REMINDER: MANDATORY TRAINING

Oregon State University is launching a series of online training modules for faculty and staff.  These trainings address the University’s commitment to ensure a healthy, supportive and safe environment for all faculty, staff and students. The trainings are now available for you to begin via the University’s new learning management system (LMS) – BRIDGE.  The training modules include:  ethics, mandatory reporting of child abuse, protected leave and information security.  Later this spring, additional required trainings modules related to prevention of sexual harassment and misconduct, other forms of prohibited discrimination, and the Americans with Disabilities Act will be launched as the modules for these topics are finalized.

Getting Started:

• Click here to access the critical trainings online.  You will use your OSU credentials to login.
• Upon logging into the Oregon State BRIDGE (LMS), you should see a list of required trainings listed. Click on course title(s) to begin.
• You may take the modules in any order.
• If you are unable to complete a training module in one session, the system will save your progress and allow you to scroll through the course to resume upon your next login.
• Please complete the required online training modules within 60 days.

OSU SPINOUTS ‘CLEAN UP’ AT WILLAMETTE ANGEL CONFERENCE

Two clean technology companies affiliated with Oregon State University were among the top finalists at the 2018 Willamette Angel Conference (WAC). Both companies are graduates of the OSU Advantage Accelerator program. “It was great to see two of our graduates gain additional funding as they start to ramp,” said Karl Mundorff, Director of the Accelerator. The Accelerator assists local startup companies in all stages of their growth and supports the regional innovation and entrepreneurship ecosystem. Bend-based Onboard Dynamics received a $100,000 investment. The company offers a low-cost system for natural gas compression for commercial fleet operators. Corvallis-based eChemion received a $75,000 investment. The company provides technology that dramatically enhances the lifespan of grid energy storage batteries. Corvallis-based Wisedoc, also an Accelerator client company, won the Speed Pitch competition. Wisedoc received a $2,500 prize for winning the competition. The company is developing software to help researchers quickly and easily format journal articles for submission. The 2018 Conference raised $495,000 from local angel investors and including Willamette Valley Capital Investors. The WAC also utilizes student interns from Oregon State University to perform due diligence work. This year’s interns included five from OSU: Shanmukh Prasad Challa, Brianna Renee Falsetto, Scott Laughin, Chiara Marzi, and Brett Wilkerson. “We are very proud to partner with the Willamette Angel Conference in providing our student interns a great experiential opportunity to develop their analytical skills and be a true member of the diligence teams,” said Mundorff. See photo of the week below!

REMINDER: RO All staff meeting next Wed, 5/30, 10am in MU 104 Journey Room

PHOTO OF THE WEEK

REMINDER- PLEASE COMPLETE OSU FACULTY & STAFF CLIMATE SURVEY

On May 7 you were invited to participate in the 2018 Faculty and Staff Climate Survey. To those of you that have already submitted your responses, thank you very much and my apologies for this repeat email. The survey does not contain identifying information, so we don’t have a means to screen out those that have already responded. If you already submitted, no need to read further. If you have not yet taken the survey, you may click the link or copy and paste the following into your browser:
http://oregonstate.qualtrics.com/jfe/form/SV_3HH9O1J5Cp3hxYh

This survey is an important part of our commitment to diversity and inclusion and is integral to our efforts to create a welcoming environment at Oregon State University. Started in 2014, this biennial survey is the comprehensive source for widely gauging the opinions of employees and broadly measuring various aspects of the work environment. The survey is one part of OSU’s broader efforts to foster a welcoming, inclusive campus climate. The survey will remain open until June 6, 2018 and results will be analyzed over summer term by the Office of Institutional Diversity (OID). The survey takes approximately 15 minutes to complete. The OID is administering this survey and securely storing responses.  In an effort to hear from as many people as possible, we will be offering a $25 incentive to 50 randomly selected participants for this survey. The information you enter for the incentive will not be linked to your responses to the Campus Climate Survey so that your responses will remain anonymous. Please complete the survey by June 6, 2018. Questions about the survey can be directed to OID at diversity@oregonstate.edu or 541-737-1063.

