Today I’m going to show you how to print a Powerpoint template 4-up on an 8.5×11 page. I have a sample postcard that is a quarter size (5.5″x4.25″) front and back for mailing.

  • Once your design is complete, go to File>Print
  • Choose “Full Page Slides” under Print Layout, making sure “Scale to Fit Paper” and “High Quality” are checked.
  • Next, you’re going to trick the program. We want to print 4 fronts on one side, and 4 backs on the other. So in the “Slides” box, type: 1,1,1,1,2,2,2,2. This will print 4 of page 1, and 4 of page 2.
  • Select Printer Properties. Your print dialog box might look different from what is shown, but hopefully it will have a lot of the same options.
  • Under “Layout”, select “4 Pages per Sheet”. Leave the Page order as is, since it will be 4 of the same page.
  • Then under “2 sided” select “Short Edge Bind (Open Top/Left)” since this is in the Landscape view. If “Landscape” isn’t selected, choose it now.
  • Double-check that it is set to 4 Pages per Sheet, 2 Sided and say “Ok”. The view will still show a single page, but it will print 4-up on yours.
  • If you need to print multiple pages, change the number next to “Copies” at the top (ex. if you need 100 postcards, type 25 copies)

 

NOTE: There will be a white margin around the edge. This is common since printers aren’t able to print all the way to the edge, so you can choose to trim off that extra white, or allow for the extra buffer.

 

 

Showing the front and back

 

Thank you, and good luck.

One of our greatest assets at Oregon State is our primary color. Beaver Orange is vibrant, distinct and provides a solid base for the larger color palette. Through the years we have worked to present a consistent color no matter the channel or medium you are working with. In conjunction with the Oregon State logo, this is the best way to present a unified visual identity to the marketplace.

To do this we provide different color builds for various uses.

  • Pantone 1665 for print jobs here on campus, through Printing and Mailing Services.
  • CMYK for off-set print jobs done through an outside vendor (bid through Printing and Mailing Services).
  • RGB for digital signage, presentations and as a fall back for less advanced design software (word, powerpoint, etc…)
  • Hex is used only for websites, applications and mobile applications.

This guide applies to our entire color palette. If you ever have a question don’t be afraid to toss it out to the OSU Communicators slack community or email University Marketing directly.

You can find our color palette in the OSU Brand Guide.

Update to RGB and Hex

Since the launch of our updated color palette, in April of 2017, we have lived with a very narrow scope for how we are able to use Beaver Orange on websites. Because we strive (and are required) to meet WCAG AA guidelines for accessibility we were unable to use orange and white together for text/background colors.

This greatly limited our creative and design staff across the university. To address this we made a very slight tweak to the Hex of Beaver Orange. Visually the change is nearly imperceptible but provides enough contrast to use orange, white and black combinations. For centrally administered web properties (through Web and Mobile Services) the colors have been updated automatically. We have been working with our decentralized partners to make sure they have anything needed to adjust to this change. If you need assistance or have questions please connect with Kegan Sims on Slack or by contacting University Marketing via email.

As a result of the update to the Hex, it made sense to update RGB as well. RGB is primarily used for material displayed digitally (signboards, email, presentations, etc..) but also in print if you are using basic programs such as Microsoft Word or Powerpoint for design. On rare occasions, graphics made using RGB colors end up on websites. In order to maintain as much consistency as possible, both the Hex and RGB were tweaked together. These changes are subtle and we don’t expect you to rush out and update your materials. As you update content or create new versions of your digital collateral that is a good time to make a change.

OSU Graph Brushes for Adobe illustrator: Download

 

Oregon State’s graphs have a specific style that can take a while to create in Adobe Illustrator, even for seasoned designers. To simplify the graph making process, we’ve made downloadable brushes that let you create these graphs in just a couple clicks.

First, you’ll want to save the brush file somewhere that you can remember.

