VENTURE DEVELOPMENT FUND (UVDF) – REQUEST FOR PROPOSALS

As part of its UVDF program, the OSU Research Office’s Office of Commercialization and Corporate Development (OCCD) seeks proposals to facilitate the further development and commercialization of OSU applied innovations. More information here: OSUVDF 01.2018 RFP Final

APPOINTMENT OF NEW CHIEF HUMAN RESOURCES OFFICER

Just in case you missed it!

I am pleased to announce that Jennifer Crosby will be joining Oregon State University as our new Chief Human Resources Officer.  Jennifer has worked in the human resources field for 22 years and is a graduate of the University of Oregon with a bachelor’s of arts degree in sociology. She has worked across several industries, including academics, energy, and engineering, natural foods and hospitality.

Currently, Jennifer is the vice president, people services at The Scripps Research Institute, overseeing human resources, the international services office, the postdoctoral affairs office, and the counseling office. Before moving to southern California in 2016, Crosby found her love for academics and science when working at Oregon Health & Science University for more than a decade. At OHSU, she directed human resources, the office of visitors and volunteers, and the office of international affairs for the university’s research and academic mission areas.  She is certified as a senior professional in human resources (SHRM-SCP) by the Society for Human Resource Management and received a mediation certification from Portland State University. Jennifer will start on February 1, working part-time with our division’s leadership team primarily from San Diego. During this initial time frame, Donna Chastain will continue to carry out the day-to-day CHRO duties, consulting with Jennifer as appropriate. From April 2nd through the first week in July, Jennifer will be on the Corvallis campus every other week and then be on campus full time thereafter.

Please join me in welcoming Jennifer to Oregon State University. I want to thank the search committee, led by Susan Capalbo, for the time and care they put into helping select a leader with the qualifications, vision and passion to lead our Office of Human Resources.

Sincerely,

Mike Green, Vice President, Finance and Administration

CONGRATS!

The RO’s very own Staci Simonich has received this year’s HERS CBL (Higher Education Resource Services Clare Boothe Luce) Award for her outstanding accomplishments in STEM. She is one of 12 women participants for 2018 with only 36 awards granted in total. Congratulations on this excellent achievement, Staci! Learn more about it here.

CENTER FOR THE HUMANITIES WINTER LECTURES & EVENTS

Many interesting seminars and events coming up in the Center for the Humanities. Find out more here:CFTH LECTURES

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HAILS!

The Fiscal RO team (Jenn, Kim, & Ying) have two new student employees who will work a combined 20-25 hours a week.  Emily Bestor and Matt McElreath will be providing project support for Kim, Ying and Jenn.  Emily and Matt will sit at the workstation by Kim’s. Emily is a senior undergrad student who will graduate at the end of winter term 2018 with a Bachelor of Science, Business Information Systems, and a Bachelor of Science, Business Management, with a Minor in French.  Emily’s past work experience includes two different Project Management Internships with FormFactor and Daimler Trucks North America.  Emily has worked in the Auxiliaries and Activities Business Center as an Accounting Assistant since 2014 and has spent her summers working as a Sales Associate with Travel Essentials in Ashland, Oregon. Matt is a junior undergrad student who is expected to graduate June 2019 with a Bachelor of Science in Business Information Systems.  Matt’s past work experience includes working at FedEx Ground as an Operations Coordinator and Matt has volunteered as a Media/Community Outreach Coordinator and received multiple awards while employed at FedEx. Please welcome Emily and Matt to RO.

KERR A308 CONFERENCE ROOM

Some updates with regard to our new conference room: To see the calendar – Listed as Kerr A308 Conference Room in the Outlook global directory. To book the conference room – Add Kerr308A@oregonstate.edu to your calendar invite so that if your meeting is adjusted or cancelled, the room reservation will also adjust.

General Guidelines

• If you have a small group (2-3 folks) please try to use your own office
• If your meeting cancels, be sure to release/remove the meeting from the Kerr A308 calendar
• Please be conscientious of booking multiple days in a row for large blocks of time for multiple weeks/months
• VPR will have meeting priority – Please be flexible if you are contacted about the possibility of moving a meeting
• Conclusion of your meeting
  • Straighten up chairs
  • Wipe down table
  • Straighten up and put away convener/polycom on side table
  • Clean off white board – Information will not be saved
  • If you have large amounts of leftover food or containers, please remove
  • Meeting ends at 5pm or after – Lock doors (especially hallway door) and turn off lights. Thank you!

