Category Archives: Finding Aids

New Collection Descriptions for the Month!

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book-2571.jpgThe following 6 finding aids for OSU Archives collections have been completed or updated in December 2008. They have been loaded to the NWDA finding aids database and have a PDF on the OSU Archives’ website and a catalog record in the OSU Libraries’ catalog, Summit, and Worldcat. Two of these are for collections acquired in 2008; two are for collections for which there was previously no information available online.

Alumni Association Motion Picture Films and Videotapes, 1942-1988

This collection of 25 films and 8 videotapes includes promotional films; recordings of special events, such as commencement and OSU centennial activities; films of football games; footage honoring Oregon State alumni; and videotapes of alumni award presentations. Of special note are a 1958 production This is Oregon State; a film of the homecoming banquet for the 1942 Rose Bowl team; and a film about the 1964 football season leading to OSU playing in the 1965 Rose Bowl. This finding aid includes a detailed list of the collection contents.

Berg, Helen M. and Alan B., Papers, 1914-2007

The Berg Papers were received by the Archives in early 2008 and document their professional and civic activities at OSU and in the City of Corvallis. Helen and Alan Berg earned degrees at Oregon State and were faculty. They both served on the Corvallis City Council and as Mayor of Corvallis (Alan in 1979-1986 and Helen in 1995-2006). This is a preliminary collection-level description with a link to a preliminary container list.

Journalism Department Photographs, 1930-1984 (P 208)

These photographs (105 total) consist of images created or acquired by the Journalism Department staff for use in publications and displays as well as photographs taken by students for class projects. Subjects include student activities, campus buildings, and Oregon scenic views. This finding aid includes a detailed list of the photographs.

Oregon Native American Language Sound Recordings, 1962-1964 (OH 12)

These recordings (57 audiotapes) were made by Joe E. Pierce (a faculty member at Portland State) as part of his study of Native American languages in Oregon. They include interviews with members of the Coquille and Siletz tribes. This collection is a component of the Oregon Multicultural Archives.

Pass Creek Motion Picture Film Collection, 1968-1993 (FV P 273)

This collection consists of the Pass Creek film, produced in 1968 to document the impact of clearcut logging on the small tributary streams of Oregon’s North Umpqua Basin, and records documenting the production and distribution of the film. The film and related documentation were transferred to the Archives by Jim Hall of the OSU Department of Fisheries and Wildlife in 2008. The film is available online as a streaming media file — http://oregonstate.edu/media/zgqpn — and is part of the Umpqua Basin Explorer.

Struve, Marcus, Photographs, 1907-1908 (P 110)

This small photograph collection (4 images) includes images of Struve (a 1908 OAC graduate in pharmacy) with OAC Mandolin Club and Orchestra and other pharmacy students. One of the photographs is available in the Best of the Archives digital collection: http://digitalcollections.library.oregonstate.edu/u?/archives,1072

We now have 356 finding aids in NWDA.

New Collection Descriptions for the Month!

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The following 7 finding aids were prepared during November 2008 and loaded to NWDA (with PDFs on our website). All have MARC catalog records in the OSU Libraries catalog, Summit, and Worldcat – or will have them very shortly.

Curriculum Coordination Records, 1924-1981 (RG 029)

Facilities Services Records, 1888-2003 (RG 193)

Hesperian Lyceum Society Records, 1891-1893 (RG 065)

Journalism Department Records, 1918-1988 (RG 091)

McAlister, Harvey L., Collection, 1805-1950

Peiffer, Kareen, Laboratory Notes, 1930-1931

Schultz, Clark Edwards, Papers, 1900-1982

Other notes: 5 are new finding aids and 2 are updates of existing finding aids (Curriculum Coordination Records and Journalism Department Records), 3 are final collection-level finding aids, 3 are full finding aids with a folder-level inventory, 1 is a preliminary collection-level finding aid, 1 is for a collection received in 2007 (Peiffer) and one is for a collection received in 2008 (Schultz), 2 are for collections for which we previously had no information available online, other than a title (Hesperian Lyceum Society and McAlister). 1 of the new finding aids is for the Facilities Services Records (RG 193), which is one of our largest collections.

We now have 350 finding aids in NWDA.

New Collection Descriptions for the Month!

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The following 12 finding aids were prepared during Oct 2008 and loaded to NWDA (with PDFs on our website). All have MARC catalog records in the OSU Libraries catalog, Summit, and Worldcat – or will have them very shortly.

Agricultural Research Foundation Records, 1936-2007

Anderson, Roberta Frasier, Papers, 1959-1974

Athenian Literary Society Records, 1892-1895

Chemistry Department Records, 1937-1997 (RG 098)

Cutler, Melvin, Papers, 1951-1958

Dean of Women’s Office Photographs, 1941-1916 (P 097)

Education, School of, Photographs, 1962-1967 (P 108)

Finance and Administration Videotapes, 1997 (FV P 247)

Human Resources Videotapes, 1992 (FV P 223)

Rice, Charles M., Papers, 1977

Rice Family Photograph Album, 1935-1947 (P 272)

University Archives Videotapes (FV P 169)

Other notes: 10 are new finding aids and 2 are updates of existing finding aids (Chemistry Department Records and Human Resources Videotapes), 11 are collection-level finding aids and one (Chemistry Department Records) is a full finding aid with a folder-level inventory, and 5 are for collections for which we previously had no information available online other than a title (Rice Papers; P 097; P 108; P272; RG 061).

We now have 343 finding aids in NWDA.

August Finding Aids

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students-studying.JPGThe following 8 finding aids were completed (or updated) during August 2008 and loaded to NWDA (with PDFs on the OSU Archives website).

