Tag Archives: procurement

Fraudulent Quote Requests and Orders

Vendors and Oregon State University staff should be aware that vendors continue to report that they are receiving requests for quotes or orders using OSU contact information and in fact this activity has increased significantly. If you are unaware of the scam, vendors receive requests for quotes or purchase orders for goods where the name and billing address information is accurate but the email, phone number and fax number are fake. The shipping address is always a non-OSU address, oftentimes identified as a “research” address.

If any companies receive requests for quotes, credit line establishment or purchases from Kelly Kozisek or Mark Fryman, DO NOT PLACE THE ORDER. If you are uncertain if the order is from OSU Procurement, please contact us as soon as possible.

We highly encourage vendors who are victims of these scams to go to the FBI website at www.ic3.gov to report the scam online.

Welcome Jennifer Koehne!

Please join us in welcoming Jennifer Koehne to the Procurement section of PCMM as a Purchasing Analyst 3. Jennifer grew up in the Willamette Valley and has lived most of her life here. Jennifer joins us from the private sector where she most recently worked in purchasing at a local financial services technology company for the last 10 years. Before that she worked in both the manufacturing and retail industries.

Jennifer’s main interests are reading, movies, camping and spending time with family and friends.

If you haven’t met Jennifer in person yet, please stop by the PA 3 cubicle area in our main office to say hi!

Automatic Contract Alerts

The Procurement and Contract Services database has started to send out automatic alerts to the Principal Investigators for contracts that are either about to expire or are needing confirmation on continuation of the contract.  The two emails are as follows:

  1. confirmation of the continued use of an auto-renew or perpetual contract
  2. notification of the impending expiration of a term contract

The confirmation of the continued use of an auto-renew or perpetual contract will be sent once every two years around the anniversary date of the contract.  The notification of the impending expiration of a term contract will be sent 3-6 months prior to the expiration of the contract.  If you receive either of these emails, please review the contract in question and reply to the email to indicate what direction Procurement or Contract Services should proceed with the contract.