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HOLIDAY PARTY RECAP/ PRIZE WINNERS!

Other winners include Joe: Snowball toss/ Cindy and Ramie for “Pin The Nose On The Reindeer”/ last but certainly not least, Taylor won first prize for his “Ugly Holiday Sweater” (holiday sharks) and second place went to Vickie.  Please share your photos in the comments below if so inclined. Thanks to everyone for your creativity and good cheer!

OSRAA STAFFING UPDATE

Julie Meier has accepted a new position in OSRAA as the Cayuse Administrator.  She will focus on administering Cayuse functionality including supporting the backbone database, managing the flow of proposals, and exploring new functionality and upgrades. Her secondary duties will be to support the fiscal team by depositing payments and support the office with certain administrative functions.  You can still find her in the same spot at the front of B306. Congrats on your new role, Julie!

FIRE INSPECTION RESULTS FOR KERR

You all may have seen the fire marshal sticking his head in your office the other day. He did notice one space heater infraction on our floor which I believe was taken care of. Please take a moment to review the safety checklist below and be particularly aware not to place space heaters under your desk. It may not come as surprise that he noted there were lots of space heaters being used in Kerr…we all know how cold it can get! Stay warm, but stay safe! Fire Saftey Checklist

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HOLIDAY PARTY IS THIS COMING MONDAY!- DON’T FORGET YOUR COOKIES AND UGLY SWEATERS!

Your invited to the 2017 Research Office Holiday Party!
When: Monday December 18th, Noon-2:00pm
Where: Kerr 3rd floor Breezeway
What: Party, Games, Food & Fun
There will be a cookie exchange and ugly sweater contest. So wear your holiday sweaters and bring a dozen cookies
or so to share if you like. Light appetizers and beverages will be provided. Games will begin at 12:30pm and there are prizes for
winning. The sweater and cooking decorating contest voting will end at 1:30 so get there early to get your cookie decorated in time.
Please contact Jessica Thurner-Byers or Adam Church if you have any questions.

OSRAA OFFICE HOURS

OSRAA will be starting an office hours program next week.  You can go to OSRAA’s homepage and see the schedule.  Our website link is here. Although our office hours will be on Tuesdays, we intentionally designed the schedule to have morning and afternoon timeslots. This doesn’t mean that we’re only available for questions during office hours, but we hope it will give an opportunity for someone to drop in or call if they have a question.We’ll also be sharing the information with the Pre-Award Support staff in your respective colleges. Please let Pat Hawk know if you have any questions or feedback.

MARINE RESERVES PROGRAM (RO SCIENTIFIC DIVING) YEAR IN REVIEW

The RO Scientific Diving program provides training specific to marine reserves data collection, and about half the survey divers are from OSU…check out the highlights of their year in the video below!

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TRAVEL PROCEDURES/ DOCUSIGN
Hopefully most of us have had a chance to look over the new travel procedures. If you have any questions do not hesitate to let Kim, Ying, or Jenn know. The documents can be found on the Shared drive S:\travel procedures. In that folder you will find the Pre approval travel request (step one) that will need to be signed by your supervisor and sent to RO.travel@oregonstate.edu. Upon your return you will need to fill out the travel reimbursement that can be found in the orange packet or in shared drive there is an excel file that will calculate amounts for you. Once you return the envelope to the travel box Kim or Ying will send your travel document through DocuSign. Just follow the link in the email to sign. If you are signed up for Direct deposit you will receive an email when the money will be distributed to your account. If you have not already signed up for Docusign, please do so now! Particularly for things requiring signature from the VPR, this is the most efficiently way to do it. Thanks!

GULF DEEP DOWN IN THE GULF OF MEXICO
OSU PhD student (and scientific diver) Alexandra Avila (Heppell Lab) is at sea on a two-week NOAA cruise exploring deep habitats in the Gulf of Mexico. The live ROV feeds are impressive, and can be viewed here: http://oceanexplorer.noaa.gov/okeanos/media/exstream/exstream.html “

RO CELEBRITY SITING

And in more diving news, check out this great piece from the GT featuring cover star, Kevin Buch!

PHOTO OF THE WEEK: JOY DRIVE 2017

TEMPLETON IS BACK- REMINDER TO KEEP IT CLEAN!

