design.

Conclusion & Getting Started

We advise other faculty and ID teams to rethink their working relationships, starting with curiosity about each other’s experiences and hopes for the course and their future students. Administrators — who often need to increase faculty buy-in to course development programs, and help instructional designers meet faculty where they are in their pedagogical experience and comfort levels in online instruction and design — can play an important role in encouraging design teams to take the time to work through the kinds of questions and conversations outlined in this tool. The road to pedagogical expertise is often varied, windy, and complex, for everyone involved. When the course design process focuses on growth and learning for the faculty and ID, it leaves a positive mark on a course that reverberates for the students experiencing that online space.

We invite faculty and IDs to get curious about their counterparts. If there is not currently an intake meeting for faculty and IDs at your institution, you could share this instrument either for a one-on-one meeting, or with a dedicated pedagogy session through your Center for Teaching and Learning and discuss how it could be a starting point for a collaborative working relationship. If there is already an intake meeting that is part of the course design process, think about bringing in aspects of this instrument that might be missing from that session.

If you are an administrator, suggest that your faculty or IDs spend some time at the beginning of a project getting to know one another. You might even help spark some curiosity by including a professional introduction — what excites you about having a particular instructional designer or faculty member working on a specific course or program? What can you share about the unique experiences of your faculty or IDs that would help start that initial conversation?

We hope that this instrument will be a tool you can use as new course developments begin, whether you are working with a new collaborator or wish to get to know someone better that you have worked with previously. We would also be interested in continuing to learn about faculty and instructional designer relationships. If you have feedback, comments, or experiences you would like to share, we invite you to leave a comment on this blog post or reach out to us via email.

References

Intentional Futures. (2016). Instructional Design in Higher Education: A report on the role, workflow, and experience of instructional designers.

Richardson, J. C., Ashby, I., Alshammari, A. N., Cheng, Z., Johnson, B. S., Krause, T. S., Lee, D., Randolph, A. E., & Wang, H. (2018). Faculty and instructional designers on building successful collaborative relationships. Education Tech Research Dev 67: 855–880.

Tate, E. (2017). Easing Instructional Designer-Faculty Conflicts. Inside Higher Ed.

Copyright, Creative Commons, Public Domain, Fair Use… what are they and how to use them correctly? You might be a course creator in need of images to use in your materials. Or you could be an author wondering how best to share your work. This post features a brief interactive lesson on these concepts, along with recommended resources that you can explore to learn more.

You can navigate the lesson by answering the prompts or by using the menu. Click on the image below to get started!

The Educator's Guide to Copyright - Begin

Do you have any other resources that you found particularly helpful? Share them with us!

Subject matter experts in many fields have embarked on authoring projects with the goal of replacing traditional published texts or customizing content for specific learners’ needs, yet large-scale creation of open textbooks or series designed for language learners has been slower to gain traction (Blyth and Thoms, 2021). Efforts in this area have largely been limited to adapting existing OER materials (5R activities) for specific learning contexts or piecemeal creation of online activities to provide reinforcement of isolated language skills. Part 1 in this series outlines the potential benefits, limitations, and challenges that programs and instructors face when undertaking large-scale authoring projects to address the needs of language learners. The purpose of this second post is to offer guidance for creating open source language texts and present a framework for getting started.

Language Acquisition as an OER Subject Matter

Before getting into the nitty-gritty of creating an OER for language learners, it is worth pointing out how this process differs from open authoring projects for other disciplines. While OER writing projects come with inherent challenges regardless of the field, authoring comprehensive language learning content presents a unique challenge. One reason for this is that language teaching and acquisition involves complex sequencing and scaffolding of skills, language items, and linguistic concepts unique to the field of language acquisition (Howard and Major, 2004). An effective resource must present language items not only in the established order of second language acquisition, but also at the correct level for the learners at hand. The “correct level” is fluid and influenced by many variables (first language interference, motivation, metacognitive skills related to the process of learning a language, fossilization of rules, literacy in the first language, prior knowledge and educational experiences, and so on). While, say, writing a history text also involves expert scaffolding to ensure that content builds on what came before, there are fewer moving parts to align, and presentation and sequencing can and will vary from one subject matter expert author to the next. Effective language learning materials, on the other hand, are more like a house of cards that relies on complex relationships between a variety of aspects of the target language, language input, learning context, and characteristics of the learners themselves.