GET A FREE PROFESSIONAL HEAD SHOT ON JUNE 20

Between 9am-1pm on Wednesday, June 20, our OSU photographer Hannah will be on site in the A312 Breezeway to update headshots for our website and for professional use. We highly encourage you to take this opportunity but understand if you would not like your photo on the web. Please take a moment to fill out this doodle poll to RSVP for a time slot if you would like, but drop ins will be accommodated as well. Do consider participating!

TAYLOR’S AMAZING ALASKA TRIP

The United States Geological Survey – Alaskan Science Center has been monitoring the recolonization efforts of sea otters in south east Alaska since 2002 when they first started to appear in the area after reaching virtual extinction. The RO’s very own Diving and Saftey maverick, Taylor Eaton, was invited to join them in this effort because Oregon State University and USGS have a well-established collaborative research partnership and they needed additional personal for this field project. The focus of this ongoing long term ecological monitoring project is to study sea otter effects on shallow benthic communities in Glacier Bay National Park. Taylor’s task was to provide ship operation support and to conduct subtidal benthic monitoring surveys using SCUBA to assess the invertebrate and algal community structure in Glacier Bay and what effects increasing sea otter population might have on those communities. Check out the photo of the week for a visual!

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NSF AUDIT UPDATE

The National Science Foundation (NSF) Office of the Inspector General has notified Oregon State University that it will be performing an incurred cost audit of awards issued to OSU and filed during the audit period beginning March 1, 2015 through February 28, 2018. It is important to note that audits of this nature routinely are performed at major research institutions around the country, including our peer land grant universities. OSRAA is teaming with Business Affairs and Audit Services on this. If you receive questions or have any of your own, please direct them to Pat Hawk.

TEDx PORTLAND SPEECH BY OSU CENTER FOR THE HUMANITIES DIRECTOR

OSU Historian and Center for the Humanities Director, Chris  Nichols gave a stellar speech on the critical importance of historical knowledge to a sold-out crowd of more than 3,000 people in Portland’s Keller Auditorium on April 21. Check out more about the event here and see Chris’ speech in full by clicking through to the links on KGW. GO BEAVS!

PHISHING INCREASE- DON’T BITE THE HOOK!

As you may have seen in the campus alert sent last night, as well as in your mailbox each morning, spam emails are on the increase. Please note the best way to report phishing emails is by following the steps here: http://oregonstate.edu/helpdocs/protect-your-computer/spam/reporting

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A MESSAGE FROM CINDY

A brief note to relay information on the status of the federal FY18 budget. APLU President Peter McPherson has sent along a summary of the gains for science in the pending legislation (click here). This is great news for our campus community and for the nation. Thanks to all who communicated your support of science and scientists in the U.S. Bravo! I will continue to monitor the status of the budget talks and communicate progress on the hill, but anticipate no shut-down this week.

NEWS FROM OSRAA

THREE PIECES OF NEWS TO SHARE: It’s been a three-year journey, but we have “gone live” with a Banner process that will automatically load approved proposal data from Cayuse to Banner!

What this means is that we will stop manually entering each proposal.  We will also have to rely upon accuracy in all of our proposal data fields and we will have to ensure that our Sponsor Names match with Banner.  For example, we will have to start using “National Science Foundation” instead of the Directorate names, and we will have to use “USDA Forest Service” instead of “Rocky Mountain Research Station.” Mark will be receiving “exception reports” on items that don’t automatically load so that we can continue to “de-bug” this process.  But this is a huge step!

Second, Chad Cropley has let me know that some of OSRAA’s monitors may not work with Banner 9.  This means we will likely have to replace some of our older monitors.  He will be performing an inventory of which ones need to be replaced.  I would like to get all of these replaced before the end of June.  Stay tuned for more information on this.