There was a Templeton sighting in Business Affairs (1^st Floor) during broad daylight I’m told, so he’s back with a vengeance. Just a friendly reminder, please keep the kitchen areas tidy and don’t leave out any food. Templeton has been known to check out desk areas, so please put away all of your snacks. If you toss any food in your desk bin, please remove into the covered kitchen bin.

OSU WAVE ENERGY IN THE NEWS

Here is a great piece from NPR highlighting the work OSU (including many of you) are involved in on wave energy!

TRAVEL UPDATE: TSA IDENTIFICATION REQUIREMENT

Starting January 22, 2018, all domestic U.S. air travelers will be required to:

2018. a) Show a driver’s license issued by a state that is compliant with the REAL ID Act or has been granted an extension. Note: Oregon has received a temporary extension until October 10, 2018.

OR

1. b) Show an alternative form of acceptable identification such as:  passport, global entry card, U.S. Military ID and more.

Business Affairs has posted the TSA – Real ID information on their travel webpage for further clarification.

CLOSURES OR CURTAINMENT OF OPERATIONS/ HOLIDAY SCHEDULE

If it becomes necessary for the University to close or curtail operations due to inclement weather or hazardous conditions, employees will be notified that they are not to report to work.  Information regarding closures and curtailments are located here:Closures or Curtailment of OperationsAlso, please see the 2018 Holiday Schedule for operations at OSU here: 2018 Holiday Schedule

PHOTO OF THE WEEK- SPECIAL EDITION- HALLOWEEN PARTY RECAP!

JOY DRIVE 2017- CALL FOR PARTICIPANTS!

Each year Childcare and Family Resources leads a Joy Drive to provide student families in need with gifts for the winter holiday season. They invite departments on campus to participate by sponsoring a family. The Research Office has participated in the Joy Drive for the past few years, providing gifts and a grocery store gift card for the family we sponsored. Jillian Coleman has offered to help coordinate the Research Office’s participation in the Joy Drive this year. In the past, we have asked people who are interested in participating to donate to a fund which will then be used to purchase gifts for the families. If you are interested in participating, please let Jillian know by November 7th. Participation involves making a donation in any amount you choose to help purchase the gifts. If you’d like to help with coordinating our participation or shopping, you can do that too. They are also accepting donations of wrapping paper, ribbons, tape, etc. Please feel free to contact Jillian with any questions.

ACCELERATOR IN THE NEWS

Advantage Accelerator earns top-10 ranking among U.S., Canadian incubators
The Oregon State University Advantage Accelerator has earned a top-10 ranking among business incubators in the U.S. and Canada by a leading online network for angel investing. Go Beavs! Read all about it here.

UPCOMING RO EVENTS!

Tuesday, 10/31: Don’t forget to bring a spooky treat, costume or attitude to our Halloween party in the Breezeway from 12-1pm! Prizes for the spookiest!

Thursday, 11/2: Join us in the MU Horizon Room from 2-5pm for our New Faculty Orientation. If you are hosting a speed dating table please drop handouts off with Jane ahead of the event (or bring them with you!).

TRAVEL PROCEDURE CHANGE FOR RO- IMPORTANT!

A Pre Approval Travel Request will be needed to be completed for any in-state and out-of-state travel. The Pre Approval Travel request will be needed for any part of travel for which you are seeking reimbursement. For example, if you are seeking reimbursement for conference registration only and no other additional travel related expenses, please complete the Pre Approval Travel Request prior to attending the conference. This Pre Approval form will serve as an approval from your supervisor to attend an OSU Business related travel activity and your release time from your regular OSU work schedule. We have created Orange RO Travel Envelopes; please feel free to take one of these with you as you embark upon your trip as they contain helpful reference materials. Within this Travel envelope you will find:
• Research Office Travel Envelope sheet that will have our contact information and explains the contents of the envelope
• An envelope for your receipts
• Travel Reference sheets
• Travel Reimbursement Form (feel free to complete by handwriting or typing)
These Travel Envelopes can be picked up from hanging travel boxes from the side of Ying’s desk in Kerr 322 or from Kerr 306 by the in & out going mail.

Upon return from your travel please make sure within 30 days (this allows for processing time to meet the OSU 60 day requirement) to submit your reimbursement form and receipts back to our Travel inbox which is hanging from the side of Ying’s desk in Kerr 322. You and your supervisor will then receive a DocuSign approval request to authorize your travel reimbursement.  In addition to an email that Jenn circulated on 10/19, you can also find these documents under the shared drive: \Travel procedures. If you have additional questions please let Kim, Ying, or Jenn know.