Within Adobe illustrator, create your graph and enter your data. Close out of the data panel and with your graph selected, choose “no fill” from the swatches panel. Change to the direct selection tool, select the center point in the middle of your graph, and delete it. You’ll notice it retains the points where the different values were, but has turned into a circle with no pies.

Open your Brushes window, and from the options drop down, select Open Brush Library > Other library…
Navigate to the brushes file, and you’ll see we have 9 brushes to choose from. They have names like Inner Line, Inner Bar, Outer line, which relate to how the graph is put together. You can select the different brushes and see what they do to the graph.

In the examples on our website you can see there are some with inner stripes, and a yellow outline, inner bars with an outline and so on. So let’s make this graph that has these notches.

Back in the Illustrator file, make sure the stroke is highlighted, and select Inner stripes 2. Open the appearance window, and go into the contents of the graph. From the options panel, select Add New Stroke. Then select Outer Line 2. From the appearance window, you can select the color of the outer line, and individually change the color of each of the pies.

This same style can work for bar graphs as well. Create your bar graph, enter your values, and delete the right-most points of each bar, so you’re left with lines. Select those lines, and select one of the “Inner” brushes.

It’s important to note that while these are still technically graphs with the data attached to them, if a number changes the graph resets. You’ll have to reselect the brushes and colors from the appearance panel.

Thank you, and good luck.

 

Proofreading is an ongoing challenge for most writers, especially when reviewing our own work. Because we know what we mean to say, our brains often autocorrect for typos. And a spellcheck won’t catch some of the most common typos: a missing word, a wrong word that’s spelled correctly or the right word that’s in the wrong place.

Continue reading

Our brand is very robust, and we understand that it’s a lot to take in. For some, simply having a print-out to refer to is helpful, and as a result we’ve made two printable PDFs for quick reference. The first is a Branding Cheat sheet, showing quick references on logo use, color information and details on Oregon State University’s fonts. This by no means has the comprehensive information that would be found on the Oregon State Brand Site, but should help with common questions:

The second is a ‘how-to’ for navigating our templates and brand downloads, as well as using Microsoft Office to design:

Thank you, and good luck

To maintain a consistent voice, tone and style across the university, it’s imperative to follow Associated Press style rules. Some can be hard to remember — so keep this cheat sheet of commonly misused items in your back pocket. And if you are looking for additional help, check our editorial style guide, which covers the most common AP style issues you’ll encounter in your work at Oregon State. We also recommend an online subscription to the AP Stylebook. It’s inexpensive, and if there are multiple writers in your office, you’ll get a break on a multi-license subscription.

1. “To” vs. the dash

When listing a range of dates or times, it is preferred to use the word “to” unless space is limited.

  • The party will take place from 2 to 3 p.m., not 2–3 p.m.
  • Don’t forget, always omit the first p.m. if both times are in the afternoon/evening. Make sure not to capitalize AM or PM and to use periods.

2. Capitalization of administrative titles

Administrative titles should only be capitalized if they are used before the person’s name.

  • Professor John Brown
  • Dean Mitzi Montoya
  • John Brown, a professor of psychology in the College of Liberal Arts

3. Describing alumni

Be sure to use the correct word, depending on whom you are speaking about:

Alumna: feminine singular

Alumnae: feminine plural

Alumnus: male or nonspecific gender singular

Alumni: masculine or mixed-gender plural

Alumnx: gender-neutral

Also, don’t use “alum.” AP considers it an informal version more often used in showbiz stories: She’s an alum of “Saturday Night Live.”

4. Off campus, on campus

Hyphenate when using as an adjective, not as an adverb.

  • Off-campus housing fills up quickly in the summer. Act fast!
  • She is planning to find housing off campus next term.

5. Website

One word, not capitalized. Nor is “internet” capitalized, and “email” is one word. These are changes AP has made to the stylebook in recent years. So you can toss the 2002 edition of the stylebook from your college days.

