All posts by Khoa Tran

Student developer at ISCS

RefTool Update (04/24/2020)

RefTool will be updated after 5 today. It contains the implementation of a “403 Forbidden” page for users who are signed in with SSO, but have not been given permission to use RefTool in Grouper.

Why?

Currently RefTool doesn’t tell the difference between users who are unauthenticated (not signed in) and unauthorized (signed in, but not permitted to access). The latter group will be thrown in redirect loop where their browser jumps back and forth between RefTool and SSO login.

After the update, these users will land on a 403 page. On this page, links to create tickets for OSU TeamDynamix Support and Service Desk will be shown, if they think they should be given access.

403 Forbidden

Does this affect me?

If you already have access to RefTool, you should not be affected by this update. However, if you lose permission for whatever reason and see the 403 page, follow the instructions.

RefTool Update (03/26/20)

RefTool will receive an update today at 5:15. The update restores searching for clients by first name and adds another alternative way to do so.

Two formats will be available to search for a client by first name:

  • FirstName [LastName] – where LastName is optional
  • FirstName; – first name, terminated with a semicolon

FirstName [LastName]

With this format, the user can omit the last name in the search query; however, the ending white space character (e.g. space) is required to differentiate between this and a username query. For example, to search for Jane, spell out “Jane” and a space. The LastName is received as “null”.

FirstName;

The FirstName [LastName] search format is error-prone because a single space is not always clear to the user. They may insert one by accident; on the other hand, if by intention, it is not immediately clear there is a space there either.

Introducing a new search format for just first name only. Instead of having to add a dangling space at the end of the first name, the user can also terminate the query with a semicolon (e.g. Jane;).

UI Indicator

RefTool UI will interpret the search format of the user’s query as they type. Below is a video demonstration:

That’s all, folks! Stay healthy and stay safe!

Reftool Update – HMSC Accounts

Due to the upcoming extension of CN service to HMSC accounts, after 7 PM today (1/29), Reftool will be updated to flag HMSC accounts in search results and set them to be supported by CN.

For examples:

HMSC search results are color-coded teal and marked “HMSC”.
In the user record, the user’s name is marked “HMSC”. Their support group is Service Desk, and CN supported is “Yes – DO NOT REFER”.

SCCM Sync Update (01/08/2020)

An update to SCCM sync will be pushed today after 7 PM. Here are the changes.

Setting Owning Customers

Before, SCCM sync set an asset’s owning customer by getting all users in TD and searching for a customer in that list. This was a very expensive task and it was restricted to after hours only.

Now, SCCM sync only gets single user if needed. As a result, SCCM sync can run from 7 AM and 7 PM everyday and update owning customers every time.

Matching SCCM and TDx Assets

Before, the script matched assets from SCCM and TDx by Resource ID (external ID) and serial number. This resulted in complications in cases of rebuilds, where the external ID must be updated.

Now, it does a single match by serial number and treats the external ID as simply another property of an asset to update.

Print CN Label Link

Lastly, the script now checks if an asset has the print CN label link set, in case it was not when the asset was created manually.

Documentation

Before, KB documentation on asset sync was written in a single long article. Now, it is split into a short “parent” article that lists the scripts that make up asset sync and their schedules, and more specific articles for the individual scripts (which are linked in the parent article).


That’s all, folks! If you have questions or concerns, let me know.

Reftool’s Boarding Script Update (11-19-19)

RefTool will receive an update today at 7:15 PM that contains a couple of enhancements to the off-boarding script. Note that this tool currently is only for use by the Service Desk to on/off-board their student employees.

Reassigning Tickets and KB Articles

After the update, off-boarding an employee will:

  • Reassign the employee’s tickets to the Service Desk
  • Reassign KnowledgeBase articles they own to Kirsten Petersen.

RefTool Update (10-24-19)

RefTool will receive an update today after 7 PM. It adds a field named Duo Enforced to an account. Additionally, it adds the copy button to a few more fields.

“Duo Enforced”

A new field named Duo Enforced is added to RefTool. While Duo Mandatory is set by policy, Duo Enforced is set for special cases, such as grace period given to an account or a new account being given 7 days to sign up for Duo. Normally, Duo Enforced is set to “No”, unless the enforcement date is <7 days away, or it has passed.

Duo Enforced is the absolute date on which an account will be unusable without Duo.

To illustrate how Duo works, below are few screenshots with explanations:

Duo Mandatory is set by policy for this student. Duo Enforced is set to “No”, however, since the enforcement date is more than 7 days away.
Duo Enforced is set for this account, because the date has passed.

The Copy Button

The copy button is currently used for an account’s Account Location, Distinguished Name, and Groups. It’ll be added to the following fields:

  • Username
  • UPN
  • ONID Email
  • Exchange Email
Username and UPN
Exchange and ONID emails

That’s all folks!

Walk Up Forms Update

Walk up forms will receive an update today after 7 PM. This is the first real update in two and a half years!

Hardware Agreement Form

Three new fields are added to the Hardware Agreement form, under the section labeled Specify your System’s Information. They are make, model, and operating system. They are required fields.

Make, Model, and Operating System are required fields.

Install Agreement Form

A reference to Windows Vista is removed.

Goodbye, Vista

AD OU – TDx Department Sync Script

Hello all,

TDx Asset Sync is about to have a new script in place. It addresses a deficiency of SCCM asset sync script. In fact, SCCM asset sync associates an asset with the right department only when the AD OU needs to be updated. It does not associate the department when the AD OU matches, but has been manually assigned to another department.

For example, take the AD OU: CN/Office of Academic Achievement (OAA)/Computers. This belongs to Academic Achievement – Dept in TDx. If, in the future, there is some departmental change that requires the AD OU to be reassigned to another department, SCCM sync will not re-associate the asset to the new department, as long as the AD OUs from SCCM and TDx agree. Indeed, from testing we found hundreds of cases like this.

The AD OU – TDx Department Association Script aims to solve this. Once a week, it looks at every single SCCM asset and checks if its AD OU really belongs to the department assigned. If not, it will reassign the asset with the correct department.

Here are the technical considerations made when reassigning departments:

  • If the asset’s AD OU isn’t set, leave the department field unchanged.
  • If the asset’s AD OU cannot be associated to a department in TD, leave the department field unchanged.
  • There’s a department account named No department in TDx. Assets without associable AD OUs are assigned to this pseudo-department by SCCM Sync. Additionally, there are assets whose AD OUs are manually assigned to No department. We’ve decided to discontinue assigning assets to this department, both in the AD OU-Department sync and SCCM sync scripts.
  • Lastly, if the asset’s AD OU can matched to a real department, reassign it to that department.

From the number of assets changed in testing, we realized this is an expansive operation, particularly on the first run. However, we hope that departmental changes don’t happen often, so subsequent runs won’t change so many assets.

The association script will run every Sunday at midnight (0:00), starting this coming Sunday.

Build Tracker Update (10/1/19)

Build Tracker will receive a small and quick update today at 7:25. It adds a new functionality to the interview UI.

“Clear Asset Data”

In the interview interface, under AD/Cyder tab, there will be a button labeled “clear asset data”.

Exactly as it says, clicking on the button will clear all asset data in the fields shown in the screenshot.

The button is primarily for clearing an asset from the interview in case one is populated by mistake.

Cheers!