OSU Youth Program Compliance Check List
The following checklist addresses the required procedures for offering a youth program at OSU. Current university policy and supplemental guidance can be found at youth.oregonstate.edu/policy.
Questions may be directed to the Office of Youth Safety & Compliance (Phone: 541-737-9362, Email: firstname.lastname@example.org).
Before your program starts . . .
Activity Registration (Section IV, Youth Program Registration and Data Collection)
□ Register online at youth.oregonstate.edu/register
Hiring Staff and Volunteers (Section II, Selecting Employees and Volunteers to Work With Youth)
□ Conditions of Volunteer Service (Appendix A)
□ Criminal history checks (Section I, Youth Program Criminal History Check Process)
Staff and Volunteer Training (Section III, Orientation and Training)
□ Youth Safety Standards of Behavior (Appendix C)
□ Supervision guidelines (Section I, Youth Program Best Practices)
□ Appropriate boundaries and social controls (Section I, Appropriate Adult-Youth Boundaries)
□ Media use (Section I, Media Use)
□ Child abuse and incident reporting procedures (Section V, Responding to Suspected Child Abuse)
Waivers and Release Forms
□ Liability waiver and media release for each participant, signed by their parent or guardian (Appendix B)
□ Camps and Clinics Insurance, if applicable (See FAQ)
□ Contracts with non-university entities must be reviewed by the Office of Procurement and Contract Services (pacs.oregonstate.edu/contracts)
Emergency Planning and Incident Response
□ Collect and print hard-copies of emergency contact information for every youth participant
□ Maintain a log of accidents and injuries (Section IV, Program Records and Policy Compliance)
□ Follow incident reporting protocol (Section V, Other Types of Incidents)
content edited 1-30-2020