 6. Résumé

To avoid confusion with resume, the accent marks are necessary.

 7. Capitalizing majors and colleges

Majors should not be capitalized unless they are a proper noun:

  • He majored in English, not civil engineering.

When mentioning the full title of a university unit, capitalize it. Otherwise, keep it lowercase.

  • As part of her course work in economics in the College of Liberal Arts, Amy experimented with financial models.
  • As part of her Bachelor of Arts in Economics, Amy experimented with financial models.
  • Later today, we will attend a meeting with admissions representatives.
  • Later today, we will attend a meeting at the Office of Admissions.

8. Course work

Two words, not coursework

 9. Farther/further

Farther = physical distance

Further = figurative distance

  • He ran farther than anyone else.
  • We will further discuss the situation.

10. Numbers

All numbers under ten are spelled out. Beginning with the number 10, use the numerical version.

Bonus tip: Oregon State University vs. OSU

As part of our editorial style, it is preferred to spell out Oregon State, rather than using OSU. Because other institutions use the same initials, this best practice can help prevent confusion.

Use Oregon State University on first reference, followed by Oregon State throughout the remainder of the piece. OSU can be used, however, in instances where it is part of a formal name (e.g., OSU-Cascades, OSU Extension Service, OSU Foundation, OSU Alumni Association).

Instead of employing a few clever words that point back to body copy, headlines should carry the messaging and bold attitude of the brand themselves. That is why we often use declarative statements as headers. So, instead of saying “Scholarships & Financial Aid,” which is descriptive and accurate, consider saying “That future that you want for yourself — for the world, is attainable.” The latter conveys that financial aid is available while tapping into a bigger aspirational drive in students.

Keep it overt

One debacle we often face in University Marketing is how overt to be with our words. The key thing to remember is that we may be inundated in our messaging, but our audiences are not. The old adage applies — it takes seven impressions to make a customer. So be BOLD! Don’t waste your headlines on dry, informational tidbits or cheesy soundbites that don’t convey the number one thing you want your audiences to know.

We’ve been practicing this principle on the OSU homepage:

  1. Oregon State is a top 1 percent university in the world. We teach big, we think big, and it shows.
    • Message: world-leading research expertise and academic teaching
  2. Wherever you come from, your story matters. Jeong-Bin Kim discovered a welcoming, diverse community a world away from South Korea.
    • Message: a sense of belonging in a community that values diversity and inclusion
  3. Your stage could be anywhere. Bard in the Quad is part of the vibrant arts tradition at Oregon State.
    • Message: an environment that encourages creative experimentation

Keep it intriguing

Our students and faculty are doing great things at Oregon State. Don’t be afraid to brag on them, in language that everyone understands. Ask yourself, would I want to click on this story or read this ad?

  • Welcome to astrophysist Davide Lazzati’s lab, where cosmic explosions and black holes are the center of inquiry.
  • Our ideas stand on their own. MEET CASSIE.
  • Setting a record makes us want to do one thing, break it.

Keep it short

Yes, it’s a challenge with statement-like headlines, but so important. Readers have short attention spans and are often looking at text on mobile devices. Spend a few extra minutes cutting words and tailoring the headline to the medium.

  • This is how we do HOME in Beaver Nation.
  • You won’t miss your mom’s cooking (much).
  • The state of Oregon is our campus.

Happy headlining!

