Award Nomination Packet Requirements

The Oregon State University Extension Association (OSUEA) Recognition and Awards Committee is responsible for accepting nominations for faculty and staff awards given by OSUEA.

To nominate yourself or colleagues for an award, please review the criteria and procedures outlined in the materials below.

Application deadline — watch in the future for the 2024 information.

  • OSUEA Faculty and Staff Awards
  • Oscar Hagg Extension Communications Award
  • Hoecker Extension Innovative and Replication Grants Program

To see which of your colleagues qualifies for nomination, please consult the OSUEA list of current members. Classified Staff are not required to be OSUEA members to be nominated. 

If you do not know who the Regional Director is for the person you are nominating, please see below or view the map of RDs and counties here.

Screenshot of Regional Directors and the counties they serve.

Questions about the nomination process?

Check out this short video to learn how simple the process is, what makes a great nomination letter, and how to submit your nomination.

Need help merging PDFs?

For PC – View this helpful tip sheet from OSUEA’s Emily Henry for merging multiple PDFs into one file for submitting Letters of Support for Nominations.

For Mac – View this helpful tip sheet from OSUEA’s Tracy Wilson for merging multiple PDFs into one file for submitting Letters of Support for Nominations.


OSUEA Newer Faculty/Professional Faculty (non-admin) Award

The newer faculty award recognizes superior achievement for faculty with less than 7 years of Extension experience. Awardees will receive a plaque and $500 stipend, sponsored by the Hoecker Family Endowment. Up to 2 awards will be given. Nominate yourself or a colleague (Qualtrics). See Newer Faculty Award Recipients (PDF).

View the Scoring Rubric here.

What you’ll need:

  • Nomination letter, not to exceed 2 pages (single-spaced 12pt font), summarizing accomplishments that reflect the award criteria (see below). The letter should indicate why the person is being nominated and must include (1) the number of years worked in Extension, (2) the nominee’s career progress, and (3) positions held in Extension.
  • Letters of support – a minimum of 2, but no more than 4, solicited letters from peers, co-workers, clientele, and a supervisor or program leader. If the nominator is not the individual’s supervisor, one of the letters should be from a supervisor or program leader. The nominator is responsible for soliciting and receiving letters and assembling the final packet.
  • Photo of nominee.

OSUEA Experienced Faculty/Professional Faculty (non-admin) Award

The experienced faculty award recognizes superior achievement for faculty with 7 years or more of Extension experience. Awardees will receive a plaque and a $500 stipend, sponsored by the Hoecker Family Endowment. Up to 2 awards will be given. Nominate yourself or a colleague (Qualtrics). See Experienced Faculty Award Recipients (PDF).

View the Scoring Rubric here.

What you’ll need:

  • Nomination letter, not to exceed 2 pages (single-spaced 12pt font), summarizing accomplishments that reflect the award criteria (see below). The letter should indicate why the person is being nominated and must include (1) the number of years worked in Extension, (2) the nominee’s career progress, and (3) positions held in Extension.
  • Letters of support – a minimum of 2, but no more than 4, solicited letters from peers, co-workers, clientele, and a supervisor or program leader. If the nominator is not the individual’s supervisor, one of the letters should be from a supervisor or program leader. The nominator is responsible for soliciting and receiving letters and assembling the final packet.
  • Photo of nominee.

OSUEA Classified Staff Award

This award is to recognize and reward outstanding and exceptional service by classified and management employees within the Oregon State University Extension Service. They do not need to be a member of OSUEA to be eligible. The recipient will receive a plaque. Nominate yourself or a colleague (Qualtrics). See Classified Staff Award Recipients (PDF).

View the Scoring Rubric here.

What you’ll need:

  • Nomination letter, not to exceed 2 pages (single-spaced 12pt font), summarizing accomplishments that reflect the award criteria (see below). The letter should indicate why the person is being nominated and must include (1) the number of years worked in Extension, (2) the nominee’s career progress, and (3) positions held in Extension.
  • Letters of support – a minimum of 2, but no more than 4, solicited letters from peers, co-workers, clientele, and a supervisor or program leader. If the nominator is not the individual’s supervisor, one of the letters should be from a supervisor or program leader. The nominator is responsible for soliciting and receiving letters and assembling the final packet.
  • Photo of nominee.

OSUEA Educational Program Assistant Award

The OSU Extension Service employs educational program assistants (EPA) who manage and assist in many program areas. Educational Program Assistants are non-clerical, classified employees under the direction of Extension faculty who assist in the coordination, promotion, and evaluation of program elements. Part-time and full-time EPAs who have been on staff for at least one year are eligible for this award. They do not need to be a member of OSUEA to be eligible. Nominate yourself or a colleague (Qualtrics). See Educational Program Assistant Award Recipients (PDF).