Language acquisition occurs when input is just beyond what students understand of a language (known as comprehensible input i + 1), so writing materials that consistently hit the sweet spot for learning is tricky even for the most seasoned language educator. In addition to presenting language in a specific sequence and at the appropriate level, authors must also consider how much new language content is enough at each stage and how to introduce, recycle, and reinforce this language through engaging and original texts as well as audios that present authentic and relevant contexts. All of this new content must then be aligned to learning outcomes related to both language form and function. Learners need not only the nuts and bolts of the language, but pragmatics are equally important—how is the language used in specific contexts and with a variety of interlocutors? What models will convey this information accurately in a way that is accessible at different levels of proficiency?

Understanding the social aspect of language is as important as the grammar and structure. Language proficiency involves much more than speaking and listening in a new language. All of the linguistic aspects must be delivered via content that also serves as a vehicle for familiarizing learners with the cultural and social contexts where the language is spoken. This should be done in a thematic way, weaving in social justice issues in a timely and relevant manner, sensitive to the complexity of the issues at hand. The author(s) must also be able to write engaging texts that present level-appropriate target grammar, vocabulary, and cultural information in activities that build upon each other or recycle the language previously taught. In addition to being linguistically sound, these original texts and audios must also demonstrate awareness and care for representation, integrating cultural and social justice topics relevant to the diversity of cultures, communities, interests, and social issues of a variety of speakers of the target language.

Creating language materials that incorporate all of these considerations requires a broad skillset beyond expertise in teaching the subject matter. Significant professional development and exploration may be necessary before embarking on expansive authoring projects for language learning. With careful coordination and planning, and an understanding of the process and support required, language programs, instructors, and learners stand to reap long-term benefits from creative, relevant, inclusive, and dynamic open resources. What follows is a suggested process and a sample framework for undertaking open source textbook production for language learning contexts.

Step 1: Survey of needs, resources, and intended uses

The first step in any authoring project is to identify the needs of a program and determine what kind of text will be used and how. This includes the extent of the textbook use within the department and also as a resource for the broader language learning community. A quality textbook resource can increase student autonomy and interest in language learning generally by providing accessible resources readily available to learners anywhere in the world (Godwin-Jones). At this stage, some questions to ask include:

Who are your learners and what is their motivation for learning a new language?
What kind of textbook needs to be replaced? What gaps do you seek to fill by replacing current text materials?
How will the resource fit into the larger curriculum?
Is the need for a single course text or a cohesive series to cover an entire level or multiple levels?
Who is available to collaborate and what are their areas of expertise?
What resources and support are available for the project?
How will time and resources be accounted for?
What is the timeline for implementation?
Who will provide expert and outside peer review of the textbook materials?
How will the textbook materials be maintained and updated over time to ensure long-term viability?

Most language programs involve extensive faculty collaboration. Instructors teach multiple courses across various levels. As such, it is important to promote broad participation in the planning stage to encourage instructor input, address concerns, and determine the scope of the implementation (e.g., across courses, levels). Gathering input on content and soliciting expertise among colleagues increases faculty buy-in and ownership of new materials.

Step 2: Identify the scope of your project

Once the shape of the project has been determined, it is time to outline the specifics of the resource(s) to be created. Determining the scope involves identifying learning outcomes. These are often mandated by the program, but they might also need to be rewritten or revised by the authoring team. Both the Common European Framework of Reference for Languages (CEFR) and the American Council on the Teaching of Foreign Languages (ACTFL) provide guidance on proficiency standards for world languages. Beyond language outcomes, it is also important to identify what the content goals are. This may involve generating a master list of topics, social justice and cultural themes to be addressed, and so on. At this stage, identify subject matter experts and any professional development needs. Who will participate as part of the core authoring team? Who will be responsible for quality control and review? Keep in mind that creating, reviewing, building, piloting, and maintaining comprehensive open language materials requires a significant time commitment, even if the goal is to create a single course text.

See ACTFL World Readiness Standards for Learning Languages

Step 3: Collaborate on a framework scope and sequence

The importance of this stage cannot be understated, particularly when multiple authors and stakeholders are involved. Once the themes, topics, outcomes, and other aspects of the materials have been identified and divided up into learning segments (levels across a series, units of a text, etc.), it is time to write the scope and sequence, which is basically a detailed outline. This outline should clearly show how everything fits together and serves as a framework for authoring materials that weave together language function and form, grammar points, text genres, readings, audios, pronunciation, vocabulary, practice activities, interaction, cultural and social justice themes, topics, etc.—all with attention to a logical progression, order of acquisition, recycling of language items, and student engagement.

