Tag Archives: contract services

Good Bye to the PSI

Effective February 1st, 2016 the Personal Services Invoice (PSI) will be retired and no longer a valid mechanism for processing payments to vendors for services.  The PSI was originally created to help facilitate making payments for services where a vendor could not furnish an invoice of their own.

Over time the purpose and function of the PSI has grown confusing and cumbersome.  There is substantial overlap with the “Payment Request Form.” So in an attempt to simplify the vendor payment process we felt it necessary to move forward with just one form, the Payment Request form.

The month of January will be used as a  transitionary period in which current PSI forms can still be processed by the Business Center.  At the beginning of February either a vendor invoice, payment request form, or reimbursement form should be used to initiate payment to vendors.  If there is a need to contract for personal services valued under $5,000 please use the Personal Services Contract (PSC).

Welcome Jennifer Koehne!

Please join us in welcoming Jennifer Koehne to the Procurement section of PCMM as a Purchasing Analyst 3. Jennifer grew up in the Willamette Valley and has lived most of her life here. Jennifer joins us from the private sector where she most recently worked in purchasing at a local financial services technology company for the last 10 years. Before that she worked in both the manufacturing and retail industries.

Jennifer’s main interests are reading, movies, camping and spending time with family and friends.

If you haven’t met Jennifer in person yet, please stop by the PA 3 cubicle area in our main office to say hi!

Automatic Contract Alerts

The Procurement and Contract Services database has started to send out automatic alerts to the Principal Investigators for contracts that are either about to expire or are needing confirmation on continuation of the contract.  The two emails are as follows:

  1. confirmation of the continued use of an auto-renew or perpetual contract
  2. notification of the impending expiration of a term contract

The confirmation of the continued use of an auto-renew or perpetual contract will be sent once every two years around the anniversary date of the contract.  The notification of the impending expiration of a term contract will be sent 3-6 months prior to the expiration of the contract.  If you receive either of these emails, please review the contract in question and reply to the email to indicate what direction Procurement or Contract Services should proceed with the contract.