Category: Microsoft Powerpoint

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Microsoft Powerpoint Tips and Tutorials

Printing 4-up in Powerpoint

 

Today I’m going to show you how to print a Powerpoint template 4-up on an 8.5×11 page. I have a sample postcard that is a quarter size (5.5″x4.25″) front and back for mailing.

  • Once your design is complete, go to File>Print
  • Choose “Full Page Slides” under Print Layout, making sure “Scale to Fit Paper” and “High Quality” are checked.
  • Next, you’re going to trick the program. We want to print 4 fronts on one side, and 4 backs on the other. So in the “Slides” box, type: 1,1,1,1,2,2,2,2. This will print 4 of page 1, and 4 of page 2.
  • Select Printer Properties. Your print dialog box might look different from what is shown, but hopefully it will have a lot of the same options.
  • Under “Layout”, select “4 Pages per Sheet”. Leave the Page order as is, since it will be 4 of the same page.
  • Then under “2 sided” select “Short Edge Bind (Open Top/Left)” since this is in the Landscape view. If “Landscape” isn’t selected, choose it now.
  • Double-check that it is set to 4 Pages per Sheet, 2 Sided and say “Ok”. The view will still show a single page, but it will print 4-up on yours.
  • If you need to print multiple pages, change the number next to “Copies” at the top (ex. if you need 100 postcards, type 25 copies)

 

NOTE: There will be a white margin around the edge. This is common since printers aren’t able to print all the way to the edge, so you can choose to trim off that extra white, or allow for the extra buffer.

 

 

Showing the front and back

 

Thank you, and good luck.

Categories
Microsoft Powerpoint Microsoft Word Tips and Tutorials

Theme Colors for Microsoft Office

 

Many of our Microsoft templates include the Oregon State color palette, but there are other ways to import the colors if you’re starting without one. This video shows how to insert the colors yourself.

Microsoft Office programs like Word and Powerpoint give you the option of choosing custom color palettes. Most of Oregon State’s templates have our color palette saved automatically, but there are a couple different ways to add the colors if you’re starting without one.
The first way is to download the .xml file from our downloads and save it in a specific folder on your computer. That location is shown in the readme, and is different for Macs and PCs.
The second way is to add the colors yourself. In Microsoft Powerpoint, Go to View> Slide master and on the color drop-down, select ‘Customize Colors’. I usually like to leave the first two as black and white, and change the rest to 10 of the University’s 19 colors. Click one of the colors and select ‘More Colors’ and the Custom Tab lets you add the RGB formula of any color.
From the Universy Brand website, you can find the formulas for any of our colors. Select OK, and when you’re done selecting your colors, you can name it and Save.
From Microsoft Word, go to the Design tab to find the Colors drop down, where you can select and customize your theme colors.
Thank you, and good luck.
Categories
Microsoft Powerpoint Tips and Tutorials

Designing with Powerpoint

In this training session, you will learn how to create branded print materials using PowerPoint. We will demonstrate by building a brochure with step by step instructions.

Creating professional, attractive communication pieces is important to conveying information about the important work that is being done. Publisher is a software program that is accessible to many and more intuitive than Adobe InDesign, but it also has its drawbacks. As part of the new OSU brand rollout, University Marketing began developing templates in InDesign and PowerPoint. This session is an opportunity see a demonstration on how to use the design tools in PowerPoint to create branded communication and marketing pieces for your programs. It is also an opportunity to learn more about brand elements such as photo style, use of logos, headline and sub-head font choices, and more. Learners should be inspired to look at PowerPoint as an approachable design tool.

Also attached is a downloadable PDF with how-to instructions, to revisit some of the information mentioned in the video in a simpler format: Templates – How To.pdf

Categories
Adobe InDesign Fonts Microsoft Powerpoint Microsoft Word Tips and Tutorials

Full-Height Numerals for Rufina Stencil

Rufina Stencil is one of Oregon State University’s brand fonts, and defaults to using hanging numerals, as seen in the top example.

However, our brand calls for using full-height numerals, as seen in the lower example.
To change the figures in InDesign, there are a few different options. First is to select the number you want to change one-by-one, and select the full-height numeral that appears next to it.

This can also be done one-by-one by going to Window > “Type and Tables” > Glyphs, and double-clicking the correct version.

The easiest for us that takes care of all the numbers at once is to create a paragraph style. Go to Window > Styles > Paragraph Styles and create a new paragraph style. Double-click and in the ‘OpenType Features’ tab, next to Figure Style, change to Proportional Oldstyle. Now all numbers in that paragraph style for this document will stay full-height.

Microsoft Word also allows you to change numeral height. Select the text and on the advanced Font Options, open the Font dialog box. Go to the advanced tab and next to number forms, select Old-Style.

Unfortunately Microsoft Powerpoint doesn’t allow for changing numbers to full height, so we advise if numbers are being shown prominently to use either Stratum or Kievit Office instead.

Thank you and good luck.

Categories
Microsoft Powerpoint Tips and Tutorials

Changing Photos from the Slide Master

 

To change a photo that’s locked on the Slide Master, first go to View> Slide Master, and you’ll see all the layout options available to you. These aren’t being seen in the final presentation, but they are the starting place that your presentation bases it’s design on.

To change the image, select the picture and go to Format Picture>Change Picture. Locate the photo you’d like to use, and click Replace.

Because the photo you choose might not be the same dimensions as a Powerpoint slide, you may need to change the size of the photo to make it full screen.

From Format Picture, click crop, and hover over the edges to get your cursor to change to a black T or L.

Expand this to the size of the slide, and then enlarge the photo to fit within. Move around the photo to make sure nothing vital gets cut off, or to leave room for the text to be readable. Click off of the photo to apply the changes.

When you’re done, go to Slide Master>Exit Master view to return to your presentation. If your changes haven’t been updated, you may need to use the drop down for Layout and choose the slide with your new image.

Thank you and good luck.

Categories
Microsoft Powerpoint Tips and Tutorials

Powerpoint Layouts

 

One of the most common things we get asked about is Powerpoint Templates.

Many think their only option is to use the slide they see as the title, and the default title slide shows a whale in this arrangement. If you go to the layout drop-down, you can see there are many title slides to choose from. We have a couple different images to work with as placeholder, or if you’d like to use your own photo you can edit it from the Slide Master.

The same applies to the interior slides, so you can choose a different layout, color variation, or if you’d like to have just a blank slide. Thank you and good luck.