Last, but not least, please plan for a “hallway celebration” on March 29 to both Aedra and Branita!  I haven’t figured out whether it’s a morning or afternoon event, but I’ll also be announcing this at today’s OSRAA Outreach and Education meeting.

OSU SAFETY EMPHASIS EXPANDING

FROM PROVOST FESER: Fortunately, at Oregon State University we have not experienced the kinds of acts of violence that have occurred at other universities and schools around the country. Yet, we need to remain vigilant in ensuring the safety of the university community through security measures, policing practices, and our collective awareness and reporting. OSU’s Department of Public Safety leads our university wide safety and security effort. This work is in partnership with state and local law enforcement and public safety agencies throughout Oregon, including the Oregon State Police, the Corvallis police and fire departments, the Benton County Sheriff’s Office in Corvallis, the Bend police and fire departments, and many other agencies statewide. Read more about OSU’s safety plans Safety Update March 2018, and please try to attend our RO All Staff on April 12 at 10:30am in MU 104 where Suzanne Tannenbaum will discuss safety for the RO in more depth.

HAILS! OSRAA

We are pleased to announce that Jessica Dickason has accepted a Grant Accountant (Accountant 2) position within OSRRA’s Cash and Financial Management unit, and that she will be assigned to CFM’s Team U.  Jessica has been with OSU for about six years, most recently in Payroll, and has previously worked in two business centers.   She will start on March 12, and we are very excited to welcome her to the RO, OSRAA, and CFM teams!!!

TRAVEL PROCEDURES- BEFORE YOU GO

Based on requests received from RO staff, Kim and Ying have created a RO document “Travel Procedure Before you goTravel_Procedure_Before_You_Go.  This document is saved within the travel procedure folder and hopefully you will find this document as an helpful aid in arranging your travel.

Based on requests received from RO staff, Kim and Ying have created a RO document “Travel Procedure Before you go”.  This document is saved within the travel procedure folder and hopefully you will find this document as an helpful aid in arranging your travel.

MARK YOUR CALENDARS- IACUC CONFERNENCE IN PDX, JUNE 13-14

Please mark your calendars and plan to attend our IACUC Conference in Portland!  OSU is one of the host institutions for this program, along with Oregon Health & Science University (OHSU), Portland VA, and University of Oregon (UO).See following link for more details:  https://s08.123signup.com/event/details/hzdqz

KOMBUCHA FANS- CHECK OUT OUR LATEST NEXT GREAT START UP WINNER!

https://www.bizjournals.com/portland/news/2018/03/01/student-kombucha-startup-wins-35k-at-oregon-state.html

REMINDER- SPRING FORWARD THIS WEEKEND!

Mar 11, 2018 – Daylight Saving Time Starts- 2:00:00 am clocks are turned forward 1 hour.

PHOTO OF THE WEEK

ORI JOINS NWABR

ORI would like to announce OSU’s membership with NWABR – the Northwest Association for Biomedical Research.  The announcement is included in their attached newsletter: OSU_NWABR member_2018.  NWABR is a connector, partnering with research leaders to build and sustain trustworthy practices by connecting them to colleagues across the Northwest whose resources and expertise strengthen the community.  NWABR promotes public understanding of research and its ethical conduct. Their members come from academia, industry, health care and voluntary health organizations throughout the Northwest.  They work with and for their members to strengthen public trust in research through education and dialogue.

KNOW YOUR RIGHTS AND RESPONSIBILITIES SESSION – FOR FACULTY AND STAFF

What do you do if Immigration and Customs Enforcement (ICE) comes to your classroom looking for a student? What if you are asked for a list of undocumented students? What are impacted students concerned about?  What resources are available for impacted students? If you are interested in the answers to these and other questions, and want to learn more about supporting undocumented students at OSU, join us for a Know Your Rights & Responsibilities Session for Faculty and Staff with OSU’s Undocumented Student Care and Wellbeing Committee and immigration lawyer Maria Cobarrubias on Thursday, February 22 from 12-1pm OR 2-3pm in the MU Multipurpose Room (MU 13). Coffee & water will be provided. RSVP by Monday, February 19 at http://dce.oregonstate.edu/rights. Walk-in attendance available depending on space availability. Learn more about the presenter here: https://www.cobarrubiaslaw.com/.

