Lincoln County is cleaning up files, and wanted to know how long volunteer records should be retained. When I looked up the rule on the Oregon Secretary of State Website, I noticed that the length of record retention has DECREASED. In the past, it was 7 years for individual records and 9 years for program records. Now, you only have to retain individual records and program records for 5 years.
I have copied relevant text, below.
(20) Volunteer Program Records Records document the activities and administration of volunteer programs in an agency. Records may include but are not limited to volunteer applications, emergency notification forms, volunteer hour statistics, volunteer program publicity records, insurance requirement information, and related documentation. SEE ALSO Criminal Background Check Records in this section. (Retention: (a) Retain individual volunteer records: 5 years after volunteer separation, destroy; (b) Retain all other volunteer program records: 5 years, destroy).
A question came up about food safety and food handling at Master Gardener events, such as a potluck of a bake sale.
After discussions with Jean Brandt (OSU Master Food Preservers), Lauren Gwin (OSU Small Farms), Jeff Choate (OSU Master Gardeners, Lane County), Patti Choate (OSU Risk), and local Departments of Health, we have a few guidelines that we can share.
Public potlucks are not permissible. Master Gardener potlucks are permissible if the food is shared in good faith, by members of the Master Gardener group.
Even in a closed, Master Gardener group, volunteers should adhere to best practices for food handling and food safety. Please consult OSU Resources on Food Safety, for more information.
For bake sales, which are public events, Lauren Gwin’s recent publication on Oregon’s Home Baking Bill is an excellent resource.
Bake sales should exclude home-baked goods that are potentially hazardous, from a food safety point of view. Potentially hazardous foods include foods that require refrigeration or hot holding. Examples requiring refrigeration are cream cheese cakes, cream cheese pies. Baked goods cannot have milk or dairy in a filling, glazing, or frosting, because they also would require refrigeration (for example cinnamon rolls with cream cheese frosting).