Let’s take a language text for English language learners as an illustrative example. If the grammar point for a learning segment is the present perfect tense, what types of contextualized content elicits that structure naturally? Perhaps a short biography representative of one aspect of the culture can serve this purpose. Reading and audio texts might present a person’s life experience so far. This offers an opportunity to consider whose lived experience will be represented via this text. Which vocabulary items are crucial for using the language around this topic? How much vocabulary will be new and how much recycled? Using the present perfect form as an example, we might focus on a number of participial adjectives and the prepositions for/since (She has been interested in … since…). Language teachers as subject matter experts should have no trouble identifying these items regardless of the target language—this is how SLA comes into play. They teach this content all the time. The challenge is in putting it all together across units. That is, in addition to the grammar, punctuation, pronunciation, and writing systems (depending on the writing system of the language at hand) authors need to consider how the language builds on what was previously taught, how much is enough to present in each segment, what the cultural and social topics to be woven into authentic texts are, etc. A good scope and sequence defines all of this. For this reason, settling on a solid scope and sequence will require extensive coordination across subject matter experts, departments (in many cases), and in all cases, several rounds of review and revision before any writing begins.

sample scope and sequence template — Fig. 1 presents a sample unit from a scope and sequence created for a text for learners of English (CEFR A1+ level). This structure is applicable regardless of the target language although there may be some differences depending on the characteristics of the language. For example, phonetic languages may require less focus on pronunciation while languages using non-roman script will need to build in instruction on writing systems. View an accessible version of this template.

Step 4: Write and build

Once a final scope and sequence is in place and an authoring team has been identified, it’s time to start creating materials. Some questions to guide this stage include:

Who will write the text and audio scripts?
Who will provide diverse voice talent for audio texts?
Who will record and edit audio?
Where will the content be hosted and who will create it? (If using a tool such as Pressbooks, consider training for materials developers.)
What platforms will be used for any interactive content? (H5P, Quizlet, Playposit, etc.) and who will build these?
Where will the interactive repository be stored?
Who is responsible for acquiring Creative Commons images and maps?
How will accessibility be ensured?
What learner analytics will be gathered and how?

Because most of the activities in a learning segment tend to spring from the reading and listening input, it may be helpful to start with writing all of the texts for a level or course before creating the rest of the content. Audio and written texts must expose learners to a wide range of genres and text types (Tomlinson, 2012), so it may be useful to start by generating a list of genres to be covered. The texts, whether they are original or curated from online sources, must be reviewed and revised or adapted to ensure they contain the necessary language at the appropriate level, generate interest, employ the intended tone and voice for the genre, follow identified themes, incorporate social justice and cultural topics, and are accurate (in the case of non-fiction texts). If the content is curated, it needs to be reviewed for copyright and accessibility.

Throughout the authoring stage, frequent check-ins among authors and reviewers can help to ensure quality, authenticity, inclusivity, and adherence to the determined scope and sequence.

Step 5: Review and revise

Just as at every other stage of the process, peer reviews and revisions should be coordinated so that there is continuity in the editing process. It is important to enlist the help of internal and external subject matter experts. Assign different review tasks (big picture reviews of content and continuity along with detailed reviews of the language presentation) and provide each with review rubrics or guidelines to streamline feedback. External reviewers outside of the organization can help provide neutral insight. Enlisting the help of those with expertise in social justice topics, regional cultural perspectives, and different varieties of the language can help ensure accuracy, representation, inclusivity, and engagement. Be sure to review feedback as a team to reach an agreement on how to approach revisions to draft materials.

Here is a sample rubric for reviewing original course materials, but rubrics should be adapted according to the scope and sequence and goals of each project.

Step 6: Implement and iterate

Finally, it is time to pilot your new OER, but you aren’t done yet! Deliver the content to learners and collect their feedback as well as input from your teaching team. Keep in mind that an OER can be a work in progress, and one advantage of an open textbook is that it can be an evolving resource. Each iteration should involve coordination and input from the team who will be using the materials. Share your new resource widely. A high-quality OER opens the door for resource sharing with a broad community of colleagues, building visibility for the language program and lending credibility among colleagues around the world for the subject matter expert creators (Blyth and Thoms, 2021).

Step 7: Create a plan for long-term viability: updating materials, quality control, and access

While creating an open source textbook for language learners can be a continually iterative process, once the new materials reach a point of stability and all stakeholders are satisfied with the product, authors or departments need to create a plan for maintaining the materials. Unlike costly textbooks which quickly become outdated, open access resources are easier to update (once the initial investment in time and resources has been made), save students money, and expand access to learners everywhere. The key is to create a plan for longevity so that updates are systematic, incorporate learner and instructor input, and are reviewed for quality control. The beauty of an OER for language learning is that it offers the opportunity to democratize teaching and learning by being responsive to the changing landscape of social justice education, shifting cultural influences, evolving characteristics of language learners, and distinct learning contexts.

