Master Gardener Activities – Page 4 – OSU Extension Master Gardener Program News

March 12, 2020March 13, 2020

Updated Guidance for Master Gardener Training Classes and Guidance for Large Events, Ongoing Master Gardener Activities in the Context of COVID-19

To: Master Gardener coordinators (Extension faculty)

From: Gail Langellotto, (Professor of Horticulture, Statewide Coordinator, Extension Master Gardener Program)

Date: March 12, 2020, 11:57am PST

Coordinators,

As you are aware, OSU and OSU Extension are actively engaged in continuity planning as we prepare for a localized outbreak of COVID-19 in the university community and communities we serve. The guidance from Oregon State University is rapidly evolving. The latest guidance can be found on OSU’s COVID-19 webpage.

Given that older adults are both a vulnerable population and an abundant group in the Master Gardener Program, we are recommending that local Master Gardener coordinators carefully consider the guidance provided for upcoming large events (such as conferences and plant sales) and ongoing Master Gardener activities (such as plant clinics and demonstration garden work).

At this time, we are suspending face-to-face Master Gardener activities immediately, and through at least March 30^th. Specific guidance for large Master Gardener events and meetings, as well as work in demonstration gardens or plant clinics, can be found below. There is also updated guidance on completing Master Gardener training classes.

Guidance on Options for Large Master Gardener Events

Large events pose a particular risk for the transmission of COVID-19. Master Gardener conferences and plant sales can easily draw 50 or more individuals, and often draw hundreds of people to a site.

On March 11, 2020, OSU has stated that non-essential, OSU-sponsored events of more than 50 attendees will not be permitted, between March 30^th and at least April 30th.

Note that even though OSU is not planning to limit OSU-sponsored gatherings of more than 50 attendees until March 30^th, the OSU Extension Master Gardener Program is instituting this policy, immediately. All large Master Gardener events (i.e. those that draw more than 50 attendees) that are scheduled between now and the end of April, including those planned and managed by the Oregon Master Gardener Association and its chapters, should be cancelled or postponed until at least May.

Updated Guidance on Options for Completing Master Gardener Training Classes. At this time, no matter the number of attendees you have in Master Gardener training classes, we are requiring that you suspend face-to-face Master Gardener training classes, and pursue option(s) 2 (postpone and reschedule classes), 3 (use the online modules to complete your Master Gardener training, or 4 (end your 2020 training classes, if you have met minimum national and state standards for Master Gardener classes). These options were outlined in earlier guidance.

Guidance on Options for Other Ongoing Master Gardener Activities

Other ongoing Master Gardener activities, such as plant clinic and work in the demonstration garden, typically bring fewer than 50 people to a site.

At this time, we are suspending all face-to face work in Plant Clinic, Master Gardener meetings and other non-essential Master Gardener volunteer work, through the end of March. We are instituting restrictions on work in Demonstration Gardens through the end of March, and only if work is needed to prevent the loss of plant materials or to address emergencies at demonstration garden facilities (such as an irrigation line break). If Master Gardeners come to the Extension office to volunteer, observe best practices for limiting the spread of the virus.

Plant Clinic: March is a relatively slow time for many Master Gardener plant clinics. Suspending Master Gardener plant clinics through the end of March should not have too large of an impact on local Master Gardener programs. In lieu of walk-in plant clinics, questions may be redirected to OSU’s Ask an Expert service. If you have volunteers who you would like to sign up for Ask an Expert, you can sign them up online. Only volunteers who are well-practiced in plant clinic procedures, are comfortable working in an online environment, and have a strong understanding of how to craft a research-based and appropriate response to plant clinic questions should be signed up. A brief overview for how to view and answer questions in Ask an Expert can be found here. In addition, a dedicated email to receive questions/images could be set up, if needed, by the local Master Gardener coordinator to expand options for meeting the needs of the community.

Master Gardener volunteers who are seeking certification options, during this down time, may want to catch up on their continuing education credits by reading approved publications, or by participating in the upcoming Advanced Training Webinar Series for Master Gardeners.

