Service Desk Digest 9/23/2016

It was a very busy and somewhat chaotic week and I am tired. I have lots of things to tell you all, but for now, how about some nice survey comments from the past week instead?

Despite some frustrating moments, our team made the week better for a lot of people. Good work, everyone.

Note: In addition to the below, there were two complaints and one suggestion. Both people who complained have been helped and said “thank you” afterward.

Survey Results since this past Sunday:

Thank you for spending weeks and multiple attempts trying to fix the Windows Photo Viewer. I really appreciate your patience.

Yes, the technician was very helpful and solved the problem immediately!

Helpful and efficient with good customer service.

They were persistent until the problem was solved.

Russ was great!

great job

Patrick was excellent! He knew what to look for, what to do and cleaned up some items that may not have contributed to the problem, but could have. He went that extra mile to cover all the bases the first time. It was an intermittent problem and I haven’t had problems since and hopefully this took care of it.

I really appreciated Jessee stopping by within a few minutes of placing my call. He tested the PC and accurately diagnosed the issue and gave me a solution that worked!!!

Gina and Joshua were both great and friendly in assisting me set up my new work computer.

The technicians who helped me were great. I got the information needed and my questions were answered. They were knowledgeable and prompt in the service provided.

She was able to find my missing folder. Extremely happy. Saving me years of work.

it was a qucik email note to check that my comptuer had been updated. It went well.

Super helpful and consistent with communication.

Did a great job

no suggestions, everything looked great.

Tech was great. He stayed with the problem until he had it solved. Greatly appreciated.

Really nice and patient. Very knowledgeable

Nick was able to take care of getting us a shortened simple URL to mail out to 10,000 homes. I had asked Qualtrics, Victor V., and Nick got us one quickly. So HAPPY!!!!

I have had very helpful, knowledgeable interactions with all the technicians I have worked with.

Very helpful and cheerful. Solved the problem in minutes.

Thanks for your nice follow-up note. Again, I’ve been very pleased with my experiences with CN in the past and know you all work hard at what you do. We appreciate what you do.

it was great.

Tech was fantastic!

Everything was great. We were able to get Adobe Acrobat Pro installed on two of our computers to enable us to edit a document quickly.

CJ, was very nice and helped guide me in the right direction to getting my computer fixed. Appreciated the great service.

Its good for me.

The service rep was very patient for me and he was very supportive. Thank you for your great service.

He communicated very well and knew exactly how to solve the situation

The technical was very polite and professional and tried to resolve the issue. Unfortunately, as it turned out, there was no “automated” way to do what I was asking, so I ended up manually transferring the calendar entries from the Google calendar to Outlook.

The service was perfect and the technician was very helpful and nice. He was also very calm even when he couldn’t figure out the problem right away.

Good! Very nice and kind service!

It’s helpful to not only have the problem fixed but also explained. Thanks!

The issue had to do with a listserv I created and though the technician wasn’t 100% familiar with every aspect of the system he was able to figure things out in short order.

I don’t know his name, but he was very helpful and nice

Office 2016 push on Sept 8

Below is the list of AABC machines that were pushed to last night:

AABC01-OP7010
AABC1-OP960
AABCFRONT-OP380
AABCLT1-VOV131
AABCLT2-VO3560
AABCSTAF-OP7020
AABCTEST-OP9010
ACCTSTUD2-OP960
ACCTSTUD-OP9010
ADDINGTS-OP7020
BACHMANT-OP7010
BUNKERT-OP7010
CLARCOUR-E7470
CLARKTRA-OP7020
CONF372-OP980
CREIGHTON-E5540
CUMMINGE-OP3020
CURTB-E5570
DENNISB-E7440
DENNISB-OP990
DOBIEM-OP7010
FEHRINGK-E5550
GOSSA-E7450
HAVRANAN-E5540
HUBERTT-OP7010
KYUNGAEK-E5540
LANES-OP9010
LOMMERSS-OP7020
MACYP-E5550
MAHONERO-E7450
MURPHYD-OP7020
NIELSENB-E7450
PUGHB-OP7020
ROSAJ-E5540
SCHMIDLO-OP7010
STUAABC1-OP990
STUAABC3-OP7020
STUAABC4-OP7020
STUWRK1-OP9010
STUWRK2-OP9010
STUWRK3-OP9020
STUWRK4-OP3020
THOMPSOM-OP7010
THURBERC-OP9010
TOMPKINSM-E5540
WALLACLA-E5540
WARDM-OP7010
WHITCHAD-E5570
WINGERM-OP3020
WOLCOTTL-E7450

Update for AABC in SEC

I have finished manually moving 24 of the machines for the AABC in the Student Experience Center office from the NWS domain to the TSS domain and renaming them using our standard naming convention. I also installed the SCCM client them at the same time so they should start popping into SCCM and will hopefully be available for their Office 2016 push this week.