References

American Council on the Teaching of Foreign Languages (ACTFL)

Common European Framework of Reference for Languages – Companion Volume (2020)

Blyth, C. S., & Thoms, J. J. (Eds.). (2021). Open education and second language learning and teaching: The rise of a new knowledge ecology. Multilingual Matters. https://www.multilingual-matters.com/page/detail/?k=9781800411005

Godwin-Jones, Robert. “OER Use in Intermediate Language Instruction: A Case Study.” CALL in a Climate of Change: Adapting to Turbulent Global Conditions – Short Papers from EUROCALL 2017, 2017, pp. 128–134., https://doi.org/10.14705/rpnet.2017.eurocall2017.701.

Howard, Jocelyn & Major, Jae. (2004). Guidelines for Designing Effective English Language Teaching Materials.

Tomlinson, B. (2012). Materials development for language learning and teaching. Language Teaching, 45(2), 143–179. https://doi.org/10.1017/S0261444811000528

The following is a guest blog post from Andrea De Lei. Andrea completed an Instructional Design internship with OSU Ecampus during Fall 2021.

WHY SELF-CARE IS IMPORTANT FOR COLLEGE STUDENTS

Stress is not a new concept to college students, faculty, or staff. By teaching and incorporating self-care and overall health into your curriculum and design, your students can better manage stress and the host of obligations they may have to balance: full course loads, employment, commitments to their family and friends, internship, and networking opportunities. The Covid-19 pandemic this past two years added additional stressors both in teaching and engaging with students -added isolation and global pandemic stressors. To say these past two years was challenging would be an understatement. One way to get students and ourselves to practice self-care is to incorporate it into our lessons.

In a 2016 survey of Canadian university students,

90% of respondents reported feeling overwhelmed by all they had to do,
over 40% reported stress as the number one impact on their academic performance,
71% wanted more information on stress reduction (Alberta Canada Reference Group, 2016).

BURNOUT IS NOT NEW

College students are experiencing high rates of anxiety, depression, burnout, and unhealthy coping mechanisms to manage their stress. A study done by Ohio State University showed that in August 2020, student burnout was at 40%. When Ohio State conducted the survey again in April 2021, it was 71%, highlighting the continued struggles of student mental health and the need for higher education to create a holistic approach centered around student health and wellness. Teaching self-care can help instructors prevent student burnout, interact more effectively with students and create a culture more conducive to learning. Teaching and practicing self-care is necessary to balance and prevent burnout (Tan & Castillo, 2014).

BENEFITS OF ADDING SELF-CARE INTO THE CURRICULUM

The past year was filled with unprecedented events; social injustices, global pandemic, and increased stress diminished our prioritization of self-care. Increased isolation and loneliness mixed with online learning have created a void in identifying when someone needs help. Traditional self-care checkpoints are not as prominent for distance online learners as students learning in-person. Instructors can play a crucial role in supporting student mental health and wellbeing by incorporating self-care into their curriculum.

A visual graphic showing multiple layers within OSU that highlight how OSU at a university, Ecampus, and campus partners prioritizing student health within their mission and values.

Image 1:Wellness Embedded in a Culture of Student Health visual aid created by Andrea De Lei; content cited from Oregon State University (OSU), OSU Ecampus and OSU Student Affairs webpages.

HOW CAN YOU ADD SELF-CARE INTO THE CURRICULUM

Supporting university-wide mental health initiatives is critical to student success and wellbeing. But, how do I add self-care in my online math course? Understanding the values of your university, department, campus culture, and needs of the students can help align these values into the curriculum and add self-care into any online course. A key component is giving students opportunities to plan time to incorporate self-care into their busy and stressful lives.

“Self-care has an experiential component in that it includes reflection and action in conjunction with real-world encounters” (Hroch, 2013, p. 5). Consider one or multiple assignments focused on self-care and wellness. Adding self-care and wellness can look like a wellness self-assessment, engaging in self-care activities and reflecting on that experience, incorporating additional resources into the syllabus or providing a “get out of jail [assignment] card.”

Image 2: Self-Care and Wellness Discussion Module online Canvas course created by Andrea De Lei, 2021.

O’Brien-Richardson (2019) recommends four self-care strategies to support students: making yourself available, pausing for mental breaks, allowing for moments of self-reflection, and equalizing class participation. Suggested self-care activities for students can include an array of possibilities. From physical, spiritual, emotional, social and many more. Self-care is personal to the individual and looks different for everyone. Some examples include:

Physical self-care activities
- Go on a run
- Practice yoga
- Get some sleep
Spiritual/Mindfulness self-care activities
- Read poetry
- Meditate
- Take a milk bath
Emotional self-care activities
- Write your feelings down.
- Cry and laugh
- Practice self-compassion.
Social self-care activities
- In-person or virtual coffee or lunch with a friends/family
- Phone or virtual facetime
- Join a [insert interest] club
- Watch a movie or show with friends/family

THERE’S ROOM FOR IMPROVEMENT

To sum it up, adding self-care and wellness into the online curriculum can help students take time for themselves, destress, self-reflect, and create healthy habits to become better involved and engaged students. Instructors can continue to support students in various ways: self-care assignments, making yourself available, pausing for mental breaks, and allowing for moments of self-reflection.

