TD changes – 2/14 – Client Portal, e-mail templates

Some upcoming changes are happening in TeamDynamix on 2/14/2017.

Thanks for your feedback/input about ideas to change and improve TD.

Tuesday 2/14/2017

Scope of change / audience: Ticketing applications – “Forestry IT, ROOTs IT”

Ticket comments – public by default

COF Tools – link added to create New Service Request

ROOTs IT tools – link added to create New Service Request

Client Portal enabled

Scope/audience: All OSU customers, IS Client Services, IS Server Support, IS Web and Mobile Services, Forestry IT, ROOTs IT.

The TeamDynamix Client Portal will be enabled on Tuesday February 14th.

This portal allows customers to see and update all of the tickets you created, or are set as the requestor on.  Eventually the Client Portal will contain a list of services that customers can request, which will flow directly to the appropriate group.

Please note, only ONID accounts are able to log in to view and update the tickets. You can access the TeamDynamix client portal

The home page on TD was designed primarily by Michael McDonald, IS Communications Manager.

Documentation about the TD Client Portal can be found here:

E-mail template changes

Scope of change / audience: Ticketing applications – “IT”, “InfoSec Office”, “InfoSec – Confidential”

The following will be added at the top of the HTML table on e-mail notifications.

View / update your ticket
Respond to this e-mail or view/update at the link below. (OSU account required for login)

Example is below –

Scope of change / audience: Ticketing applications – “Forestry IT, ROOTs IT”

At least the following blurb will be added to the e-mail notification templates.

“Update your ticket by responding to this e-mail or at the link below. (OSU account required for login) ”

Example is below –

Service Desk Digest 2/9/2017

Refrigerator Cleanup

The small refrigerator in Milne 213 has been moved to the field area (Northwest corner of the room) and will be re-purposed as a soda fridge starting next week.

Sodas will be available to purchase for 50 cents and energy drinks for $2. The proceeds will be used to buy more sodas and to save up some money for future food-related goodness (e.g. pizza parties).

Please remove any food or containers you have in this fridge before Friday, 2/10 at 5PM. At that time, anything left in the fridge will be thrown away.

You may use the fridge in the staff room downstairs next to the elevator. Starting next week, the room will be unlocked from 8AM to 5PM. To access the room before then, ask Max or Kirsten for a key.

JSB Site Visits

Some of us will be spending some mornings (8am-11am) out at JSB for the next couple of months. The goal is to do a better job of sharing information between Client Services and Infrastructure and Net/Telecom teams. The schedule for the next few weeks is as follows. If you have items you would like brought up with folks out at JSB, let us know.

Feb 13-Feb 17 Kirsten
Feb 20-Feb 24 Kirsten
Feb 27-Mar 3 Richard
Mar 6-Mar 10 Chris
Mar 13-Mar 17 Lucas
Mar 20-Mar 24 Max
Mar 27-Mar 31 Kirsten
Apr 3-Apr 7 Chris
Apr 10-Apr 14 Lucas
Apr 17-Apr 21 Richard

Reminder about Legacy ONID Email

Reminder: the legacy ONID mail system (Cyrus, ONID Webmail) is still a production system being maintained by Identity & Infrastructure. While it is generally recommended that people use Gmail or Exchange instead of Cyrus, please do not refer to this system as defunct or out-of-date, as that may give the incorrect impression that it is not secure or reliable. It is okay to refer to the system as the “Legacy ONID email system”.

Reminder to Set Ticket Type

I am still seeing a lot of tickets closed in TD with their type set to “intake”. Please remember to always set an appropriate ticket type. You can click on the magnifying glass next to ticket type to see more information about what each type means.

IS Food Drive 2017

There is a box next to the water cooler for collecting nonperishable food donations for the food drive.

If you would like to donate items for the silent auction, please bring those to Chris Sinnett by the end of the day Friday, February 10.