{"id":28,"date":"2022-07-15T20:54:17","date_gmt":"2022-07-15T20:54:17","guid":{"rendered":"https:\/\/blogs.oregonstate.edu\/roppka\/?p=28"},"modified":"2022-07-15T20:54:17","modified_gmt":"2022-07-15T20:54:17","slug":"developing-maintaining-job-descriptions","status":"publish","type":"post","link":"https:\/\/blogs.oregonstate.edu\/roppka\/2022\/07\/15\/developing-maintaining-job-descriptions\/","title":{"rendered":"Developing &amp; Maintaining Job Descriptions"},"content":{"rendered":"\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/osu-wams-blogs-uploads.s3.amazonaws.com\/blogs.dir\/5792\/files\/2022\/07\/job-discription-pic.jpeg\" alt=\"\" class=\"wp-image-29\" width=\"465\" height=\"266\" \/><figcaption>(Karrera, 2022)<\/figcaption><\/figure><\/div>\n\n\n\n<h3 class=\"wp-block-heading\"><em>Purpose of Job Descriptions<\/em><\/h3>\n\n\n\n<p>A job description is the analysis of the work and the employee characteristics needed to perform the work successfully (Swift, 2022). There are seven uses for a job analysis. <\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Designing or Redesigning Jobs <\/li><li>Recruiting and Selection <\/li><li>Compensation Administration <\/li><li>Performance Management <\/li><li>Training and development<\/li><li>Legal Defense <\/li><li>Writing Job Descriptions and Job Specifications<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><em>Potential Problems with Developing &amp; Maintaining Job Descriptions<\/em><\/h3>\n\n\n\n<p>The senior vice president of HR at SilkRoad, states that having a bad job description is worse than not having one at all (Tyler, 2018). One problem that HR management faces with developing and maintaining job descriptions is how often job descriptions should be reviewed and updated. Experts say that once a year is the minimum but there are circumstances that would require a more consistent update. It is important for employees to know what is expected of them. The issue with consistently having to update job description is that you often have to hire someone who deals with the developing and maintaining of job descriptions. This adds expenses to a companies budget by increasing wages as well as increasing training for employees. <\/p>\n\n\n\n<p><\/p>\n\n\n\n<h3 class=\"has-text-align-left wp-block-heading\"><em>Potential Problems with <span style=\"text-decoration: underline\">Not<\/span> Developing &amp; Maintaining Job Descriptions<\/em><\/h3>\n\n\n\n<p>If a company has any dangerous jobs, the Occupational Safety and Health Act of 1970 requirements state that a company must specify \u201celements of the job that endanger the health or are to be considered unsatisfactory or distasteful to the majority of the population\u201d(OSHA).  In order to prevent any possible legal actions, it is a good idea to provide a job description. By not developing and keep it up to date, it is difficult to opperate a business effectively. <\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"450\" height=\"430\" src=\"https:\/\/osu-wams-blogs-uploads.s3.amazonaws.com\/blogs.dir\/5792\/files\/2022\/07\/job-description-2.jpeg\" alt=\"\" class=\"wp-image-38\" srcset=\"https:\/\/osu-wams-blogs-uploads.s3.amazonaws.com\/blogs.dir\/5792\/files\/2022\/07\/job-description-2.jpeg 450w, https:\/\/osu-wams-blogs-uploads.s3.amazonaws.com\/blogs.dir\/5792\/files\/2022\/07\/job-description-2-300x287.jpeg 300w\" sizes=\"auto, (max-width: 450px) 100vw, 450px\" \/><figcaption>(Team, 2021)<\/figcaption><\/figure><\/div>\n\n\n\n<h3 class=\"wp-block-heading\"><em>How to Develop &amp; Maintain Job Descriptions<\/em><\/h3>\n\n\n\n<p>Compliance environment and legal implications make it so that job descriptions must be clear with essential responsibilities. In other words, the clearer the better. in order to develop as well as maintain a well-written job description, there are six topics of information that must be included (Swift, 2022). Those topics are:  <\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Job Indentation- title, department, position<\/li><li>Job Summary- reason the job exists <\/li><li>Task Statements <\/li><li>KSAOs (Knowledge, Skill, Ability, Other Characteristics)<\/li><li>Physical Demands- standing, walking, finger dexterity <\/li><li>Working Conditions- outside, office <\/li><\/ul>\n\n\n\n<p>If these actions are implemented into a job analysis it will ensure that prospective employees, as well as current employees, fully understand the job and what all it entails. <\/p>\n\n\n\n<p><em>July 15, 2022<\/em><\/p>\n\n\n\n<p>Kalli Carley<\/p>\n\n\n\n<!--nextpage-->\n\n\n\n<p>Sources: <\/p>\n\n\n\n<p><em>Department of Labor Logo United Statesdepartment of Labor<\/em>. OSH Act of 1970 | Occupational Safety and Health Administration. (n.d.). Retrieved July 12, 2022, from https:\/\/www.osha.gov\/laws-regs\/oshact\/completeoshact<\/p>\n\n\n\n<p>Swift, Michele. <em>Lecture 1 Job Analysis.<\/em> (2022, July 15). https:\/\/canvas.oregonstate.edu\/courses\/1878136\/pages\/week-4-learning-materials?module_item_id=22230104#:~:text=W4%20Lecture%201%20%2D%20Job%20Analysis.pptx<\/p>\n\n\n\n<p>Mariliza Karrera A lot of what I write comes from personal experience. Being an English Literature graduate I used to think that there\u2019s no hope for me. But. (2022, March 21). <em>Writing a job description: Best practices and examples<\/em>. CareerAddict. Retrieved July 12, 2022, from https:\/\/www.careeraddict.com\/job-description-practices-examples<\/p>\n\n\n\n<p>Team, M. B. A. S. (2021, February 21). <em>Job description &#8211; meaning, importance, steps, components &amp; example<\/em>. MBA Skool. Retrieved July 15, 2022, from https:\/\/www.mbaskool.com\/business-concepts\/human-resources-hr-terms\/1809-job-description.html<\/p>\n\n\n\n<p>Tyler, K. (2018, April 11). <em>Job worth doing: Update descriptions<\/em>. SHRM. Retrieved July 15, 2022, from https:\/\/www.shrm.org\/hr-today\/news\/hr-magazine\/Pages\/0113-job-descriptions.aspx<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Purpose of Job Descriptions A job description is the analysis of the work and the employee characteristics needed to perform the work successfully (Swift, 2022). There are seven uses for a job analysis. Designing or Redesigning Jobs Recruiting and Selection Compensation Administration Performance Management Training and development Legal Defense Writing Job Descriptions and Job Specifications &hellip; <a href=\"https:\/\/blogs.oregonstate.edu\/roppka\/2022\/07\/15\/developing-maintaining-job-descriptions\/\" class=\"more-link\">Continue reading <span class=\"screen-reader-text\">Developing &amp; Maintaining Job Descriptions<\/span><\/a><\/p>\n","protected":false},"author":12541,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-28","post","type-post","status-publish","format-standard","hentry","category-uncategorized"],"_links":{"self":[{"href":"https:\/\/blogs.oregonstate.edu\/roppka\/wp-json\/wp\/v2\/posts\/28","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.oregonstate.edu\/roppka\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.oregonstate.edu\/roppka\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.oregonstate.edu\/roppka\/wp-json\/wp\/v2\/users\/12541"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.oregonstate.edu\/roppka\/wp-json\/wp\/v2\/comments?post=28"}],"version-history":[{"count":11,"href":"https:\/\/blogs.oregonstate.edu\/roppka\/wp-json\/wp\/v2\/posts\/28\/revisions"}],"predecessor-version":[{"id":42,"href":"https:\/\/blogs.oregonstate.edu\/roppka\/wp-json\/wp\/v2\/posts\/28\/revisions\/42"}],"wp:attachment":[{"href":"https:\/\/blogs.oregonstate.edu\/roppka\/wp-json\/wp\/v2\/media?parent=28"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.oregonstate.edu\/roppka\/wp-json\/wp\/v2\/categories?post=28"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.oregonstate.edu\/roppka\/wp-json\/wp\/v2\/tags?post=28"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}