References

Alberta Canada Reference Group (2016). Executive summary. American college health association. National College Health Assessment.

Hroch, P. (2013). Encountering the “ecopolis” Foucault’s epimeleia heautou and environmental relations. ETopia online initiative of TOPIA: Canadian Journal of Cultural Studies. Retrieved from http://etopia.journals.yorku.ca/index.php/etopia/article/view/36563/33222

O’Brien-Richardson, P. (2019, October 14). 4 Self-care strategies to support students. Harvard Business Publishing Education. https://hbsp.harvard.edu/inspiring-minds/4-self-care-strategies-to-support-students

Saken, P., & Gerad, D. (2021, July 26). Survey: Anxiety, depression and burnout on the rise as college students prepare to return to campus [Student Mental Health MMR news release]. The Ohio State University Wexner Medical Center. http://osuwmc.multimedia-newsroom.com/index.php/2021/07/26/survey-anxiety-depression-and-burnout-on-the-rise-as-college-students-prepare-to-return-to-campus/

Tan, S. Y., & Castillo, M. (2014). Self-care and beyond: A brief literature review from a Christian perspective. Journal of Psychology and Christianity, 33(1), 90-95.

A group of instructional designers at Ecampus participated in a book club reading “Ungrading” (Kohn & Blum, 2020). We learned many creative ways of designing assessments through participation in this book club. If you happen to be searching for ideas on designing or re-designing assessments in your teaching, we would highly recommend this book!

The idea of “Ungrading” may sound radical to many of us. Yet instructors at all types of educational institutions have tried ungrading in many different courses, ranging from humanity courses, to STEM courses, and from primary education to higher education. Starr Sackstein (author of Chapter 4 “Shifting the Grading Mindset” of the book) encourages educators to consider “ways to adjust small things in the classroom that will lead to important growth for students”. And this suggestion of starting small is coherent with what James Lang proposes in his book “Small Teaching” (Lang, 2016) and Thomas Tobin’s +1 strategy for implementing new teaching and learning strategies (Tobin & Behling, 2018). Sackstein provides a table comparing the grades vocabulary that focuses on judgement or criticism, with the non-grade vocabulary focusing on assessing and opportunity for improvement.

In chapter 5, Arthur Chiaravalli proposed a way for teaching without grades: Descriptive Grading Criteria, such as A for outstanding, B for Good, C for Satisfactory and I for Incomplete. Do you remember elementary school report cards that use E for Excellent, S for Satisfactory, and NI for Need Improvement type of categories? I think that is exactly what descriptive grading criteria represent.

In chapter 7, Christina Katopodis and Cathy Davidson offer a new approach to start a new term/semester by asking students:” What is Success in this class for you? And How can I help you achieve it?” (p. 107) Katopodis and Davidson also remind us the importance of explaining why when you challenge your students to take their own learning seriously and give students opportunities for metacognitive reflections about the learning activities themselves. Katopodis and Davidson also offer a model of contract grading for Twenty-First Century Literacies and a model of collaborative peer evaluation. Students’ grades in the course come from self-and-peer evaluations using detailed evaluation forms.

In chapter 8, Christopher Riesbeck described his critique-driven learning and assessment design of do-review-redo submission process for his intermediate-level programming course. I have used similar approach in my own teaching before and it works very well for any course with manageable number of students. The advantage for this approach is every one of your students can improve their first submissions based on feedback they receive from the instructor. The disadvantage for this approach is the potentially extended time instructors may spend on providing the feedback and reviewing the submissions and re-submissions. The key to this assessment method is making sure that the workload of providing feedback and reviewing revisions is manageable. In chapter 9, Clarissa Sorensen-Unruh provided her experience of using ungrading in her organic chemistry II course, giving students opportunities to practice evaluating their own work.

And that is only snippets of what I took away from a few chapters from this book. Many resources about ungrading outside the book were shared during our book club meetings, such as two-stage exams, group exams and public exams. To answer a common question that ungrading practices may fit humanity courses more easily, Cyndie McCarley shared “Grading for Growth” blog written and maintained by two math instructors Robert Talbert and David Clark. To learn about all the creative assessment design methods introduced in this book, read it yourself either through library ebook or get a hard copy and enjoy reading, designing and experimenting!

