The Office of Sponsored Programs has completed the evaluation phase of systems by various vendors for web-based proposal submission.   The Research Office will keep the campus apprised of developments once a vendor has been selected and negotiations finalized.

Thanks to everyone who provided input on the demo sites. A special thanks  to the evaluation committee:  Jan Auyong, Barbara Bond, Lois Brooks, Pat Hawk, Rich Holdren, Alex Sims, and Nicole Wolf, and to Jodi Pitzer of Procurement and Contract Services,  who provided much-appreciated support and guidance.

One thought on “Web-Based Proposal Submission System

  1. Thanks for keeping everyone informed.

    I was able to evaluate only one of the products because of pressing time commitments, and gave some feedback on that – but it was evident from my one test that there was a risk that the vendors may be overreaching to produce a comprehensive product – to the extent that the investigator submitting proposals would have to work within the vendor environment for the budgeting, proposal narrative entry, etc, which in my view would be a serious error.

    PIs should be able to work within their existing environments, with the vendor’s software providing an easy to use wrapper around, for instance, a PDF file generated by FastLane.The product shouldn’t be the mandatory interface to FastLane or other federal online systems (grant.gov presently, and then its subsequent replacement), but rather something that works with the output of those other systems, in a fairly low impact way. The OSU proposal submission form, Facilities forms, Compliance Forms – these are areas where the software can remove the paper trail, but I would not extend past this level and then impose the need to work with the software to generate the proposal itself or the budget. How such a system would integrate with other universities and entities in collaborative proposal submissions is a big question mark, if it goes beyond acting as a wrapper around the existing federal proposal submission systems.

    Ideally this new software would replace existing paper copies of OSU forms, but would not require a significant change in the workflow of proposal authors – keeping in mind that for some of the most productive PIs in terms of research activity and fund raising, integration into ONID isn’t even a reality.

    My two cents worth…

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