Late yesterday afternoon I updated the El Capitan image on DeployStudio. I trimmed the image down to under 14gb. All standard software is up to date. This image is El Capitan version 10.11.6.
First deployment took a total of 12 minutes. Results may vary depending on hardware and how many machines are currently imaging.
If anyone has any comments, concerns, suggestions, improvements, or requests email me at christopher.johnson@oregonstate.edu
-CJ
The Box soft launch is on for September 7. At that time, all current students and employees will be eligible for Box; associates will not be eligible for Box. Associates have a primary affiliation of “Other” in RefTool.
The OSU Box website will be launched on September 7 as well at box.oregonstate.edu. The dev site can be viewed here.
The Box UI is scheduled to change just before OSU’s launch date. Anyone already using Box (the pilot users) will have the choice to keep the old UI for now or upgrade. For details on the main UI look and feel changes, please see these screen captures.
Account Activation and Eligibility
Employees will be signed up in bulk for access to Box. By default, the system sends a “welcome to Box” email to new users; the project team is attempting to suppress that message to reduce confusion on the soft launch date. More details for instructors and researchers can be found on the OSU Box website.
Students will sign themselves up for Box by logging into the system one time (step-by-step instructions here). Students must be registered for classes in order to use Box. They will have 2 terms of grace following the eligible period, after which their Box data will be deleted. (Student eligibility details here.)
Why Box?
Many of you have asked “Why Box?” as opposed to other storage solutions. Please view the matrix of use cases here for details.
Some key points:
The ability to create institutional folders that are not tied to an individual’s account is an important distinguishing feature of Box. Departments may request an institutional folder by submitting a ticket to the Service Desk; the request will be escalated to tier 2 for Box. In future this process may become self-service. Details on institutional folders can be found here.
Repatriation of existing Box accounts
Starting last week, anyone who was already using Box with an OSU email address received notice from Box.Support@oregonstate.edu letting them know that their account would be repatriated into the OSU instance. Anyone who is not eligible for Box with their OSU email received a notice telling them to move their content or change their email address to a non-OSU address. This has posed a problem in particular for INTO-OSU staff who were using Box with OSU emails; the Box project team are in discussion with them now.
Box Documentation
OSU Box website: box.oregonstate.edu (not live yet)
OSU Box instance: oregonstate.box.com
Box Community training and how-tos for end-users
Last night SSG and SIG made some minor changes to the structure of the CPHHS share space. These changes were made to allow greater flexibility in managing the storage volumes where the data is hosted. The following was accomplished:
Everything went smoothly on the back end and there should be transparent to the users, but if there are any issues please relay them to me so I can work with SSG and SIG to resolve them.
As of 8/22/2016, I have made the following modifications to the salutation and signature on Coho tickets in the “CN Base” queue. Note: I have not modified other queues yet.
Let me know if you run into any issues with this.
Over the last week or two I have worked with Kirsten, Samuel, and others to accomplish some clean-up and standardization in ITKnowS!. The goal was to determine what document types we needed and develop templates to use for creating those types of documents in the future. For now, we have settled on the following basic groupings:
Templates were created in ITKnowS! for each of these document types so new documentation can be entered into a standardized format. To utilize one of the templates when creating a new document (post):
As part of the clean-up, some of existing posts were updated with the new infosheet format or consolidated into the guide format. The following applications and services have been standardized or created.
If you have questions pertaining to creating posts in ITKnowS!, or have feedback about the document types or templates, feel free to get with me (Todd) for clarification.
Go Forth And Document!