References

Kohn, A. and Blum, S. (2020). Ungrading. West Virginia University Press.

Lang, J. (2016). Small Teaching. Jossey-Bass.

Tobin, T.J. and Behling, K.T. (2018). Reach Everyone, Teach Everyone. West Virginia University Press.

“Annotation provides information, making knowledge more accessible. Annotation shares commentary, making both expert opinion and everyday perspective more transparent. Annotation sparks conversation, making our dialogue – about art, religion, culture, politics, and research – more interactive. Annotation expresses power, making civic life more robust and participatory. And annotation aids learning, augmenting our intellect, cognition, and collaboration. This is why annotation matters.”

-Kalir and Garcia

Annotation

When you think back to your early college years, you may remember your professor assigning a text to annotate. Annotating a text has long been a common task in higher education, one that ideally promotes deeper reading, interaction with, and comprehension of important texts. Annotation assignments vary widely but the traditional paper-based type of annotation asks readers to respond to a text as it is read, physically marking or highlighting the text itself and perhaps writing in the margins. This approach allows students to enter into a dialogue with the text by recording their responses to the text, adding reflections or critiques, and anchoring those reactions to a specific place in the text. When students annotate a text, they are working their way through skills that span the levels of Bloom’s Taxonomy, from remembering to predicting, connecting, analysing, and evaluating. Annotation, at its best, encourages active engagement with a text beyond the surface level, promoting deeper critical thinking and stronger retention of concepts.

While this is, of course, fantastic individual practice, the nature of traditional annotation assignments is primarily solitary. Today’s classrooms place more of an emphasis on 21st century skills such as group and collaborative study, and new digital tools have been developed that have revolutionized what, how, and with whom we can annotate. So-called social annotation has picked up speed with the growing popularity of two major players, Perusall and Hypothes.is, bolstered by the sudden shift to remote learning in 2020. Online instructors seeking ways to replicate the back and forth, robust discussion of a face-to-face class have found these tools a fitting substitute, and the asynchronous format of the discussion means these tools have a place in all modalities.

Equity, Inclusion, & Community

“As a teaching method, critical social annotation allows for equitable conversations to unfold in-line with the knowledge being presented in course texts. In this way, it can potentially subvert or even redress instances of inequity in course content.”

– Brown and Croft

Social annotation platforms increase equity and inclusion in a course in several ways. Digital annotation platforms offer students a variety of ways to connect with material, allowing students to post links, images, video, and more in response to the text, their peers, and other annotators. By putting students’ ideas front and center, social annotation can empower learners to take initiative and experience more feelings of control over their educational process. Unlike the fast paced back and forth of traditional face-to-face discussions, the nature of digital social annotation allows students more time to engage with the text and to take as long as they need to post and respond (within the assignment boundaries). Additionally, the major platforms discussed in this post feature easy-to-use controls that require little technical expertise to use. They also boast comprehensive accessibility features that combine to provide inclusivity to a wide range of student needs.

Social Annotation as Collective Construction of Meaning

One major difference between today’s digital social annotation and traditional solitary practice is that when students in a particular class collectively annotate a text using one of the digital platforms available today, they are actively building knowledge and understanding as a group. By sharing the document for collective annotation, the act of annotating itself becomes a social activity and contributes to the interaction of individuals within the group. Socially annotating a text is one of the best ways to encourage close and active reading skills, with many studies reporting higher levels of student comprehension of socially annotated materials. Students who collectively annotate a text are entering into an exchange of questions, opinions, perspectives, and reactions to a text, engaging in a discourse with their peers (and facilitator, usually) and by extension learning from and with them. The process of a social annotation assignment allows students to see knowledge creation in action and become co-creators.

Use of social annotation in asynchronous online courses can also increase sociability within an otherwise geographically remote, disparate group of students. Asynchronous instructors sometimes struggle to provide opportunities for real social interaction and building of community given the limits of the modality. An often unstated goal of higher education is to socialize students to academic community norms, and social annotation allows students to experience and practice some of these. For example, students annotating collectively learn appropriate language for responding to peers’ ideas and criticisms, develop online academic social identities, and gain experience with navigating power dynamics within the higher education classroom.

Ready to Try It Out?

Adding social annotation to a course involves matching the task to your learning outcomes, deciding which readings would be best suited to annotation, and choosing your online annotation platform.