Graphs and charts have a specific look in the Oregon State Brand, and in this 10 minute video we discuss how to create those in Adobe Illustrator and Indesign:

From Adobe Illustrator:

  1. Select Pie Graph Tool (under the Column Graph Tool) and make it the size you want.
  2. A Data box will appear, allowing you to add your numbers.
  3. Close the data box, select the stroke and choose ‘None’ as the color.
  4. Select the Selection Tool (V), click on the pie chart and go to Object>Ungroup, say yes to the dialog box that appears (this warns you that you will no longer be able to edit the data, so make sure your numbers are final). Right click the pie chart and select ‘Ungroup’ again.
  5. Select the Ellipse Tool (under the Rectangle Tool) and from the center of the pie graph click and hold Shift+Alt and drag to make your circle from the center. Select the fill of this circle and change it to white.
  6. Edit>Copy the white circle and Shift+click one of the pie shapes. This should have the circle and one of the pies selected, with the white circle in front.
  7. Go to Window>Pathfinder and select ‘Minus Front’ from the Shape Mode.
  8. Go to Edit>Paste in Place (Shift+Ctrl+V). The white circle should have pasted in the exact same place as last time.
  9. Shift+click on one of the pie shapes and repeat steps 7 and 8 until all of the pies have been cut.
  10. To add gaps, select all of the shapes with the Selection Tool and go to Window>Stroke. Choose a weight that feels appropriate, and choose Rounded Corners.
  11. With the shape selected, go to Object>Path>Outline Stroke. Right Click and Ungroup.
  12. Select both the outlined stroke and the solid inside color and again select ‘Minus Front’ from the Shape Mode in the Pathfinder Window. Repeat for the remaining shapes.
  13. Change the fill of each of the shapes to be the stroke by clicking on the double arrow next to the Fill and Stroke in the toolbar.
  14. Select all and from the Stroke Window, choose Rounded Corners. Copy the entire shape.

From Adobe InDesign:

  1. Edit>Paste the shape that was made in Adobe Illustrator. Right Click>Ungroup.
  2. Select the Line Tool and draw a line down through the center of the circle. Make sure it’s the same weight as the outlines of the other shapes
  3. Edit>Copy the line and then Edit>Paste in Place (Shift+Ctrl+Alt+V).
  4. Hover over the end until the double arrows appear showing you can rotate it.
  5. Hold Shift, click and drag to rotate it 90 degrees. Copy both the lines and Edit>Paste in Place. Repeat until you’ve made a star with many points and small space between each line.
  6. Select the star only and Object>Group.
  7. Edit>Cut, select one of the shapes and Right Click>Paste Into.
  8. Select one of the shapes and go to Window>Swatches.
  9. With the Stroke selected, choose one of Oregon State’s brand colors.
  10. Hover over the shape until a circle appears. Your mouse will turn into a hand. Click to select the star shape within the container shape.
  11. From the Swatches Window, select the same color. Repeat for each of the shapes.

 

Use basic contact information and include assigned fonts and colors only.


Kegan Awesome-Johnson, Supreme Ruler
Oregon State University | University Marketing | 541-867-5309


Sample information you could include:

  • Name
  • Title
  • Oregon State University
  • College, school or department
  • Phone number​
  • Physical address

Try to keep your information as clean and neat as possible. Only insert what people actually need in order to contact you. While adding images to your signature is not prohibited they are not consistently handled by all email services and often cause confusion (people think there are attachements) for that reason we don’t include them in our samples.

Font: Use Verdana size 12-14.

If you must provide additonal information you can separate your basic contacts from extended information. Make use of the text to insert a link, never include a raw url.


Kegan Awesome-Johnson, Supreme Ruler
Oregon State University | University Marketing | 541-867-5309

Twitter | LinkedIn | Website
527 Happy Lane | Kerr Administration Building
Corvallis, OR 97331

 

We have updated the offerings in the Email Template Box folder. The email header images have been updated with the accessible orange (#d73f09). Oregon State email headers must use the primary university logo. Either the horizontal or vertical logo can be used, and it can be placed on a color background or over an image. Do not use companion logos in the header. College, department or unit names can be placed as text below the header images. These images are great for adding branding to an Outlook email.

The templates folder has been updated to include MailChimp templates that have branding built-in. You can access them through the links below or in the templates folder under the Word document MailChimp Template Links and Instructions. Now you’re well on your way to sending attractive, on-brand, and mobile-friendly emails through MailChimp.

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