For a business to create an effective workforce, they must identify the job positions that need to filled. Challenges that many businesses may face when creating jobs are: determining which jobs are needed, what a job consists of, what an ideal candidate looks like, if jobs are realistic, etc.
As we can see, the list can continue to grow if job descriptions are not clear and up to date. While issues may arise from an inconsistent job analysis and description, many issues can also be solved and prevented.
The foundation of all jobs lies within the analysis and description. The analysis consists of which tasks are needed to be performed and what the ideal employee looks like for the job. Once a company knows which tasks need to be performed, a job description can then be created which lets applicants and employees know what their assigned duties are. Having a clear job description keeps employees engaged and on task, while also increasing efficiency. When an employee fully understands their role, it is clear to them what they need to achieve. On the other hand, if a job description is unclear or blurry an employee may have trouble completing tasks or staying on course.
Creating a job description is not a one time process either. Job descriptions should be reviewed annually or when there are changes in the company. Updating and reviewing descriptions ensures qualified candidates are selected and current employees are clear on their assigned tasks.
A job description consists of identification, a summary, task statements, and working conditions. Each of these components can be used while conducting performance reviews to determine how well an employee has been doing their job.
By not having accurate job descriptions, any business is risking inefficiencies, hiring incompetent workers, and losing profits.