Assignments can be tailored to meet a variety of instructional purposes and goals:

Recognizing formatting of various documents
Providing background or contextual information
Learning academic norms for responding to peers- supporting, agreeing, disagreeing
Drafting questions and responses that are rigorous and meaningful
Determining main points vs. supporting details
Distinguishing fact from opinion
Identifying themes, tone, biases, author’s purpose, rhetorical devices, etc.
Learning and practicing discipline-specific writing and reading conventions
Connecting the material to the field of study, to their own practice, or to other course materials
Developing evaluative and analytical skills
Considering differing perspectives and viewpoints in constructing knowledge
Facilitating a deeper understanding of difficult passages

Some best practices to consider when using collective annotation online:

Remind students that they have already practiced annotation in their everyday lives (reading and making your own notes in your inherited cookbook, reading your teacher’s remarks on your essay, leaving comments on a colleague’s report)
Model annotation with a fun text first
Seed the reading with your own comments, questions, and notes to help guide students
Situate the social annotation assignment within the context of the course and make clear the intentions you have for the activity
If the activity is to be graded, be sure students know the grading criteria, preferably by providing a rubric
Annotation assignments are ideal for small group activities, and some platforms automatically create groups
Be prepared to provide guidelines for behavior and etiquette among students and to need to enforce these guidelines if students step out of line
Monitor the discussion and provide nudges, likes, upvotes, or validations, and otherwise engage with the dialogue throughout the assignment
If the platform allows tagging, do so- students get notified when someone responds to their post or asks a question, a convenience which increases the likelihood of them returning to the assignment for further interaction

Social Annotation Tools: The Major Players

Perusall (stand-alone site/integrated into various LMS, including canvas)

Perusall is a collective annotation platform developed by Harvard University following a major research initiative into online collective annotation. Perusall offers free accounts for teachers and students at the basic level with options for institutions to integrate the tool into their LMS. The platform allows educators to use Perusall directly for stand-alone courses and upload their own materials for annotation as well as partner with their textbook catalog to purchase and annotate textbooks directly. For integrated LMS users, Perusall offers seamless grade pass back and options for pass/no pass grading as well as a robust automatic AI grading system that saves time and effort. Some instructors have also used Perusall for peer review to great effect using student-uploaded documents. *recommended tool for Ecampus courses

Hypothes.is (Google Chrome browser extension)

Hypothes.is is a groundbreaking new tool that bypasses restrictions of the classroom and enables anyone anywhere to annotate any webpage via a unique delivery system- as a browser extension that creates a layer over any webpage. This open source, free tool can revolutionize how we view and interact with web pages as well as texts by allowing us to save our annotations privately as well as publicly, inviting the world at large to socially annotate with us. Hypothes.is is also available as an integrated tool in most LMSs. The company also hosts the AnnotatED community, a group of users that hosts events, studies, and conferences to learn best practices for the tool. *recommended tool for research with a wider audience.

Hypothes.is Introduction Video

Sources

Adapting to Disciplinary Literacy Conventions – Open English @ SLCC

Home : Hypothesis

Innovation | Cégep Vanier College

Kalir, Remi H., and Garcia, Antero. Annotation. United States, MIT Press, 2021.

https://www.google.com/books/edition/Annotation/ejoiEAAAQBAJ?hl=en&gbpv=0

Pedagogy | ANNOTATION TOOLS

Perusall

Social Annotation | Center for Teaching Innovation

Social Annotation – Pedagogical Support and Innovation Pedagogical Support and

Social Annotation and an Inclusive Praxis for Open Pedagogy in the College Classroom

Tools for Social Annotation in the Digital Age

This post is a continuation of an earlier one, Boost Your Student Engagement with Qualtrics: Part 1. This post will describe the setup and use of a specific Qualtrics Survey used in a recent OSU Ecampus Course, Communications Security and Social Movements (Borradaile, 2021).

In the survey example, I am going to share, an instructor had an assignment in which each student was to select from a list of social movement groups they wished to research and prepare a recorded lightning talk. The instructor didn’t want any two students to be able to select the same group to research.

Social movement group selection survey.

What the survey needed to do was eliminate each choice once it had been selected by a student. As the students take the survey, one by one, and select their group, the next students taking the survey should not see the choices previously selected.

Qualtrics lets you add “Quotas” to a survey. Using quotas you can specify a number of actions that modify your survey’s behavior once a condition has been met. That is how this design challenge was solved. Each option in the survey was given a quota of 1. Once that quota had been reached, because a student selected that social movement group, and then submitted their survey, the item would disappear from the list.

This survey uses a combination of a Simple Logic Quota and Display logic. This is a bit more complex than setting up a normal survey, so let’s walk through the steps.

Design Your Survey

Do the following steps outside of Qualtrics.

Identify a list of topics students can choose from.
Determine how many students should be able to select an individual answer (this number would not have to be the same for each option).
If the list is long, you will want to write out the list of choices in a text file. It will make the question creation a little faster, and if anything goes wrong, you can easily start over.

