Group on board – Enterprise Computing Services – Middleware Integration Systems Team (MIST) 

As of July 7th, the Enterprise Computing Services MIST group has been on boarded. They are working through workflows, changes, etc.

What this means?

• Assign tickets or tasks to that group

The Middleware Integration Team is the a big reason our cloud applications function. They integrate data from Banner to various applications.

Change Classification turned on

The “Change” classification in the IT application has been enabled. This will primarily impact the back end Infrastructure groups at this point.

IAM / ONID Support group name change

The groups for Identity and Access Management and ONID Support have been collapsed into a single group.

Group name = Identity and Access Management (IAM), ONID Support

Certificate Support

A group for Certificate Support has been added. Items like – code signing certificates, InCommon Certificate requests, etc.

All

Kirsten and I made some changes to the Ticket type and Form names. This is to make the process of selecting a Form easier.

Details on the changes are below.

• Inactivated (ticket type and form)
  • Ticket type and form “Computer Build/Rebuild (personal device” inactive
  • Ticket type and form “Malware response (personal device)” inactive
• Renamed (ticket type and form)
  • “Device support (pc, phone, tablet, etc.)” –>”Personal Device Support”;
  • “Computer Build/Rebuild (OSU device)” –>”CN Build/Rebuild”;
  • “Campus Labs Support” –>”Campus Labs”
  • “Device recommendation/purchase” -> “CN Recommendation/Purchase”; limited form and type to only those groups that need it
  • “Malware response (OSU device)” -> “CN Malware Response”
  • “Printer support” -> “CN Printer Support”
  • “Surplus” -> “CN Surplus”
• Created new type: “CN Device Support”

The new form names and types going forward are:

• CN Build/Rebuild
• Campus Labs
• CN Recommendation/Purchase
• CN Malware response
• CN Printer Support
• CN Device support
• Personal Device Support

If you have any feedback, please let Kirsten Petersen and Lucas Friedrichsen know.

What

Referral Tool will be unavailable on Friday June 30^th, from 5:15-5:45pm.

The older Referral Tool 1, https://tool.is.oregonstate.edu/reftool, is being turned off.

Referral Tool 2, https://tools.is.oregonstate.edu/reftool2, will continue to work. That URL will also be redirected.

After the change, the newer version will be located at – https://tools.is.oregonstate.edu/reftool

Backend, there is also a Cyder entry change to facilitate moving to a new VM.

When

Friday June 30^th, 5:15-5:45pm.

Why?

Reduce the number of tools in use and consolidate the tools onto a newer production VM.

Support contact

If you have any problems accessing RefTool2, please e-mail osu.td.support@oregonstate.edu

The Enterprise Computing Services – Operations group handles Banner access requests.  ECS is now part of TeamDynamix and tasks/tickets can be escalated to them.

Escalations about Banner access and account issues were previously handled by sending an email to isbanacc@oregonstate.edu. That email address no longer works for escalations.

To escalate a Banner account/access issue:

1. Create the initial ticket and assign it to Service Desk.
2. Create a task from the ticket with pertinent details.
   1. Assign task responsibility to Enterprise Comp Svcs – Ops.
3. Set the initial ticket to Escalated – Internal, and the Goes Off Hold date for 3 days out.

Please note that this change is specifically for access/account issues; other Banner issues are still escalated by emailing ACT_Support@lists.oregonstate.edu.

The infosheet about the Banner service has been updated to reflect that change.

https://oregonstate.teamdynamix.com/TDClient/KB/ArticleDet?ID=27239

A status was added today to the “IT” application called “Closed as junk” to facilitate closing tickets faster that are SPAM.

Documentation about methods to close those tickets, including a bulk method is here:

https://oregonstate.teamdynamix.com/TDClient/KB/ArticleDet?ID=32503