As part of the join to the TSS domain they will also now be pulling down our standard tree-level GPO and login policies, so the local administrator account should be pushed down and associated services like NiNite should be running against the devices now.

There are two or three devices left to rollover and I will accomplish those when the users return to the office.

Service Desk Digest 9/2/2016

Box

Reminder: the Box soft launch is September 7, 2016. Students and employees will be receiving emails about the launch, and may follow up with us if they have questions.


New CN Customers: AABC and Cultural Centers

We are in the process of on-boarding some new customers in AABC and the Cultural Centers to Community Network service. Their current DCA is Guy Boulanger, and the projects team are working with him on the transition of admin privileges.

A local admin password for the AABC computers can be found in KeePass (search for “AABC”). Also, all CN field techs and Client Services full-time staff have access to zone.mu in Cyder now.

Until on-boarding is complete: If you get a request from an AABC or Cultural Center customer, do your best to help them. If you run into permissions or access issues that prevent assisting the customer, please let me know.

More information to come.


Know Thy Customer

You can learn about the County Extension sites by visiting http://extension.oregonstate.edu.

Baker County Extension is located in Baker City, in the North-East corner of the state. There are 6 Community Network customers at the site. Carole Smith is the regional administrator, and Jayne Kellar is the office manager and CN LRP.  In the past year, we have had 38 tickets from Baker County Extension.

Learn more about Baker County Extension on their website.

beef-barn


Customer Service Tips

A few customers have complained recently about being kept on hold for a long time, or being put on hold without being told first. Please remember to treat customers as you would like to be treated: tell them when you are going to put them on hold and ask if that is okay. If you are going to be more than a couple of minutes, tell them that. They may want to ask you to call them back later instead. They may not want to be stuck on the phone for a long time while you research a problem.

Related: you should exhaust all resources you can to solve a problem or answer a question, BUT it is also okay to tell the customer you or another tech will get back to them later. If you are completely lost and can’t find any documentation or someone who knows what to do, the problem needs to be escalated to the call mentor on duty, to Max Cohen, or to another full time tech.


Labor Day

Monday is a holiday. The university is closed. Don’t come to work!


Metrics and Feedback

I haven’t had time to put metrics together lately. Also, I’ve had a bit of a rethink about what I want to collect and report on. So, no metrics for you all this time, but I would like to share the following customer survey comments from this week:

“Had to spend some time to figure out what was wrong. Was very polite and finally able to fix the problem and get it fixed.”

“Job well done. Tech had excellent patience and was not in a hurry to get through my requests.”

“talk a little louder, hard to hear you sometimes”

“Problem got fixed in a timely matter.”

“Russ Born was very patient with this vexing problem and he didn’t give up until it was fixed.”

“It was a simple fix but really helpful to have your service readily available.”

“Very quick response and solution!”

“The technician who helped me was wonderful but it took over 2 weeks for a response from the folks that they refered me to. This posed some inconvenience for my job. But I want to reiterate., the technician who initially helped me and continued to follow up with me once you outsourced by issue was wonderful!”

“Vu was fast and knowledgeable. He solved the problem.”

“Excellent assistance and he gave me a different option to use – very friendly!”

“Steven was awesome. He was very thorough and made sure all was well before he left. He also gave me a few tips unrelated that will save me time in future. Thanks a million!!!”

“They resolved the issue that our entire class was experiencing in an expedited fashion”

“Max Cohen and his team went out of their way to accommodate our time critical and complicated requests. As a result, our out of state employees are well equipped for another year recruiting the next class for OSU.”

“Give Josh 2 hours paid lunch every day and a 15% pay increase. He’s the man.”

“It would be helpful if they would have let me know they were going to put me on hold.”

“Was able to get the problem fixed.”

“Great Job!!!”

“I am very impressed with Kirsten Petersen’s attention to my computer issues. In this case, she was responsible for Jon Dowd contacting me. Jon explained wonderfully what was going on and gave me a few solutions. I now understand something that had been bugging me for a while. Thank you very much, Jon and Kirsten.” (Gosh, I never get one of these!)

“Wonderful! Came to my office quickly ( as the issue could not be resolved over the phone).”

“Many Thanks!!!!”

“He was very patient with me”

“No suggestions – the tech was helpful as always!”

“No suggestions – the techs ROCK!”

“THANKS!!!!”

“He was courteous and knowledgeable”

“I appreciated getting a very speedy resolution to my issue as I had to be on an important business meeting via google-hangouts and the technician made sure my equipement was set up properly.”

“Thank you!”

“My issue was resolved very quickly. Thanks!”