Coordinators may want to relax plant clinic and other volunteer service hour requirements, in lieu of this disruption to our programming.

For Care of Plants and Facilities at Master Gardener Demonstration and Community Gardens: keep the number of individuals working in each demonstration garden to an absolute minimum. Observe maximum social distancing. Practice frequent handwashing. Use Approved Environmental Cleaners for shared surfaces, such as tools, hose spigots, or hose handles. Take care to reduce environmental exposure to these cleaners.

Master Gardener Chapter Meetings: The OSU Extension Master Gardener Program has a collaborative relationship with the Oregon Master Gardener Association and its chapters. These organizations are separate 501(c)3’s from Oregon State University. However, when using the term “Master Gardener” in association with Association meetings or events, the Extension Master Gardener Program can require that Oregon State University provided guidance and policies be adopted.

Inform your Master Gardener Association and Chapter, that face-to-face meetings should be suspended, at least through the end of March.
Face-to-face meetings that might draw 50 or more people are not allowed, at least through April 30^th.
Where possible, assist your Master Gardener Association or Chapter with remote meetings, when the meetings are necessary. Assistance could include setting up access to Zoom meetings, or conference call lines.

Please contact your regional director and me with any questions or concerns.

Please continue to prioritize your personal health and wellness. Take the time to regularly review updates from the CDC and OHA websites, as well as OSU’s COVID-19 webpage.

Updates specific to the OSU Extension Master Gardener Program will be sent out via the OSU Master Gardener Coordinator listserv, the OMGA chapter and executive committee listservs, and on the OSU Master Gardener Coordinator blog.

Thank you,

Gail

March 12, 2020March 12, 2020

Options for completing annual Master Gardener training classes in context of COVID-19

To: Master Gardener coordinators (Extension faculty)

From: Gail Langellotto, (Professor of Horticulture, Statewide Coordinator, Extension Master Gardener Program)

Date: March 11, 2020, 12:41pm PST

Coordinators,

As you are aware, OSU and OSU Extension are actively engaged in continuity planning as we prepare for a localized outbreak of COVID-19 in the university community and communities we serve.

Thank you for your efforts during this rapidly changing situation, and for the care and compassion you are showing for each other and your program participants.

Given that older adults are both a vulnerable population and an abundant group in the Master Gardener Program, we are recommending that local Master Gardener coordinators carefully consider available options for completing the 2020 Master Gardener training season.

We are developing additional guidance for large events such as conferences and plant sales, and ongoing volunteer activities such as plant clinics.

Here are ~~four~~ three options to consider.

Option 1: Continue with classes, but observe recommended practices for personal wellness and minimizing spread of illness.

****This option was removed as a possibility on March 12, 2020, when updated guidance for OSU Extension Master Gardener Programs was issued.**** Note that the recommended practices for personal wellness and minimizing the spread of illness is still recommened, for personal use.

These include:

No mandatory attendance: Do not penalize students who opt not to attend classes, provide options for making up missed work.
Stay home if sick: Speakers, employees, volunteers, or students who are sick or have a household member who is sick should stay home.
Observe social distancing: Seat students so they are not apt to touch each other or touch a shared desk space. Remind students to refrain from shaking hands, hugging, or otherwise touching other class members. If your meeting space is limited and you cannot meet this requirement, it might be better to consider a different option for completing classes.
Practice frequent handwashing: Build handwashing breaks into the training day. Have hand sanitizers on hand.
NO shared food or potlucks: Temporarily halt the tradition of shared food or potlucks for meals or snacks. Ask students to bring their own food and drinks. Do not share food or food utensils.
Use Approved Environmental Cleaners for Classroom Surfaces. Take care to reduce environmental exposure to these cleaners.

Option 2: Postpone and reschedule classes (i.e., after the state of emergency has passed or has been revoked). The ability to do this may depend on whether or not you will have access to the training site at a later date, and if students and instructors can accommodate a schedule change.