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HAILS!

Nichole Havranek will be joining OSRAA’s Cash and Financial Management unit on October 31 (spooky!) as a Grant Accountant (Accountant 2).  She has over 18 years of Oregon State University governmental accounting experience, including overseeing multiple university fund types such as Service Center Funds, Auxiliary Funds, Loan Funds, Agency Funds, and Foundation Funds.  She has experience interpreting and applying the unique policies and procedures that govern each fund type, and has worked in various university settings including department, central, and business center offices. Nichole brings a strong customer service focus as well as policy and contract compliance experience, and she will make a great addition to the CFM team. Please help us welcome, Nichole!

SAVE THE DATE!- RO HALLOWEEN PARTY 10/31, 12-1pm

Come one, come all to the Halloween Party… It will be held on between 12, 12 Bats… Ahh Ahh Ahh and 1, 1 1 Pumpkin Ahh Ahh Ahh.  Bring your favorite Spooky Halloween treat to share among the other ghouls, ghosts and goblins… It is unforeseen, but the Count himself will bring some Scary things as well…  Meet in the Hallway on the 3rd floor on Halloween, but beware of the bats in the belfry… Ahh Ahh Ahh.  Be there… or be SCARED!!!

WHEN/WHERE: 12-1pm on 10/31 in the 3rd flr breezeway

TIPS: Bring a treat if you’d like (optional)…the treats do not need to be desert specific, can be any potluck item. There will be prizes for the spookiest and tastiest treats.

This message brought to you by the RO Party Committee, and the letter S.

PARKING ON THURSDAY, 10/26- LOTS CLOSE AT 1pm

As most of you are already aware, most lots near Kerr will be closing at 1pm on on 10/26 for a football game. We realize the challenges this may present to those of you that drive to work. Please work with your supervisor to determine your plan for that day. Reminder that there is a free parking lot at the Benton County Fairgrounds and travel back and forth to campus in a courtesy shuttle. The shuttle will run from 4:30 a.m. through three hours after the game ends. Campus residents with parking permits will have uninterrupted access to R Zone lots throughout the day and night on Oct. 26. MOST IMPORTANTLY, THANKS FOR YOUR FLEXIBLITY!!!

Here are a few things to know and options for commuting to the Corvallis campus on Oct. 26:

• Parking flexibility. On Oct. 26, OSU parking permit holders can park in any commuter zone (Zones A, B, C and D) on campus.  However, cars belonging to employees in the orange lots on the linked map must be removed by 1 p.m. that day.
• Fairgrounds shuttle service. Instead of parking on campus on Oct. 26, utilize a free parking lot at the Benton County Fairgrounds and travel back and forth to campus in a courtesy shuttle. The shuttle will run from 4:30 a.m. through three hours after the game ends.
• Public transit. We encourage employees to use local transit to travel to and from campus. For details about routes and times of service, please see the Corvallis Transit System website.
• OSU Beaver Bus shuttle service will operate from 7 a.m. to 1 p.m. on Oct. 26

WESTERN REGION OF NSF I CORP NODES AND SITES UPDATE

Karl Mundorff hosted the Western Region of NSF I Corps Node and Sites.  OSU had representative from the two regional nodes IN LA which includes USC, UCLA and CalTech, the Bay Area node which includes Stanford, Berkley and UCSF, UW, WSU and UC Merced. The group worked on ways to work together to influence federal and state level economic development, national agency innovation policy and ways to collaborate on programs and resources. Gust – is an online platform where startups (typically looking for funding but also looking for team members and other needs) list themselves.  The 2016 Regional US & Canada Accelerator Report is out and the OSU AA was the eight most active (by volume not deployment of investment dollars) Accelerator across the US and Canada.  Thanks for your leadership, Karl! More info here.

PHOTO OF THE WEEK- RO TIC TAC TOE YEARBOOK vol. 1

REMINDER: NEW FACULTY ORIENTATION- NOV. 2, 2-5pm

Our agenda for the New Faculty Orientation on Thursday, Nov. 2 from 2-5pm in the MU Horizon Room is coming together and will look fairly similar to last year’s. You should have received a calendar invite update with the agenda in the body of the email. I will circulate a final agenda as we get closer. As always, RO staff is encouraged to attend as much of the event as possible. The panel discussion should be a good one! Please remember to give all handout materials for the “speed dating” tables to Jane as early as possible the week of 10/30.  While it’s not imperative that RO Staff RSVP for the event, it wouldn’t hurt for catering headcount so please do take a moment to confirm your attendance here. Contact Jane Cigarran with any questions!

