HAILS! OSRAA

We are pleased to announce that Jessica Dickason has accepted a Grant Accountant (Accountant 2) position within OSRRA’s Cash and Financial Management unit, and that she will be assigned to CFM’s Team U.  Jessica has been with OSU for about six years, most recently in Payroll, and has previously worked in two business centers.   She will start on March 12, and we are very excited to welcome her to the RO, OSRAA, and CFM teams!!!

TRAVEL PROCEDURES- BEFORE YOU GO

Based on requests received from RO staff, Kim and Ying have created a RO document “Travel Procedure Before you goTravel_Procedure_Before_You_Go.  This document is saved within the travel procedure folder and hopefully you will find this document as an helpful aid in arranging your travel.

Based on requests received from RO staff, Kim and Ying have created a RO document “Travel Procedure Before you go”.  This document is saved within the travel procedure folder and hopefully you will find this document as an helpful aid in arranging your travel.

MARK YOUR CALENDARS- IACUC CONFERNENCE IN PDX, JUNE 13-14

Please mark your calendars and plan to attend our IACUC Conference in Portland!  OSU is one of the host institutions for this program, along with Oregon Health & Science University (OHSU), Portland VA, and University of Oregon (UO).See following link for more details:  https://s08.123signup.com/event/details/hzdqz

KOMBUCHA FANS- CHECK OUT OUR LATEST NEXT GREAT START UP WINNER!

https://www.bizjournals.com/portland/news/2018/03/01/student-kombucha-startup-wins-35k-at-oregon-state.html

REMINDER- SPRING FORWARD THIS WEEKEND!

Mar 11, 2018 – Daylight Saving Time Starts- 2:00:00 am clocks are turned forward 1 hour.

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ORI JOINS NWABR

ORI would like to announce OSU’s membership with NWABR – the Northwest Association for Biomedical Research.  The announcement is included in their attached newsletter: OSU_NWABR member_2018.  NWABR is a connector, partnering with research leaders to build and sustain trustworthy practices by connecting them to colleagues across the Northwest whose resources and expertise strengthen the community.  NWABR promotes public understanding of research and its ethical conduct. Their members come from academia, industry, health care and voluntary health organizations throughout the Northwest.  They work with and for their members to strengthen public trust in research through education and dialogue.

KNOW YOUR RIGHTS AND RESPONSIBILITIES SESSION – FOR FACULTY AND STAFF

What do you do if Immigration and Customs Enforcement (ICE) comes to your classroom looking for a student? What if you are asked for a list of undocumented students? What are impacted students concerned about?  What resources are available for impacted students? If you are interested in the answers to these and other questions, and want to learn more about supporting undocumented students at OSU, join us for a Know Your Rights & Responsibilities Session for Faculty and Staff with OSU’s Undocumented Student Care and Wellbeing Committee and immigration lawyer Maria Cobarrubias on Thursday, February 22 from 12-1pm OR 2-3pm in the MU Multipurpose Room (MU 13). Coffee & water will be provided. RSVP by Monday, February 19 at http://dce.oregonstate.edu/rights. Walk-in attendance available depending on space availability. Learn more about the presenter here: https://www.cobarrubiaslaw.com/.

REMINDER: SAVE THE DATE FOR OUR SPRING RO ALL STAFF MEETING- 3/9/18

Please be sure to save the date for our first RO All Staff meeting on 2018, taking place on Friday, March 9 from 10:30-11:30am in MU 208. It will be a packed so please arrive early to grab a seat. Note that, in addition to formally welcoming many new faces including our AVPR, Staci Simonich, we will also be joined by HMSC Director Bob Cowen, who will give us an update on activities at the coast. Hope to see you there!

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FAREWELLS

FROM PAT HAWK: I’m very sad to announce that Aedra McCarthy will be leaving us at the end of March due to family health issues. Aedra joined the RO in 2010 and will definitely be missed.  Aedra will be 100% telecommuting starting February 1, but will likely travel back to campus from time to time in February and March. Please let me know if anyone has questions or concerns.