Option 3: Consider using the online modules to complete your 2020 training schedule.

Option 4: If you have met the minimum national and state standards for Master Gardener trainings, you can suspend classes for 2020. If you have questions about the standards, please contact me.

Keep in mind that decisions may differ among coordinators depending on local circumstances. Extension decisions made locally should be coordinated through supervisors and leadership at the appropriate level. Please contact your regional director and me with any questions or concerns.

No matter which options you chose, please prioritize your personal health and wellness. Take the time to regularly review updates from the CDC and OHA websites, as well as OSU’s COVID-19 webpage.

Thank you,

Gail

January 27, 2020January 27, 2020

2019 Annual Report

I am proud to share the 2019 Annual Report of the Oregon State University Extension Master Gardener Program.

*****You can access the entire report HERE. ****

It has been a stellar year of accomplishments across the state, due to the hard work and dedication of the volunteers, faculty, and staff associated with the program. I am particularly proud of the work we have done over the past year, focused on equity and accessibility, as well as food justice. In 2019, Master Gardeners donated 52.5 tons of fresh, healthy produce to local food banks and food pantries across the state. Much of this food was grown in the 121 gardens where Master Gardeners volunteer as garden mentors, coaches, and educators. But, a lot of this food came from the personal gardens of Master Gardeners who participate in the Plant a Row for the Hungry program that was started by the Garden Writers of America (now Garden Communicators International).

In terms of our work to advance equity and accessibility in the program there are four items I would like to highlight:

The Oregon Master Gardener Association dedicated the first leadership day of 2019 to advancing diversity and cross-cultural understanding. They hosted a full day training, led by Gilda Montenegro-Fix of ‘Celebrate Diversity’. The training was attended b about 40 volunteers from across the state, and was extremely well-received.
The Portland Metro Master Gardener Program hosted a half day training on diversity, at their annual Fall Recertification event. The training, entitled ‘A Diverse Garden is a Healthy Garden – Diversity, Equity, and Inclusion in your role as an OSU Master Gardener volunteer’, was led by the City of Portland Office of Equity and Human Rights. More than 300 volunteers participated in the training, which elicited strong feelings (mostly positive) from many in attendance. I was lucky enough to attend, and look forward to sharing my experience in a future blog post.
In 2019, many Master Gardener coordinators made the decision to reduce the minimum number of volunteer service hours needed to become a Master Gardener volunteer, in an effort to remove structural barriers to participation in our program. The national minimum for required service hours is 40 hours. However, Oregon’s average requirement for volunteer service hours was between 60-65 hours. With the reduction in required hours, we now have an average requirement of 50-55 hours.
Since 2009, we have collaborated with Lettuce Grow (now a program of Growing Gardens) to offer sustainable gardening programs in 14 adult and two youth correctional facilities across Oregon. Over 780 students have graduated from this program. Of those who have been released, the recidivism (return to prison) rate is around 4%. This is substantially less than the statewide average recidivism of 31%.

There have also been challenges in 2019, particularly in terms of faculty and staff turnover and coverage in three regions of the state. At the end of 2019, the program lacked faculty coverage in the North Coast (Clatsop and Tillamook), Central Gorge (Hood River and Wasco), and Eastern Oregon (Union and Baker) regions. However, I am happy to report that the staffing outlook has improved at the start of 2020. We have receive approval to hire a Professor of Practice for the North Coast Counties. And, there are plans to hire a Professional Faculty to oversee the Master Gardener Program in Wasco County. This still leaves Hood River, Union, and Baker Counties without faculty leadership. But, one step at a time, and I am grateful to pause and celebrate the victories with staffing in three counties with more than 200 active volunteers.

