Posting # P04836CT. Salary Range: $20.15 – $30.45/Hr. Application Closing Date: July 3, 2024.

Position Information

DepartmentPublic Hlth/HumanSci Adm (HHS)
Classification TitleAdministrative Program Spec
Job TitleAdministrative Program Specialist: Graduate Programs Manager
Appointment TypeClassified Staff
Job LocationCorvallis
Benefits EligibleFull-Time, benefits eligible
Remote or Hybrid option?
Employment CategoryRegular
Job SummaryThis recruitment will be used to fill one full-time Administrative Program Specialist: Graduate Programs Manager position for the College of Health at Oregon State University (OSU). This position provides primary program and project administration for the doctoral and doctoral-track programs in the three schools: School of Human Development and Family Sciences, School of Nutrition and Public Health, and the School of Exercise and Sport Science of the College of Health. Once students are admitted by the Director of Graduate Recruitment and Admissions, this position supports students, program directors, and school heads throughout students’ program of study through administration of graduate programs in the college including program management, graduate student services, student record, program enrollment records, hiring and processing of graduate assistants.
Why OSU?Working for Oregon State University is so much more than a job!Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.FACTS: Top 1.4% university in the world
More research funding than all public universities in Oregon combined
1 of 3 land, sea, space and sun grant universities in the U.S.
2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
7 cultural resource centers that offer education, celebration and belonging for everyone
100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
35k+ students including more than 2.3k international students and 10k students of color
217k+ alumni worldwide
For more interesting facts about OSU visit: State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
Free confidential mental health and emotional support services, and counseling resources.
Retirement savings paid by the university.
A generous paid leave package, including holidays, vacation and sick leave.
Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities50% – Academic Programs Management30% – Graduate Student Records and Process Management20% – Graduate Student Services
What We RequireTwo years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR an equivalent combination of training and experience. One year of postsecondary education may be substituted for up to one year of the experience.
What You Will NeedThis position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to HaveExperience managing complex tasks including providing administrative support and program coordination. Professional and effective communication skills and the ability to work with a diverse group of individuals. Ability to maintain confidentiality regarding sensitive information. Demonstrated ability to plan, implement, evaluate, and make critical judgments. Ability to make thoughtful independent decisions and act. Demonstrated ability to deal successfully with a fast pace, multiple tasks, and shifting priorities with constant interruptions. Training and/or experience in operations of computer and software applications (e.g., MS Word, Excel, Access, Internet). Training and/or experience in operations of Banner, CORE, Data Warehouse, OnBase and an advanced knowledge of Excel.
Working Conditions / Work SchedulePrimarily, the work will be in a typical office environment. For some of the graduate student support events, there may be some travel off campus and may be held in non-standard hours (i.e. early evening).
Pay MethodHourly
Pay Period1st through the last day of the month
Pay DateLast working day of the month
Min Salary$20.15
Max Salary$30.45
Link to Position Description
Special Instructions to ApplicantsTo ensure full consideration, applications must be received by June 19, 2024. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.Equivalent required experience is based on full-time equivalent (40 hours per week).PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.Typically, the starting salary is at the lower end of the salary range.For additional information please contact:
| Amanda Armington
| 541-737-7644OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.OSU will conduct a review of the National Sex Offender Public website prior to hire.OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at

Documents Needed to Apply

Required Documents

  1. Cover Letter

Optional Documents

  1. VETERANS ONLY: Must provide proof of Veteran Status (DO NOT upload any unrelated documentation – information uploaded to this field will be removed once reviewed)

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