Instructions for Presenters

Congratulations on your acceptance to the inaugural Phish Studies conference. As you prepare for the event, please review the conference accessibility guidelines and instructions for paper and poster presentations.

If you have not already registered for the conference, please do so ASAP. Early registration ends on April 24, 2019. Presenters who have not registered by May 1 will be removed from the program.

As this event will be a highly interdisciplinary conference, you will need to explain and contextualize use of technical jargon.

Paper Presentations

Time Limits and Scheduling

All papers will be 20 minutes—which includes time for a quick Question & Answer following your paper. Given this, we recommend aiming for 15 minute talks and leaving five minutes for Q&A. You can choose to use the full 20 minutes for your paper presentation, but this will likely mean that there will be no time for questions or comments. It is up to you how you use your 20 minutes. Please time your presentation before the event and respect the time limit, so that we can keep events running as scheduled.

Your panel moderator will be in touch with you prior to the event to communicate any additional information.

Technology Requirements

If you plan to use a computer-based presentation, please bring your file on a portable USB drive, such as a thumb drive, which can then be used on the computer that will be provided in the conference room. The computer in the room will be a PC, not a Mac. PowerPoint is strongly recommended. However, if you would like to use Keynote, we will provide a Mac laptop for you to use. You will not be permitted to use your own computer, as this invariably adds technical complexity and increases the odds of snafus and delays.

Audio and/or video clips should be embedded in your presentation, as well as stored on your local USB/thumb drive.

Presentations should be standard 16×9 formatting.

For any web-based streaming, it is best to embed the link within the presentation rather than to open a link in a new browser window. The room computer will be equipped with wired internet.

Poster Presentations

The official Poster Session will take place on Saturday, May 18, 10:45am-12:15pm. You will attend this session to discuss your research with conference participants.

Posters can be set up as early as Friday May 17, 11:00am. This will allow you to hang your poster in advance and give you the opportunity to keep it displayed throughout the weekend, so that attendees can view your work at their leisure.

Posters should be 36” by 48”.

If you require power (for a laptop or other electronic component) please email Dr. Stephanie Jenkins  (stephanie.jenkins@oregonstate.edu). Power access is limited and will be available on a first come, first served basis.

OSU will provide poster clips to hang your posters. Posters will be hung on a thick cloth wall divider.

If you are affiliated with a university, inquire about poster printing services on your campus. Most universities have a large printer that will print an academic poster for free or low cost for affiliates. Vistaprint offers decent pricing on large posters ($22.70 + shipping for 36 by 48). If you do not have access to affordable large-format printing, you can also make color prints of each section on standard size paper and affix to a poster board.

For guidance on how to design a successful poster, especially if you have never made a poster before, please review this “Making an Academic Poster” guide, written by Program Committee member, Dr. Jake Cohen. If you have further questions about the poster session you may contact Dr. Cohen via email at jacobacohen86 AT gmail.com.

Accessibility Guidelines

Please be aware of the following common conference accessibility measures:

  • Bring your presentation materials on a portable USB drive and a few print copies, including a large-print copy (17-pt. font or larger). Be prepared to make materials available to audience members, if needed for accessibility purposes.
  • For Powerpoint slides, use a high contrast color scheme and sans-serif font.
  • Provide audio description of images, charts, and other visuals used in your presentation.
  • Avoid wearing scented products at conference events.

To request accommodations for disability, please follow the instructions on the conference Accessibility Info page.