REMINDER: SAVE THE DATE FOR OUR SPRING RO ALL STAFF MEETING- 3/9/18

Please be sure to save the date for our first RO All Staff meeting on 2018, taking place on Friday, March 9 from 10:30-11:30am in MU 208. It will be a packed so please arrive early to grab a seat. Note that, in addition to formally welcoming many new faces including our AVPR, Staci Simonich, we will also be joined by HMSC Director Bob Cowen, who will give us an update on activities at the coast. Hope to see you there!

PHOTO OF THE WEEK!

FAREWELLS

FROM PAT HAWK: I’m very sad to announce that Aedra McCarthy will be leaving us at the end of March due to family health issues. Aedra joined the RO in 2010 and will definitely be missed.  Aedra will be 100% telecommuting starting February 1, but will likely travel back to campus from time to time in February and March. Please let me know if anyone has questions or concerns.

NEW TECHNOLOGY IN A308 CONFERENCE ROOM

Chad has put together a quick step by step guide for the A308 conference room technology. We hope this is easy to follow and assists everyone in being able to enjoy the technology in our conference room. Please let Chad know if you have any questions or if anything is unclear in this document. A308 Conference room technology HOW TO

PLEASE DO NOT BRING YOUR BIKE IN TO KERR

Facilities has asked us to reminder our staff that bicycles are not to be parked inside buildings because of the safety hazards bicycles can present. The indoor areas where bicycles are prohibited include offices, laboratories, corridors, stairways, exit ways and other areas within administrative, academic, research, service and performing arts buildings. Here is a link to the entire policy.

https://fa.oregonstate.edu/publicsafety/campus-bike-policy

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VENTURE DEVELOPMENT FUND (UVDF) – REQUEST FOR PROPOSALS

As part of its UVDF program, the OSU Research Office’s Office of Commercialization and Corporate Development (OCCD) seeks proposals to facilitate the further development and commercialization of OSU applied innovations. More information here: OSUVDF 01.2018 RFP Final

APPOINTMENT OF NEW CHIEF HUMAN RESOURCES OFFICER

Just in case you missed it!

I am pleased to announce that Jennifer Crosby will be joining Oregon State University as our new Chief Human Resources Officer.  Jennifer has worked in the human resources field for 22 years and is a graduate of the University of Oregon with a bachelor’s of arts degree in sociology. She has worked across several industries, including academics, energy, and engineering, natural foods and hospitality.

Currently, Jennifer is the vice president, people services at The Scripps Research Institute, overseeing human resources, the international services office, the postdoctoral affairs office, and the counseling office. Before moving to southern California in 2016, Crosby found her love for academics and science when working at Oregon Health & Science University for more than a decade. At OHSU, she directed human resources, the office of visitors and volunteers, and the office of international affairs for the university’s research and academic mission areas.  She is certified as a senior professional in human resources (SHRM-SCP) by the Society for Human Resource Management and received a mediation certification from Portland State University. Jennifer will start on February 1, working part-time with our division’s leadership team primarily from San Diego. During this initial time frame, Donna Chastain will continue to carry out the day-to-day CHRO duties, consulting with Jennifer as appropriate. From April 2nd through the first week in July, Jennifer will be on the Corvallis campus every other week and then be on campus full time thereafter.

Please join me in welcoming Jennifer to Oregon State University. I want to thank the search committee, led by Susan Capalbo, for the time and care they put into helping select a leader with the qualifications, vision and passion to lead our Office of Human Resources.