View the Scoring Rubric here.

What you’ll need:

  • Nomination letter, not to exceed 2 pages (single-spaced 12pt font), summarizing accomplishments that reflect the award criteria (see below). The letter should indicate why the person is being nominated and must include (1) the number of years worked in Extension, (2) the nominee’s career progress, and (3) positions held in Extension.
  • Letters of support – a minimum of 2, but no more than 4, solicited letters from peers, co-workers, clientele, and a supervisor or program leader. If the nominator is not the individual’s supervisor, one of the letters should be from a supervisor or program leader. The nominator is responsible for soliciting and receiving letters and assembling the final packet.
  • Photo of nominee.

OSUEA Professional Faculty (Administrative) Award

Professional (administrative) faculty includes non-classified positions that provide support to program, administrative, or serve operational functions of the OSU Extension Service. The purpose of this award is to recognize and reward outstanding and exceptional service to the organization by professional faculty (administrative) members within the OSU Extension Service. Nominate yourself or a colleague (Qualtrics). See Professional Faculty (administrative) Award Recipients (PDF).

View the Scoring Rubric here.

What you’ll need:

  • Nomination letter, not to exceed 2 pages (single-spaced, 12pt font), summarizing accomplishments that reflect the award criteria (see below). The letter must indicate why the person is being nominated and the number of years they have worked for Extension.
  • Letters of support – a minimum of 2, but no more than 4, solicited letters from peers, co-workers, clientele, and a supervisor or program leader. If the nominator is not the individual’s supervisor, one of the letters should be from a supervisor or program leader. The nominator is responsible for soliciting and receiving letters and assembling the final packet.
  • Photo of nominee.

OSUEA Team Award

The award recognizes work on the part of a team of Extension Faculty, staff or both in responding to a specific educational program or effort within the OSU Extension Service. Nominate yourself or a colleague (Qualtrics). See Team Award Recipients (PDF).

View the Scoring Rubric here.

What you’ll need:

  • Narrative summary, not to exceed 2 pages (single-spaced, 12pt font), include a well-designed narrative describing the team’s role and program achievements that reflect the award criteria (see below).
    • Types of information to incorporate into the narrative summary are:
      • The issue or situation addressed.
      • Resources involved: team members, volunteers, agencies/cooperators and funds, supplies or equipment.
      • Methods used: innovative or creative problem solving, educational or delivery methods.
      • Results: who benefited, what were the impacts, how did lives or communities change, what are the implications for future programs.
      • This narrative can be in an outline format if that is most effective.

OSU Extension Service Awards

Hoecker Extension Innovative and Replication Grants Program

The Dale and Alice Hoecker family established the Extension Innovative Grants Program in 2001 to encourage and support Extension faculty in developing/replicating and delivering programs that address a high-priority need of an Oregon target audience through creative and innovative approaches. This grants program is funded by the Hoecker Family Endowment set up in 1993. This program is only for new projects or programs (funding existing programs is not allowed). The project may be a replication program or of new design but must be “new” for the respective applicant. This year, to celebrate the Endowment reaching 30 years 3 awards will be given for $3,000 each. Submit grant application (Qualtrics).  See Hoecker Extension Innovative & Replication Grants Program Recipients (PDF). For additional information, download the Hoecker Extension Innovative and Replication Grants Program Information docx.

View the Scoring Rubric here.

Hoecker Grants Program Abstracts (examples)

  • Example to be added

Hoecker Grants Final Reports

Most Current:


The Oscar Hagg Extension Communications Award

To recognize superior and distinguished achievement by Extension personnel–individuals, groups, and teams–who have helped Oregonians resolve difficult problems through Extension education programs by effectively utilizing planned, innovative and creative communications skills, techniques, and vehicles and technology. The recipient will receive $1,000. One-half of the amount will be used by the recipient(s) in their current or prospective Extension communication program; the other half will be used by the recipient(s) at their discretion to fund activities that will enhance their professional effectiveness (e.g., travel to professional meetings, additional training, purchase of books or subscriptions to journals). Nominate a colleague (Qualtrics). See Oscar Hagg Extension Communications Award Recipients (PDF).

View the Scoring Rubric here.

Other Awards

Check Other Awards for complete information on the following awards (these awards may have different application deadlines and are processed by OSU Extension):

  • Vice Provost’s Award for Excellence
  • Western Extension Directors Award of Excellence (WEDA)

Questions?

E-mail OSUEA Awards Chair

Updated: August 2023

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