Implement Your Survey in Qualtrics

The following steps assume basic familiarity with creating surveys in Qualtrics. Where applicable, links to the Qualtrics documentation will be provided to go into more detail as needed.

Setup Your Survey and Survey Question

Create a new survey project in Qualtrics
Create a multiple-choice question to hold your list of choices.
- Answer type: Allow one answer
Add your answer choices to the multiple-choice question for your students to pick from.

Add a Quota to Each Answer Choice

During this step, you will be defining how many students (survey respondents) you would like to be able to select each choice.

Navigate to the Survey Options by clicking on the Survey Options Icon on the left hand side of the screen.
Select “Quotas” from the Advanced Section
Select Add a Quota
Choose “Simple Logic Quota”
Make the following selections under “Increment the quota when a response is submitted that meets the following conditions:”
- Question
- MC question containing your list
- Select the first option in the MC list
- Choose “Is Selected”
From Quota Options choose, Choose “None for Skip Logic or Survey Flow) from “When the quota has been met, then:” pull-down.
On the left-hand side, give the item a name and set the number of students you would like to be able to choose the MC answer selected above. Once you have set how many you like, it should show 0/1. This says that zero people have selected the option out of the 1 you want for each choice.
Click Save

See the steps to add quota logic to a question choice in action.

Once you set up the Quota for one of your MC answer choices, you can copy the quota logic and re-use it for the other choices. Additional information can be found in Qualtrics Creating Quotas Documentation.

When you have completed setting up your desired quota for each choice, move on to the Display Logic configuration.

Set the Display Logic for Each Answer Choice

During this step, you will be configuring your survey question to only display each answer until the quota has been reached.

Activate the first option in your list.
From the pull-down, select “Add Display Logic”
Under “Display this Choice only if the following condition is met:” Select “Quota” in the first pull-down
Select the first option in your MC list
Select “Has Not Been Met” from the third pull down. In other words, only display this option if the quota has not been met.
Select Save.

Again, repeat this for each item in your list.

Creating Surveys

Working with Large Lists

In the social justice example described above, there were close to 40 options in one MC question. The long list was copied from a text file and then pasted into the survey. This made it easier and quicker to create the long list. It also helped as we were experimenting with the survey and setting up samples ahead of the design. It is easy to paste by clicking on the first MC question where it says “Click to write Choice 1” and paste your list of options See this in action.

Additionally, to make it easier to navigate, the options were grouped by category using the Assign to Group feature.

Gotchas to Watch Out For

Survey responses do not increment quota numbers until the survey is submitted. If multiple students launch the survey at the same time, it is possible that they both could make the same choice, resulting in your set quota being exceeded.
If you are using this survey as an assignment (for instance giving completion points for participation), make sure that your assignment settings do not allow for multiple submissions.

References

Borradaile, G. (2021, March 29). CS 175 Communications Security and Social Movements.

Inclusive Teaching Online Workshop

Co-facilitating the ITO Workshop

Begin with Design

Examine Inclusive Teaching

Debrief for Reflection

References

Subtraction example #1: Remove formal requirements from informal practice activities

Subtraction example #2: Reduce the frequency of office hours

Subtraction example #3: Dethrone teaching “folklore”

Wayfinding

Tone

Considerations with Accessibility

Is the Party Over? 🎉

References

Introduction

ID-Instructor Cooperative Instrument

Initial Feedback

Conclusion & Getting Started

References

Language Acquisition as an OER Subject Matter

Step 1: Survey of needs, resources, and intended uses

Step 2: Identify the scope of your project

Step 3: Collaborate on a framework scope and sequence

Step 4: Write and build

Step 5: Review and revise

Step 6: Implement and iterate

Step 7: Create a plan for long-term viability: updating materials, quality control, and access

References

WHY SELF-CARE IS IMPORTANT FOR COLLEGE STUDENTS

BURNOUT IS NOT NEW

BENEFITS OF ADDING SELF-CARE INTO THE CURRICULUM

HOW CAN YOU ADD SELF-CARE INTO THE CURRICULUM

THERE’S ROOM FOR IMPROVEMENT

References

Annotation

Equity, Inclusion, & Community

Social Annotation as Collective Construction of Meaning

Ready to Try It Out?

Assignments can be tailored to meet a variety of instructional purposes and goals:

Some best practices to consider when using collective annotation online:

Social Annotation Tools: The Major Players

Sources

Design Your Survey

Implement Your Survey in Qualtrics

Setup Your Survey and Survey Question

Add a Quota to Each Answer Choice

Set the Display Logic for Each Answer Choice

Creating Surveys

Working with Large Lists

Gotchas to Watch Out For

References

Contact Info