Sincerely,

Mike Green, Vice President, Finance and Administration

CONGRATS!

The RO’s very own Staci Simonich has received this year’s HERS CBL (Higher Education Resource Services Clare Boothe Luce) Award for her outstanding accomplishments in STEM. She is one of 12 women participants for 2018 with only 36 awards granted in total. Congratulations on this excellent achievement, Staci! Learn more about it here.

CENTER FOR THE HUMANITIES WINTER LECTURES & EVENTS

Many interesting seminars and events coming up in the Center for the Humanities. Find out more here:CFTH LECTURES

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HAILS!

The Fiscal RO team (Jenn, Kim, & Ying) have two new student employees who will work a combined 20-25 hours a week.  Emily Bestor and Matt McElreath will be providing project support for Kim, Ying and Jenn.  Emily and Matt will sit at the workstation by Kim’s. Emily is a senior undergrad student who will graduate at the end of winter term 2018 with a Bachelor of Science, Business Information Systems, and a Bachelor of Science, Business Management, with a Minor in French.  Emily’s past work experience includes two different Project Management Internships with FormFactor and Daimler Trucks North America.  Emily has worked in the Auxiliaries and Activities Business Center as an Accounting Assistant since 2014 and has spent her summers working as a Sales Associate with Travel Essentials in Ashland, Oregon. Matt is a junior undergrad student who is expected to graduate June 2019 with a Bachelor of Science in Business Information Systems.  Matt’s past work experience includes working at FedEx Ground as an Operations Coordinator and Matt has volunteered as a Media/Community Outreach Coordinator and received multiple awards while employed at FedEx. Please welcome Emily and Matt to RO.

KERR A308 CONFERENCE ROOM

Some updates with regard to our new conference room: To see the calendar – Listed as Kerr A308 Conference Room in the Outlook global directory. To book the conference room – Add Kerr308A@oregonstate.edu to your calendar invite so that if your meeting is adjusted or cancelled, the room reservation will also adjust.

General Guidelines

• If you have a small group (2-3 folks) please try to use your own office
• If your meeting cancels, be sure to release/remove the meeting from the Kerr A308 calendar
• Please be conscientious of booking multiple days in a row for large blocks of time for multiple weeks/months
• VPR will have meeting priority – Please be flexible if you are contacted about the possibility of moving a meeting
• Conclusion of your meeting
  • Straighten up chairs
  • Wipe down table
  • Straighten up and put away convener/polycom on side table
  • Clean off white board – Information will not be saved
  • If you have large amounts of leftover food or containers, please remove
  • Meeting ends at 5pm or after – Lock doors (especially hallway door) and turn off lights. Thank you!

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HOLIDAY PARTY RECAP/ PRIZE WINNERS!

Other winners include Joe: Snowball toss/ Cindy and Ramie for “Pin The Nose On The Reindeer”/ last but certainly not least, Taylor won first prize for his “Ugly Holiday Sweater” (holiday sharks) and second place went to Vickie.  Please share your photos in the comments below if so inclined. Thanks to everyone for your creativity and good cheer!

OSRAA STAFFING UPDATE

Julie Meier has accepted a new position in OSRAA as the Cayuse Administrator.  She will focus on administering Cayuse functionality including supporting the backbone database, managing the flow of proposals, and exploring new functionality and upgrades. Her secondary duties will be to support the fiscal team by depositing payments and support the office with certain administrative functions.  You can still find her in the same spot at the front of B306. Congrats on your new role, Julie!

FIRE INSPECTION RESULTS FOR KERR

You all may have seen the fire marshal sticking his head in your office the other day. He did notice one space heater infraction on our floor which I believe was taken care of. Please take a moment to review the safety checklist below and be particularly aware not to place space heaters under your desk. It may not come as surprise that he noted there were lots of space heaters being used in Kerr…we all know how cold it can get! Stay warm, but stay safe! Fire Saftey Checklist

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