Presenter Instructions

Instructions for Presenters

Congratulations on your acceptance to the second Phish Studies conference. As you prepare for the event, please review the conference accessibility guidelines and instructions for paper and poster presentations.

Presenters who have not registered by May 1 will be removed from the program.

As this event will be a highly multidisciplinary conference, you will need to explain and contextualize use of technical jargon.

Paper Presentations

Time Limits and Scheduling

All paper presentations will be 30 minutes—which includes time for a quick Question & Answer following your paper. Given this, we recommend 20-minute talks, leaving 10 minutes for Q&A. Please time your presentation before the event and respect the time limit, so that we can keep events running as scheduled.

Workshops with multiple presenters are limited to their scheduled time and may allocate time to individual speakers as organizers deem appropriate.

Arrive fifteen minutes early to your scheduled presentation so you can coordinate with your moderator.

Technology Requirements

All conference rooms are equipped with “smart lecterns” that include a Windows-based PC, remote slide advance with laser pointer, and microphone.

If you plan to use a computer-based presentation, we request that you arrive with plenty of time to test your presentation on either our equipment or your own device. If you do not allow time for testing prior to your presentation, we cannot guarantee that our staff will be able to get your presentation running by the time you need it.

Please note:

  • It is easiest if you bring a thumb drive with your presentation to upload directly to the installed computer in our lectern.
  • Each lectern does have a VGA and aux headphone cable for connection of personal computers or devices. We carry most of the common VGA adapters for Mac and Windows-based devices, but please bring yours if you have one.
  • As computer in the room will be a PC, not a Mac, PowerPoint is strongly recommended.
  • Audio and/or video clips should be embedded in your presentation, as well as stored on your local USB/thumb drive.
  • Presentations should be standard 16×9 formatting.
  • For any web-based streaming, it is best to embed the link within the presentation rather than to open a link in a new browser window.
  • The room computer will be equipped with wired internet.

Poster Presentations

The official Poster Session will take place on Saturday, May 18, 2:00-4:00pm. You will attend this session to discuss your research with conference participants.

Posters can be set up as early as Saturday May 18, 9:00am and remain displayed through Sunday, May 19 at 6:00pm. This gives you the opportunity to keep your poster displayed throughout the weekend, so that attendees can view your work at their leisure.

Posters should be 36” by 48”.

If you require power (for a laptop or other electronic component) please email phishstudies@oregonstate.edu. Power access is limited and will be available on a first come, first served basis.

OSU will provide poster pins to hang your posters. Posters will be hung on a thick cloth wall.

If you are affiliated with a university, inquire about poster printing services on your campus. Most universities have a large printer that will print an academic poster for free or low cost for affiliates. Vistaprint offers decent pricing on large posters ($22.70 + shipping for 36 by 48). If you do not have access to affordable large-format printing, you can also make color prints of each section on standard size paper and affix to a poster board.

For guidance on how to design a successful poster, especially if you have never made a poster before, please review this “Making an Academic Poster” guide, written by Program Committee member, Dr. Jake Cohen. If you have further questions about the poster session you may contact Dr. Cohen via email at jacobacohen86 AT gmail.com.

Accessibility Guidelines

Please be aware of the following common conference accessibility measures:

  • Bring your presentation materials on a portable USB drive and a few print copies, including a large-print copy (17-pt. font or larger). Be prepared to make materials available to audience members, if needed for accessibility purposes.
  • For PowerPoint slides, use a high contrast color scheme and sans-serif font.
  • Provide audio description of images, charts, and other visuals used in your presentation.
  • Avoid wearing scented products at conference events.

To request accommodations for disability, please follow the instructions on the conference Accessibility Info page.