NEW TECHNOLOGY IN A308 CONFERENCE ROOM

Chad has put together a quick step by step guide for the A308 conference room technology. We hope this is easy to follow and assists everyone in being able to enjoy the technology in our conference room. Please let Chad know if you have any questions or if anything is unclear in this document. A308 Conference room technology HOW TO

PLEASE DO NOT BRING YOUR BIKE IN TO KERR

Facilities has asked us to reminder our staff that bicycles are not to be parked inside buildings because of the safety hazards bicycles can present. The indoor areas where bicycles are prohibited include offices, laboratories, corridors, stairways, exit ways and other areas within administrative, academic, research, service and performing arts buildings. Here is a link to the entire policy.

https://fa.oregonstate.edu/publicsafety/campus-bike-policy

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VENTURE DEVELOPMENT FUND (UVDF) – REQUEST FOR PROPOSALS

As part of its UVDF program, the OSU Research Office’s Office of Commercialization and Corporate Development (OCCD) seeks proposals to facilitate the further development and commercialization of OSU applied innovations. More information here: OSUVDF 01.2018 RFP Final

APPOINTMENT OF NEW CHIEF HUMAN RESOURCES OFFICER

Just in case you missed it!

I am pleased to announce that Jennifer Crosby will be joining Oregon State University as our new Chief Human Resources Officer.  Jennifer has worked in the human resources field for 22 years and is a graduate of the University of Oregon with a bachelor’s of arts degree in sociology. She has worked across several industries, including academics, energy, and engineering, natural foods and hospitality.

Currently, Jennifer is the vice president, people services at The Scripps Research Institute, overseeing human resources, the international services office, the postdoctoral affairs office, and the counseling office. Before moving to southern California in 2016, Crosby found her love for academics and science when working at Oregon Health & Science University for more than a decade. At OHSU, she directed human resources, the office of visitors and volunteers, and the office of international affairs for the university’s research and academic mission areas.  She is certified as a senior professional in human resources (SHRM-SCP) by the Society for Human Resource Management and received a mediation certification from Portland State University. Jennifer will start on February 1, working part-time with our division’s leadership team primarily from San Diego. During this initial time frame, Donna Chastain will continue to carry out the day-to-day CHRO duties, consulting with Jennifer as appropriate. From April 2nd through the first week in July, Jennifer will be on the Corvallis campus every other week and then be on campus full time thereafter.

Please join me in welcoming Jennifer to Oregon State University. I want to thank the search committee, led by Susan Capalbo, for the time and care they put into helping select a leader with the qualifications, vision and passion to lead our Office of Human Resources.

Sincerely,

Mike Green, Vice President, Finance and Administration

CONGRATS!

The RO’s very own Staci Simonich has received this year’s HERS CBL (Higher Education Resource Services Clare Boothe Luce) Award for her outstanding accomplishments in STEM. She is one of 12 women participants for 2018 with only 36 awards granted in total. Congratulations on this excellent achievement, Staci! Learn more about it here.

CENTER FOR THE HUMANITIES WINTER LECTURES & EVENTS

Many interesting seminars and events coming up in the Center for the Humanities. Find out more here:CFTH LECTURES

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HAILS!

The Fiscal RO team (Jenn, Kim, & Ying) have two new student employees who will work a combined 20-25 hours a week.  Emily Bestor and Matt McElreath will be providing project support for Kim, Ying and Jenn.  Emily and Matt will sit at the workstation by Kim’s. Emily is a senior undergrad student who will graduate at the end of winter term 2018 with a Bachelor of Science, Business Information Systems, and a Bachelor of Science, Business Management, with a Minor in French.  Emily’s past work experience includes two different Project Management Internships with FormFactor and Daimler Trucks North America.  Emily has worked in the Auxiliaries and Activities Business Center as an Accounting Assistant since 2014 and has spent her summers working as a Sales Associate with Travel Essentials in Ashland, Oregon. Matt is a junior undergrad student who is expected to graduate June 2019 with a Bachelor of Science in Business Information Systems.  Matt’s past work experience includes working at FedEx Ground as an Operations Coordinator and Matt has volunteered as a Media/Community Outreach Coordinator and received multiple awards while employed at FedEx. Please welcome Emily and Matt to RO.

KERR A308 CONFERENCE ROOM

Some updates with regard to our new conference room: To see the calendar – Listed as Kerr A308 Conference Room in the Outlook global directory. To book the conference room – Add Kerr308A@oregonstate.edu to your calendar invite so that if your meeting is adjusted or cancelled, the room reservation will also adjust.

General Guidelines

• If you have a small group (2-3 folks) please try to use your own office
• If your meeting cancels, be sure to release/remove the meeting from the Kerr A308 calendar
• Please be conscientious of booking multiple days in a row for large blocks of time for multiple weeks/months
• VPR will have meeting priority – Please be flexible if you are contacted about the possibility of moving a meeting
• Conclusion of your meeting
  • Straighten up chairs
  • Wipe down table
  • Straighten up and put away convener/polycom on side table
  • Clean off white board – Information will not be saved
  • If you have large amounts of leftover food or containers, please remove
  • Meeting ends at 5pm or after – Lock doors (especially hallway door) and turn off lights. Thank you!