All have MARC catalog records in the OSU Libraries catalog, Summit, and Worldcat:

Army Specialized Training Corps Records, 1943-1946 (RG 059)

Association of Latin American Students Records, 1994-1999

Gellatly, Robert H., Photograph Collection, circa 1891-1899 (P 074)

Industrial Arts Department Motion Picture Film, 1944 (FV P 189)

KBVR Videotapes, 1979-1980 (FV P 170)

McIlvenna, Don E., Papers, 1970-1978

United States Department of Agricultural Aerial Photographs of Linn, Benton, and Lincoln Counties, Oregon, 1972-1994 (P 267) [full]

Visual Instruction Department Lantern Slides, circa 1900-1940 (P 217) [full]

Other notes: most (7) are new finding aids, most (6) are collection-level finding aids, 3 are for collections for which we previously had no information available online, other than a title (RG 059, P 074, and P 267).

Enjoy!

Finding Aid Additions: July 2008

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We’re starting a new feature on our blog, designed to let you know when we add to our existing online resources and descriptions of our collections. Additionally, and as a means of providing some background information, we thought we’d share a bit about or arrangement and description process.

In our effort to get as many collections described and online, we create collection level descriptions for most collections. What is a collection level description? It means that you’re not likely to find a detailed inventory; it’s more in line with the levels of arrangement and description suggested by Greene and Meissner in their “More Product, Less Process” article. This means that you’ll find a note following many of the titles in this list that tells you whether the finding aid is a preliminary guide or in its final form.

For example, in this round:

  • most (11) are collection-level finding aids
  • 2 are full finding aids (RG 062 and P 259)
  • 5 are for collections received in 2007 (Bartholomew, King, Packard, Williams, and RG 235)
  • one is for a collection received in 2006 (P 259)
  • most (11) are new finding aids
  • 2 are updates of existing finding aids (FV P 069 and FV P 182)
  • 5 are for collections for which we previously had no information available online, other than a title (RG 062, P 053; P 090, P 146, and Gilkey)

In the list that follows, you’ll also notice that we give you a link to both the NWDA guide and the locally hosted PDF—you choose your view, both are the same!

Finally, when we create a new finding aid, we load the file to the Northwest Digital Archives, provide a locally hosted PDF on our site, and produce MARC catalog records that are accessible through the OSU Libraries catalog, Summit, and Worldcat.

For July, the following 13 finding aids were completed:

Bartholomew, Frank H., Collection, 1983-1985

College of Engineering Records, 1930-2002 (RG 062) [full]

College of Engineering Videotapes, circa 1995-1996 (FV P 069)

Gilkey, Beulah, Collection, 1905-1960 [preliminary]

Horticulture Department Photographs, 1900-1980 (P 090) [preliminary]

King, David B., Papers, 1982-1994

Nolan, J.M., Photograph Collection, 1889-1902 (P 053)

Packard, Earl, Papers, 1913-1980

Sewell, James A., Photograph Album, circa 1902-1904 (P 259)

Student Affairs Moving Images, 1963-1995 (FV P 182)

Western Center for Community College Development Records, 1979-2004 (RG 235) [preliminary]

Williams, Gerald W., Collection, 1855-2007 [preliminary]

4-H Photograph Collection, 1913-1988 (P 146) [preliminary]

Finding Aids Now Available

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Finding aids are now available for four collections that have been a part of the OSU Archives’ holdings for many years. These include the varied and extensive papers of F.A. Gilfillan; the records of the statewide Keep Oregon Green Association; the minutes of a local Corvallis civic organization, the Village Improvement Society; and class notes for a rural sociology course taken at Oregon Agricultural College in 1923.

gilfillan for blog

F.A Gilfillan Papers, 1909-1984
19 cubic feet (21 boxes, including 3 oversize boxes and 1 roll storage container)
Link to: PDF on OSU website; EAD finding aid in NWDA
The F.A. Gilfillan Papers document Gilfillan’s career as an Oregon State College professor and administrator; his activities to promote science teaching; his student years at Oregon Agricultural College and Yale University; and his interests in languages and rare books and manuscripts. The Papers include correspondence; notepads; scrapbooks and photograph albums; photographs; sound recordings; ephemera and artifacts. Gilfillan earned a BS degree from Oregon Agricultural College in 1918, served as Professor of Chemistry (1927-1939) and Dean of Science (1939-1962), and was the Acting President of Oregon State College from 1940 to 1942.

Keep Oregon Green Association Records, 1945-1957
0.2 cubic foot (1 box)
Link to: PDF on OSU website; EAD finding aid in NWDA
The Keep Oregon Green Association Records consists of minutes and annual, financial, and activities reports assembled by Paul M. Dunn, Dean of the Oregon State College School of Forestry. The Keep Oregon Green Association was founded in 1941 to conduct a statewide fire prevention program of education and information and thereby assist in protecting landowners’ resources

Florence L. Kohlhagen Notebook, 1923
0.03 cubic foot (1 box)
Link to: PDF on OSU website; EAD finding aid in NWDA
The Florence L. Kohlhagen Notebook consists of class notes of the Rural Sociology course taken by Kohlhagen at Oregon Agricultural College in 1923. The course was taught by Hector Macpherson. Topics addressed in the course include the evolution of rural institutions; the rural community, family, and school; rural societies and associations, including churches; rural systems of transportation and communication; the dependence of national welfare upon the rural community; and the role of agriculture

Village Improvement Society Minutes, 1904-1911
0.01 cubic foot (1 box)
Link to: PDF on OSU website; EAD finding aid in NWDA
The Village Improvement Society Minutes document the activities of this Corvallis, Oregon, civic organization which promoted the planting of trees, development of parks, and general beautification of the city.