FLU SEASON IS UPON US- FLU SHOTS AVAILABLE ON CAMPUS

Get your flu vaccine and help us build herd immunity at OSU. Faculty, staff and students are eligible! Bring your ID and insurance card and wear short sleeves if possible. Many insurance plans are accepted. Cash price is $30. All flu clinics will be held in the MU Journey Room from 10 a.m.- 3 p.m. on the following dates: Thurs., Oct. 19; Wed., Oct. 25; and Tues., Nov. 7. Protect the Herd! Get your flu shot. Sponsored by PEBB.

EARTHQUAKE PREPAREDNESS- OCT. 19th SHAKE OUT

Join other OSU faculty, staff, and students in the Great Oregon Shake Out!On October 19 at 10:19 am, join the rest of Oregon and the nation and Drop, Cover, and Hold-On for 60 seconds to simulate the response to an earthquake. Folks in the RO are encourage to participate but of course we understand that it might not be possible given busy schedules. Either way, check out details on quake preparedness here.

NETWORK OUTAGE ON SAT. OCT. 14

Network Services contacted us today requesting approval for a building-wide network outage from 7:00 – 8:00 AM next Saturday, October 14 so they can switch the Kerr network over to the new building router.   Please let me know by Monday at noon if there is any reason they should not proceed as planned.

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HAILS!

We are pleased to welcome our new Commercialization Catalyst to the Advantage Accelerator staff. Sanjai Tripathi is an alumni od OSU with a dual masters in microbiology and an MBA. Sanjai has worked in a number of technology startups, been a client of the Accelerator and was an active mentor as well. Last year, Sanjai was voted mentor of the year at the Willamette Angel Conference. He is a welcome addition to the Accelerator/Advantage/Research Office team. Sanjai started on Monday, September 18.

YOU ARE INVITED TO BREAKFAST WITH THE VPRS

Join Cindy Sagers and our interim Associate VP for Research, Brian Wall on Tuesday, Oct. 10th from 7:30-8:30 in Cindy’s office. As we have done previously, this is an opportunity for you to bring items to our attention that you feel should be addressed, or just a chance to get to know each other better. It will be a fairly intimate gathering,  so please RSVP soon if you are interested! We  do these breakfasts throughout the year…so if this timing doesn’t work for you, perhaps another one down the road will. Please email jane.cigarran@oregonstate.edu if you’d like to attend.

THANKS FOR VOLUNTEERING AT UNIVERSITY DAY!

Thanks Ben, Mark P. and Mark L., Jillian, Rachel, Jessica, Karl and Susan E. for volunteering at our University Day booth. Your help and assistance was much appreciated! The reports from the trenches are that at first people just stopped for goodies but then started interacting with interest and questions about the Research Office. We also heard reports that people were excited to see the tomato seeds back again this year. A special thanks to Mimi for coordinating our popular give away goodies, which are always a hit (lip balm, seeds, fake tattoo’s,  OCCD grocery bags, mugs, umbrella’s…you can’t get much better than that!).

PLEASE KEEP THE RO CLEAN

Two dirty pizza boxes were found on the floor behind the B308 confidential shred bin. Please note, these boxes can’t be recycled if they have any food debris on them. In future, please take them out to the trash bins located at the south end of Kerr by the loading dock. With the cooler/wet weather coming we want to avoid attracting Templeton and family. On a similar note, a huge thank you to Susan T., Carolyn and Kay for cleaning out the fridges, they are SPARKLING! It takes a village to keep them that way…thanks for your help!

MARINE STUDIES INITIATIVE (MSI) OPEN HOUSE:

Please Join Us! On Friday November 3 from 3-5 pm, we will host an informal gathering in the Marine Studies Initiative Office, located in Strand Ag Hall 300, to celebrate the beginning of a new academic year and the Initiative’s progress.

At 3:30 pm, we will gather for a brief update about MSI. We will also share the design of the MSI Building that will be constructed at the Hatfield Marine Science Center in Newport, starting in Spring 2018. Light appetizers and beverages will be available for the entire event.

Although RSVP isn’t necessary, we would appreciate your response to help us plan for food and space. Go to: http://oregonstate.qualtrics.com/jfe/form/SV_etFMEDCJuIe5gBD

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