Draft stakeholder engagement contract language:

We want to get it right to ensure that this important information service is clearly and effectively written and understandable for both English- and Spanish- speaking audiences.  As a community-based and design-research-informed process, OSU will conduct an equitable and inclusive stakeholder engagement process to solicit feedback from diverse constituents, agency partners, industry, and the general public to inform the development of this statewide information resource.  We will contract with at least six-ten culturally specific community organizations to help us develop original pesticide risk reduction content in Spanish and English.  Stakeholders will include members of communities facing greater risks from pesticide exposure.  Here are the initial assumptions about this process:

  • The goal is to engage a diversity of voices including ones who have been underrepresented in IPM education at OSU in the past.
  • A contractor will be hired for refining the plan for inclusive engagement. Their deliverables will include a primary role in recruitment, selection and coordination of community groups’ involvement as well as participation in the two main focus groups and facilitation of two focus groups focused on the Spanish-language content.
  • We anticipate building relationships with a diversity of culturally specific community organizations that will last through the multiyear web resources development process.
  • We also plan to engage Latinx organizations in particular to help shape the design and development of SolvePestProblems.org in Spanish, parallel with the English language platform.
  • The assumption is for the core content to be the same on both platforms, with some additional content and possible differences in delivery for the Spanish platform, reflective of the findings from the engagement process.

When the facilitation contractor is hired, a specific plan for this inclusive engagement process will be provided to Metro and funders for approval before enacting the plan.

Main focus groups

Two main focus groups will be conducted, one in Portland and one in Deschutes County, each including the full range of stakeholders with representatives of culturally specific community organizations.

Representatives of the following audiences will be included:

  • Landscape professionals
  • Public land managers
  • Master Gardeners
  • Retail nursery representatives
  • Agency partners
  • Environmental health advocacy representatives
  • Two or three culturally specific community organizations, including a facilitator for the Spanish-language content groups described below.

Here are additional details about these focus groups:

  • To be held in September 2017
  • Twenty five people maximum
  • Possible pre-survey with a short overview of the project.
  • “Full day” Four hours of work with lunch and breaks
  • The OSU team includes:
    • Overall scale and scope of content: Weston Miller
    • Diversity, Equity and inclusion: contactor
    • Technology consultant: contractor
    • Pesticide risk reduction: Paul Jepson, Andony Melathopoulos, and others
    • Pollinator health: Andony Melathopolous and Paul Jepson
    • Evaluation planning: Mary Halbleib
    • Note taking and communications: Linda Brewer
  • Follow up engagements (e.g., surveys, interviews, document reviews, interactive mockups, etc. incentivized as needed)

Community groups representing diverse stakeholders

Assume $3,000 contract for each organization.  We will also be able to provide several contracts for $5,000 for groups to participate in two focus groups (one in Portland and one in either Redmond or Hermiston).  Here are the expectations for contracted participants:

  • Review initial project information.
  • Attend full-day focus group meeting.
  • Share information presented at the focus group meeting with participants that you represent. Collect their feedback about the proposed plan.
  • Participate in follow-up interview and survey.

Spanish-language portal focus groups

We will also conduct two additional focus groups, one in Portland and one in Hermiston with five-eight participants from community organizations to provide input about the Spanish-language content included in the plan.  These meetings will be largely held in Spanish. This process will include a contract for facilitation and contracts for community groups representing diverse stakeholders as described above.  Here are the expectations for contracted participants:

  • Review initial project information.
  • Attend full-day focus group meeting.
  • Share information presented at the focus group meeting with participants that you represent. Collect their feedback about the proposed plan.
  • Participate in follow-up interview and survey.

Facilitation contract ($12,000 – $18,000)

  • Meet with OSU to determine overall scope and objectives of focus group meetings.
  • Determine process for selecting community organizations for participation.
  • Recruit community organizations.
  • Provide initial documentation to community groups to provide background on project.
  • Attend main focus group meetings (Portland and Deschutes County) and facilitate conversation about equity and inclusion.
  • Conduct two full-day focus group meetings for community groups focused on Spanish-language content (one in Portland, one in Hermiston).
  • Take detailed notes of focus group meetings.
  • Provide follow-up documentation to focus groups.
  • Conduct follow-up interviews with community organizations.
  • Provide detailed report to OSU.

Application for community group participation:

Check one of these options:

$3,000 to participate in one focus group.

$5,000 to participate in two focus groups (one in Portland and one in either Redmond or Hermiston).

First name

Last name

Organization

Website URL

Phone

Email address

Why does your group want to participate in the development of SolvePestProblems.org?

How do you think your group can contribute to the development of online pest management and pesticide risk-reduction content?

How will you share information about this planned information resource with your clients to collect their input that you can then share with OSU?

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