I am also thrilled to share that I have received permission and financial support to hire a 0.60 FTE Outreach Program Coordinator to support work in the Statewide Master Gardener Program. This person will work in three main areas to support Master Gardener Program Coordinators in Oregon:

OSU Extension Community Horticulture Web Content Development and Maintenance
Statewide Master Gardener Program Administration
University Compliance for Master Gardener Coordinators and Volunteers

So, after a long drought, in terms of University support for the Master Gardener Program, we are starting to see real and meaningful investments in the Program, at the county and state levels. Over the past year, there have also been investments to increase the FTE of three Master Gardener Program coordinators across the state. These investments have helped to better align the position descriptions and compensation of these coordinators, with the work that they actually do. Ultimately, I am hoping that these investments help to promote long-term stability in staffing within the Master Gardener Program, in ways that will ultimately benefit the volunteers and general public that we serve.

If you are a Master Gardener faculty or staff member, and have questions about your position description, position expectations, workload, or other factors, please feel free to reach out to me. I do not control budgets, and can not immediately fix an issue, should it exist. But, I can be an advocate on your behalf, or can be a sounding board for options that might help to prioritize or manage workload. There are also many senior Master Gardener coordinators who you might want to reach out to for their input and perspective. I know that we all want to see each other succeed. Do not be afraid to reach out and ask for help.

August 20, 2018

August 2018 Statewide MG Program Update and Helpful Hints

Developing Best Management Practices for Master Gardener Plant Sales

The Master Gardener Best management practices task force met via conference call, last week. Our task force include Master Gardener volunteers who coordinate their Master Gardener Association plant sale, and have also operated a commercial nursery. The task force also includes the Oregon Department of Agriculture’s invasive species response coordinator, myself (as statewide Master Gardener Program coordinator), and Brooke Edmunds (as county MG faculty). Prior to working for OSU, Brooke worked with the Oregon Department Plant Health group, where part of her work involved certification of nursery plants. Thus, we have a lot of expertise in the group.

We will soon be surveying plant sale coordinators, to find out:

do you apply for an ODA temporary nursery license?
where do you get your plants for MG plant sales?
how and where are they propagated?
what are your concerns regarding changes to plant sale guidelines?

The goal of the survey is to get a general sense of what Master Gardener Associations are currently doing, to identify key areas of risk for invasive species introduction, and to provide guidance on how to transition to lower risk activities. Please keep an eye out for the survey, and share with your plant sale coordinators, when available.

We are also developing a draft list of best management practices for Master Gardener Plant sales, in cooperation with our Extension colleagues, volunteers, and nursery industry professionals. In the next 4-6 weeks, we expect to share this list of practices, as well as case studies of Master Gardener Associations that have successfully transitioned from higher risk to lower risk plant sale activities.

Please stay tuned!

Food Safety for Master Gardener Tasting Events (i.e. Tomato Tasting)

A question recently came in about how to approach an event such as a tomato tasting, to ensure safe food handling and food safety. I consulted with Jeanne Brandt, statewide coordinator of the OSU Extension Master Food Preserver Program, to get her feedback. Below is her response (edited for brevity).

My understanding is that sharing samples is part of educational programming, not food service, so that site or event licenses and food handler’s permits are not required. Those come into play when any products are sold. Providing samples for educational purposes is included in liability coverage offered by OSU, as long as best practices are used to prepare them. We put out a sign that says “Products made/prepared by volunteers in our classroom or home kitchens.” This makes booth visitors aware of where the products came from and that they are not commercial, so they can choose to sample or not.

This resource has guidance for handling produce samples at public events:

https://www.fcs.uga.edu/docs/13_Keeping_Food_Safe_at_Market.pdf

Page 3 has some good guidelines for preparing samples.

Best practices are good hygiene, clean produce, and protection from contamination by the customers. That’s not as easy as it sounds, since we are often places without handwashing stations. Setting up individual samples so that customers can’t handle more than their own sample is ideal.