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HOLIDAY PARTY RECAP/ PRIZE WINNERS!

Other winners include Joe: Snowball toss/ Cindy and Ramie for “Pin The Nose On The Reindeer”/ last but certainly not least, Taylor won first prize for his “Ugly Holiday Sweater” (holiday sharks) and second place went to Vickie.  Please share your photos in the comments below if so inclined. Thanks to everyone for your creativity and good cheer!

OSRAA STAFFING UPDATE

Julie Meier has accepted a new position in OSRAA as the Cayuse Administrator.  She will focus on administering Cayuse functionality including supporting the backbone database, managing the flow of proposals, and exploring new functionality and upgrades. Her secondary duties will be to support the fiscal team by depositing payments and support the office with certain administrative functions.  You can still find her in the same spot at the front of B306. Congrats on your new role, Julie!

FIRE INSPECTION RESULTS FOR KERR

You all may have seen the fire marshal sticking his head in your office the other day. He did notice one space heater infraction on our floor which I believe was taken care of. Please take a moment to review the safety checklist below and be particularly aware not to place space heaters under your desk. It may not come as surprise that he noted there were lots of space heaters being used in Kerr…we all know how cold it can get! Stay warm, but stay safe! Fire Saftey Checklist

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HOLIDAY PARTY IS THIS COMING MONDAY!- DON’T FORGET YOUR COOKIES AND UGLY SWEATERS!

Your invited to the 2017 Research Office Holiday Party!
When: Monday December 18th, Noon-2:00pm
Where: Kerr 3rd floor Breezeway
What: Party, Games, Food & Fun
There will be a cookie exchange and ugly sweater contest. So wear your holiday sweaters and bring a dozen cookies
or so to share if you like. Light appetizers and beverages will be provided. Games will begin at 12:30pm and there are prizes for
winning. The sweater and cooking decorating contest voting will end at 1:30 so get there early to get your cookie decorated in time.
Please contact Jessica Thurner-Byers or Adam Church if you have any questions.

OSRAA OFFICE HOURS

OSRAA will be starting an office hours program next week.  You can go to OSRAA’s homepage and see the schedule.  Our website link is here. Although our office hours will be on Tuesdays, we intentionally designed the schedule to have morning and afternoon timeslots. This doesn’t mean that we’re only available for questions during office hours, but we hope it will give an opportunity for someone to drop in or call if they have a question.We’ll also be sharing the information with the Pre-Award Support staff in your respective colleges. Please let Pat Hawk know if you have any questions or feedback.

MARINE RESERVES PROGRAM (RO SCIENTIFIC DIVING) YEAR IN REVIEW

The RO Scientific Diving program provides training specific to marine reserves data collection, and about half the survey divers are from OSU…check out the highlights of their year in the video below!

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TRAVEL PROCEDURES/ DOCUSIGN
Hopefully most of us have had a chance to look over the new travel procedures. If you have any questions do not hesitate to let Kim, Ying, or Jenn know. The documents can be found on the Shared drive S:\travel procedures. In that folder you will find the Pre approval travel request (step one) that will need to be signed by your supervisor and sent to RO.travel@oregonstate.edu. Upon your return you will need to fill out the travel reimbursement that can be found in the orange packet or in shared drive there is an excel file that will calculate amounts for you. Once you return the envelope to the travel box Kim or Ying will send your travel document through DocuSign. Just follow the link in the email to sign. If you are signed up for Direct deposit you will receive an email when the money will be distributed to your account. If you have not already signed up for Docusign, please do so now! Particularly for things requiring signature from the VPR, this is the most efficiently way to do it. Thanks!

GULF DEEP DOWN IN THE GULF OF MEXICO
OSU PhD student (and scientific diver) Alexandra Avila (Heppell Lab) is at sea on a two-week NOAA cruise exploring deep habitats in the Gulf of Mexico. The live ROV feeds are impressive, and can be viewed here: http://oceanexplorer.noaa.gov/okeanos/media/exstream/exstream.html “

RO CELEBRITY SITING

And in more diving news, check out this great piece from the GT featuring cover star, Kevin Buch!

PHOTO OF THE WEEK: JOY DRIVE 2017

TEMPLETON IS BACK- REMINDER TO KEEP IT CLEAN!

