{"id":9356,"date":"2013-03-11T16:25:45","date_gmt":"2013-03-11T16:25:45","guid":{"rendered":"http:\/\/wpmu.library.oregonstate.edu\/oregon-multicultural-archives\/?p=9356"},"modified":"2013-03-11T16:25:45","modified_gmt":"2013-03-11T16:25:45","slug":"miracle-theatre-archives-arrangement","status":"publish","type":"post","link":"https:\/\/blogs.oregonstate.edu\/oregonmulticulturalarchives\/2013\/03\/11\/miracle-theatre-archives-arrangement\/","title":{"rendered":"Thoughts on Theatre Archives Organization"},"content":{"rendered":"

\"\"<\/a> Unorganized File Box<\/p>\n

After spending some quality time with the Miracle Theatre Group\u2019s archives, I have already developed some ideas on how to arrange this substantial collection.\u00a0 After thirty years of accumulation, the miracle of the Miracle Theatre archives is their\u00a0completeness and organization.\u00a0Theatre folk are not normally known for their organizational skills, artistic, left brain types seldom are.\u00a0However, these boxes and binders of theatre history actually lend themselves to an organized structure or \u201carrangement\u201d, in archivists\u2019 terms.<\/p>\n

Archival collections are broken up into series and sub-series, think\u2026\u201doutline\u201d.\u00a0 The Miracle Theatre records generally fall into three main categories:<\/em><\/p>\n

\"\"<\/a> Accounting, Promotional, and Production Materials<\/p>\n

\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/em>Series I:\u00a0 Theater Operations and Finances<\/em><\/em><\/p>\n

\u00a0 Series II:\u00a0 Productions (Theatrical Seasons)<\/em><\/p>\n

\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Series III:\u00a0 Promotional Materials<\/em><\/p>\n

Within these groupings are natural sub-series.\u00a0Boxes of financial records and three-ring binders containing ledgers, grant applications and old receipts\/bills.\u00a0Records of the daily operations of a theatre group can be just as important to a researcher as play scripts or promotional photographs.\u00a0This inventory of the Miracle Theatre Group has also shown that keeping absolutely everything is not the best practice.\u00a0 Thirteen year old phone bills are well past the records retention date and should be purged from the boxes.\u00a0A reduction of probably 1\/3 of the original volume of accounting records will be achieved by using best practices of Records Management.<\/p>\n

\"\"<\/a> Records Management Examples<\/p>\n

The Miracle Theatre has a long history of productions, community workshops and outreach.\u00a0This involvement is well represented in the collection with various forms of media.\u00a0\u00a0 Posters, programs, photographs (of all types) and other ephemera have been gathered over the years and placed in storage.\u00a0These items are of historical importance to the theater as well as the Latino\/a community. \u00a0Sub-series within these topics will be arranged based on the Miracle Theatre\u2019s yearly seasons.\u00a0Playbills, tickets, and programs are currently stored in Zip-lock bags by season.\u00a0Additionally, there are files of production materials such as budgets, lighting plans, costume designs, and artwork for these plays that still need to be inventoried.<\/p>\n

This project began as an initial inventory of the Miracle Theatre Archives.\u00a0\u00a0It has evolved into a lesson in arrangement and description, even before this process has officially started.<\/p>\n

~ Mike Dicianna, Miracle Theatre Group Archives Project Intern<\/p>\n","protected":false},"excerpt":{"rendered":"

Unorganized File Box After spending some quality time with the Miracle Theatre Group\u2019s archives, I have already developed some ideas on how to arrange this substantial collection.\u00a0 After thirty years of accumulation, the miracle of the Miracle Theatre archives is … Continue reading →<\/span><\/a><\/p>\n","protected":false},"author":6078,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2}},"categories":[1329592],"tags":[1323863,3552,1324603],"class_list":["post-9356","post","type-post","status-publish","format-standard","hentry","category-oma","tag-intern-mike-dicianna-mtg","tag-latinoa","tag-miracle-theatre-group"],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/blogs.oregonstate.edu\/oregonmulticulturalarchives\/wp-json\/wp\/v2\/posts\/9356","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.oregonstate.edu\/oregonmulticulturalarchives\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.oregonstate.edu\/oregonmulticulturalarchives\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.oregonstate.edu\/oregonmulticulturalarchives\/wp-json\/wp\/v2\/users\/6078"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.oregonstate.edu\/oregonmulticulturalarchives\/wp-json\/wp\/v2\/comments?post=9356"}],"version-history":[{"count":0,"href":"https:\/\/blogs.oregonstate.edu\/oregonmulticulturalarchives\/wp-json\/wp\/v2\/posts\/9356\/revisions"}],"wp:attachment":[{"href":"https:\/\/blogs.oregonstate.edu\/oregonmulticulturalarchives\/wp-json\/wp\/v2\/media?parent=9356"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.oregonstate.edu\/oregonmulticulturalarchives\/wp-json\/wp\/v2\/categories?post=9356"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.oregonstate.edu\/oregonmulticulturalarchives\/wp-json\/wp\/v2\/tags?post=9356"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}