Clients with Biting Bug Infestations, Without an Apparent Cause

Every now and then, a client comes into the Extension office, wanting advice for how to deal with insects that are biting them, or that have infested their house. After some conversation, or time to examine the sample that the client has brought into the office, you may determine that the client might be feeling a sensation on their skin, but that it is not due to an insect or mite issue. How do you help these clients? The cases are often heartbreaking: a client desperate for relief, with no apparent cause or solution in sight. Colleagues in extension published an excellent article on this topic, a few years ago, that includes a long list of recommendations for working with clients who believe their body and/or environment is infested with insects or mites, despite evidence to the contrary. Please read, and share with your Master Gardener volunteers, as needed.

Kerr et al. 2014. Recommendations for extension professionals and volunteers regarding individuals with delusional infestation. Journal of the NACAA 7(2).

July 3, 2018

Best Practices in MG Plant Sales

Master Gardener plant sales are a major fundraiser for many Master Gardener Associations. However, recent Oregon Department of Agriculture quarantines and restrictions to the movement of plants and soils in Washington County, Oregon have affected some Master Gardener plant sales and have highlighted the role that plants sales may play in promoting invasive species introductions.

In fact, a recent news story reported on the role of a Coos County plant sale in introducing an invasive weed from India. Other news reports show that the sale of invasive plants, or that the introduction of invasive species via plant sales, is neither unique nor isolated (e.g. ‘Invasive species for sale in Kootenay region’).

And, plant trades between gardens are also potential venues for the movement of native plants. In fact, research conducted in the United Kingdom estimates that ~2 million seeds are moved via the movement of garden soils and soils for new housing developments. Further, the researchers found that the risk of introducing invasive plants was far greater from the movement of garden soils, than other soil types.

Robinson et al. 2018. Sweet floRobinson et al. 2018. Sweet flowers are slow and weeds make haste: anthropogenic dispersal of plants via garden and construction soil. Journal of Urban Ecology 4(1): 1-6.

Over the next year, a task force will work to develop best practices for Master Gardener plant sales, in order to prevent the introduction and spread of invasive species in Oregon. The task force includes two Master Gardeners, two Master Gardener faculty, and an advisor from the Oregon Department of Agriculture. As we develop specific recommendations, we will post them for feedback and critique. Stay tuned!

March 5, 2018

Guidance for Master Gardener Plant Sales

As we head into Master Gardener plant sale season, it is a good time to remind Master Gardener Associations of the requirements to host a Master Gardener Plant Sale.

1) Master Gardener Associations need to fill out and file the temporary nursery license with the ODA. This will provide the ODA an opportunity to contact plant sale organizers (if needed), for sales in areas of concern.

2) Master Gardener plant sales can not include sale or distribution of (click on the link for more details):

3) Best practices dictate that Master Gardeners DO NOT MOVE SOIL. If plant sale plants are coming from personal gardens, remove the soil, wash the roots, and repot in commercial potting mix. We recognize this may be inconvenient but there are several exotic horticulture pests (snake worm, European chafer ~ see page 18) that currently have limited distribution in Oregon, and that can be moved through soil.

The Master Gardener teaches sustainable gardening. Modeling best practices in invasive species prevention is part of our work.

December 7, 2017October 8, 2019

Volunteer Injured? What to Do?

Over the years, we have had very few instances of volunteer injuries over the years. Due diligence when planning events and working in demonstration gardens can greatly help cut down on accidents and injuries. Due diligence includes:

Forming a safety committee, for Master Gardener demonstration gardens. The safety committee could write short articles for Master Gardener newsletters or host short learning opportunities in the the garden. Topics could include: safe tool use and storage, chemical use and storage, ergonomics.
Doing a safety and risk tour of all sites where programs will be held, such as for tours, public lectures, plant sales. Note potential safety hazards (irregular walkways, decks that have missing boards, etc.), and take corrective action (i.e. drop that site from the tour, cordon off areas where the public should not go, etc.).

In the instance where a volunteer has injured themselves while in the act of volunteering, their supervisor should complete the HR Advocate Public Incident Reporting form, which is available online at http://risk.oregonstate.edu/workerscomp/forms. This form is to be completed by the person supervising/coordinating the volunteer activities to identify what occurred.