There was a Templeton sighting in Business Affairs (1^st Floor) during broad daylight I’m told, so he’s back with a vengeance. Just a friendly reminder, please keep the kitchen areas tidy and don’t leave out any food. Templeton has been known to check out desk areas, so please put away all of your snacks. If you toss any food in your desk bin, please remove into the covered kitchen bin.

OSU WAVE ENERGY IN THE NEWS

Here is a great piece from NPR highlighting the work OSU (including many of you) are involved in on wave energy!

TRAVEL UPDATE: TSA IDENTIFICATION REQUIREMENT

Starting January 22, 2018, all domestic U.S. air travelers will be required to:

2018. a) Show a driver’s license issued by a state that is compliant with the REAL ID Act or has been granted an extension. Note: Oregon has received a temporary extension until October 10, 2018.

OR

1. b) Show an alternative form of acceptable identification such as:  passport, global entry card, U.S. Military ID and more.

Business Affairs has posted the TSA – Real ID information on their travel webpage for further clarification.

CLOSURES OR CURTAINMENT OF OPERATIONS/ HOLIDAY SCHEDULE

If it becomes necessary for the University to close or curtail operations due to inclement weather or hazardous conditions, employees will be notified that they are not to report to work.  Information regarding closures and curtailments are located here:Closures or Curtailment of OperationsAlso, please see the 2018 Holiday Schedule for operations at OSU here: 2018 Holiday Schedule

PHOTO OF THE WEEK- SPECIAL EDITION- HALLOWEEN PARTY RECAP!

JOY DRIVE 2017- CALL FOR PARTICIPANTS!

Each year Childcare and Family Resources leads a Joy Drive to provide student families in need with gifts for the winter holiday season. They invite departments on campus to participate by sponsoring a family. The Research Office has participated in the Joy Drive for the past few years, providing gifts and a grocery store gift card for the family we sponsored. Jillian Coleman has offered to help coordinate the Research Office’s participation in the Joy Drive this year. In the past, we have asked people who are interested in participating to donate to a fund which will then be used to purchase gifts for the families. If you are interested in participating, please let Jillian know by November 7th. Participation involves making a donation in any amount you choose to help purchase the gifts. If you’d like to help with coordinating our participation or shopping, you can do that too. They are also accepting donations of wrapping paper, ribbons, tape, etc. Please feel free to contact Jillian with any questions.

ACCELERATOR IN THE NEWS

Advantage Accelerator earns top-10 ranking among U.S., Canadian incubators
The Oregon State University Advantage Accelerator has earned a top-10 ranking among business incubators in the U.S. and Canada by a leading online network for angel investing. Go Beavs! Read all about it here.

UPCOMING RO EVENTS!

Tuesday, 10/31: Don’t forget to bring a spooky treat, costume or attitude to our Halloween party in the Breezeway from 12-1pm! Prizes for the spookiest!

Thursday, 11/2: Join us in the MU Horizon Room from 2-5pm for our New Faculty Orientation. If you are hosting a speed dating table please drop handouts off with Jane ahead of the event (or bring them with you!).

TRAVEL PROCEDURE CHANGE FOR RO- IMPORTANT!

A Pre Approval Travel Request will be needed to be completed for any in-state and out-of-state travel. The Pre Approval Travel request will be needed for any part of travel for which you are seeking reimbursement. For example, if you are seeking reimbursement for conference registration only and no other additional travel related expenses, please complete the Pre Approval Travel Request prior to attending the conference. This Pre Approval form will serve as an approval from your supervisor to attend an OSU Business related travel activity and your release time from your regular OSU work schedule. We have created Orange RO Travel Envelopes; please feel free to take one of these with you as you embark upon your trip as they contain helpful reference materials. Within this Travel envelope you will find:
• Research Office Travel Envelope sheet that will have our contact information and explains the contents of the envelope
• An envelope for your receipts
• Travel Reference sheets
• Travel Reimbursement Form (feel free to complete by handwriting or typing)
These Travel Envelopes can be picked up from hanging travel boxes from the side of Ying’s desk in Kerr 322 or from Kerr 306 by the in & out going mail.

Upon return from your travel please make sure within 30 days (this allows for processing time to meet the OSU 60 day requirement) to submit your reimbursement form and receipts back to our Travel inbox which is hanging from the side of Ying’s desk in Kerr 322. You and your supervisor will then receive a DocuSign approval request to authorize your travel reimbursement.  In addition to an email that Jenn circulated on 10/19, you can also find these documents under the shared drive: \Travel procedures. If you have additional questions please let Kim, Ying, or Jenn know.

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