Job Descriptions

The last job I had before my job now was pretty different than what the job description was. It was an internship, but they had me doing a full-time position that introduced me to things within sales and catering for hospitality. When I read the description, I was pretty excited, as I felt that it was going to teach me more than just one position, which is the whole idea of an internship. I knew I wanted to do an internship within the hospitality industry to figure out if that’s what I wanted to be in. The description of my position sparked an interest when I read it and I felt like it was the perfect opportunity for me. The week I started as an intern, I quickly found out that I wasn’t going to be doing all that was listed on the intern description until they found someone to do sales and catering coordinator roles. So until they found someone else I started learning that position. It was helpful to learn but was disappointing as I wasn’t told that’s what I would be doing all summer instead of really doing the roles of the intern. When looking at the internship description, it did state parts of the job I was doing, but it also stated a lot more that I didn’t get the chance to do in the summer. I learned a lot about that one position, but not as much as I thought I was going to be doing. I would say I did a good about of the sales and catering coordinator job description, but not the internship. The sales and catering coordinator description is below as I could not find the internship one! 

  • Lead Catcher
  • Assist Area DOSM with; weekly, monthly reports due to corporate
  • Assist sales/catering managers
    • Create Quotes in sales system (Marriott CI)
    • Draft Proposals
    • Draft Contracts
    • Prepare announcements for Property Tours & VIP arrivals
    • Maintain and advise group contact of deposit schedule.
    • Distribute VIP amenity notice
  • Assist with creating and timely distribution of Group Resumes
  • Prospecting as designated by Area DOSM
  • Creating PO and submitting department invoices
  • Creating and closing PM Accounts
  • Creating and distributing group meal vouchers
  • Calculating and posting Marriott Bonvoy Points
  • Assist with Property Tours
  • Assist in copying/faxing/mailing
  • Greet guests/clients/employees when necessary
  • Attend meetings/training as required by management
  • Answer telephone and email messages.  Respond accordingly
  • Filing of all pertinent correspondence in a timely manner
  • Maintain adequate inventory of office supplies
  • Create and distribute meeting minutes
  • Attend Pre/Post Event Meetings
  • Attend meetings/training as required by management.
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