In order for this reporting system to be used, the volunteer should have completed the forms required to serve as an OSU Volunteer. These include:

Conditions of Volunteer Service Form (must be filled out and signed, annually)
Master Gardener Position Description
Master Gardener Code of Conduct

More information on the volunteer process and links to the forms for volunteer service from an OSU Risk perspective, can be found online at http://risk.oregonstate.edu/insurance/volunteer.

You can access the required Master Gardener forms at: http://blogs.oregonstate.edu/mgcoordinators/forms/

October 25, 2017

EMG Volunteer Service Hour Requirements

I’ve been getting questions about volunteer service hour categories. Thus, I thought it might be useful to write a blog post about the difference between educational service hours (direct and indirect) and support hours.

Volunteer Service Hours which support the educational mission of the Extension Master Gardener Program are given highest priority. Direct and indirect educational hours should constitute at least 50% of a Master Gardener’s required volunteer service hours in their initial year and 50% of a Master Gardener’s required volunteer service hours in their recertification years (i.e. at least 10 hours).

What are Direct Educational Hours?

Master Gardener activities that have the potential to directly increase knowledge, change attitudes or change behaviors in ways that promote sustainable gardening. A Master Gardener must be current on their certification, in order to participate in activities that qualify for direct educational hours.

- Plant Clinic (no matter the venue): plant clinic is the venue through which Master Gardeners receive gardening questions and provide high-quality recommendations to the general public. Typical venues for plant clinic include: the Extension office (walk-in, phone or email), Ask an Expert, farmer’s markets, Master Gardener events (e.g. plant sales, fairs), other community events.
- Instructor (at a conference, seminar series, Master Gardener training, speakers bureau, etc.): includes the time it takes to research, prepare and deliver the presentation.
- Educational Gardens (demonstration gardens, youth garden, school garden, prison garden, garden tour): Teaching a class in an educational garden, leading a tour, preparing signage or educational displays, or other educational activities may count towards direct service hours.
- Writing an Educational Article: in a Master Gardener newsletter, for a local newsletter, or collaborating with an OSU Extension faculty member to write an Extension publication. Includes the time needed to research and write the article.
- Other approved activities: as determined by your local Master Gardener coordination, in the context of current OSU Extension Master Gardener guidelines and policy

What are Indirect Education Hours?

Indirect educational hours is time spent on activities facilitate or support the efforts of volunteer educators. The volunteer is not directly teaching others (via plant clinic recommendations or gardening talks or demonstrations), but is supporting the efforts of others who are serving as direct educators. Examples include:

- Educational Event Planning (conference, seminar series, MG training)
- Master Gardener Training Class Mentor: assisting with the annual Master Gardener training course.
- Educational Garden Maintenance: Educational gardens require basic upkeep in maintenance, in order to be effectively used in educational outreach. Thus, garden maintenance and upkeep activities might qualify for direct educational volunteer service hours if work in the garden supports an educational project or program, and if garden maintenance and upkeep activities are not the major focus of activity in the garden. If garden maintenance and upkeep becomes the major focus of activity, it is time carefully examine the project, and re-calibrate back to the educational mission and focus of the Master Gardener Program. If you do not host at least two public outreach events, annually, in the garden, it likely does not qualify as an educational garden. Volunteer service hours in gardens that are not educational gardens do not count as indirect educational hours.
- Other Approved Activities: as determined by your local Master Gardener coordination, in the context of current OSU Extension Master Gardener guidelines and policy

What are Support Hours?

These are hours spent on Master Gardener activities that are not focused on educational outreach. Instead, support activities help to support the mission of the OSU Extension Master Gardener Program. Examples of support activities include:

- Fundraiser (plant sale, book sales, etc.)
- Extension Office Support: filing, database management, photocopies, or other duties related to the Extension office
- MG Association: including serving as an officer, board member or in an appointed position in a MG chapter or in the Oregon Master Gardener Association
- Other Approved Activities: as determined by your local Master Gardener coordination, in the context of current OSU Extension Master Gardener guidelines and policy