Category Archives: Information for Campus

Job Opportunity – Construction Contract Manager

Oregon State University (OSU) Procurement, Contracts, and Materials Management (PCMM) is recruiting for the position of Construction Contract Manager.   As a key member of the PCMM leadership team, this position is focused on building a strong team that is focused on providing exceptional value and client construction procurement and contract services for the University.   If coaching, collaborating, technical writing, facilitating continual process improvements, motivating behavior through influence rather than authority, and a love of construction contracting is what motivates you then please consider applying for this position.  Salary range is $56,448-$98,712.  Details about this Administrative/Professional Faculty position and how to apply can be found here:  https://jobs.oregonstate.edu/postings/search?utf8=&query=&query_v0_posted_at_date=&query_position_type_id=3&query_

Office Depot/Office Max Changes

Greetings all, 

On July 1st a few exciting changes are coming to you from Office Depot / Office Max:  

GreenerOffice Delivery Service –OSU will switch to Office Depot / Office Max’s GreenerOffice Delivery Service.  The new GreenerOffice™ Delivery Service will reduce deliveries made using cardboard boxes and plastic air pillows and replace it with recycled paper bags with a convenient handle.  A significantly greater amount of wood is used in the production of corrugated boxes than what is used in the production of paper bags.  The bags are much easier to open and you can conveniently reuse or recycle the bags if you wish. 

Minimum Order Value Program – A new Minimum Order Value (MOV) Program of $50 will be in place.  Orders that meet the minimum threshold of $50 will be processed with free next day shipping. Orders below the minimum threshold of $50 may still be processed but will incur a delivery charge of $5.95.  When placing an order online, you may continue to add items to your shopping cart until you reach the MOV threshold. Once the threshold has been reached, you can proceed to online checkout.  

These changes are a smart and resourceful way of consolidating orders and deliveries on campus, decreasing the overall use of packing material needed and reducing OSU’s environmental impact. 

Regards,

Tamara Gash

Kelly Kozisek Elected President of National Association of Educational Procurement (NAEP)

Press Release: Kelly Kozisek, Oregon State University, Elected President of National Association of Educational Procurement

June 8, 2016, Columbia, Maryland —The National Association of Educational Procurement (NAEP), the nationwide organization focused exclusively on procurement in higher education, has announced the election of Kelly Kozisek, CPPB, CPPO, Chief Procurement Officer at Oregon State University, to the office of  NAEP Board President. She took office on May 25, 2016 at a ceremony held during the Association’s 95th Annual Meeting in San Antonio, Texas.

Currently the department head for Procurement, Contracts and Materials Management, Ms. Kozisek has 28 years of experience in higher education procurement.  Her volunteer work for NAEP includes service as chair of their 2016 Annual Meeting program committee and workshop presenter at the Association’s regional and annual meetings.  She received her B.S. in Business Administration at Western Oregon University.

National Association of Educational Procurement

Founded in 1921, the National Association of Educational Procurement is based in Columbia, Maryland. More than 4000 procurement professionals representing 1,500 of our country’s most respected educational institutions are actively engaged in the association. Dedicated to professional development, community development and collaborative development, NAEP has on-staff resources and an active peer network easily available to all members to aid in the modeling of cutting-edge, cost-effective, socially responsible procurement practices and programs. NAEP delivers continuing professional development in face-to-face venues, webcasts and at its flagship event, NAEP’s Annual Meeting and Exposition, held every spring. More information on NAEP may be found at www.naepnet.org.

NAEP

 

Credit Applications for Restaurants and Bars

Procurement has recently been receiving requests to process credit accounts for local restaurants/bars. Our experience is that most of these restaurants/bars will not agree to terms requiring them to not include either alcohol, or gratuities in excess of 15%, in the bill. Business Affairs has confirmed that OSU employees may still file for reimbursements to pay for Hosting expenses. FIS 407 – “Personal Reimbursements” does not preclude these costs from being reimbursed. If you have questions about the policy please contact Business Affairs. Questions about credit applications can be directed to Procurement.

Make Sure You Have the Most Current Forms!

From time to time, Procurement and Contract Services will update templates or forms due to changes in rules, regulations, processes, etc.  Make sure you check our Forms page for the latest versions of the forms you use.  We have recently updated the following forms: Personal Services Contract, Personal Services Invoice, Commodity Lease Intake Form, and the Testing Services Agreements. If you save copies of forms locally on your computer, make a note to periodically check our Forms page for any updates.

Fraudulent Quote Requests and Orders

Vendors and Oregon State University staff should be aware that vendors continue to report that they are receiving requests for quotes or orders using OSU contact information and in fact this activity has increased significantly. If you are unaware of the scam, vendors receive requests for quotes or purchase orders for goods where the name and billing address information is accurate but the email, phone number and fax number are fake. The shipping address is always a non-OSU address, oftentimes identified as a “research” address.

If any companies receive requests for quotes, credit line establishment or purchases from Kelly Kozisek or Mark Fryman, DO NOT PLACE THE ORDER. If you are uncertain if the order is from OSU Procurement, please contact us as soon as possible.

We highly encourage vendors who are victims of these scams to go to the FBI website at www.ic3.gov to report the scam online.

Automatic Contract Alerts

The Procurement and Contract Services database has started to send out automatic alerts to the Principal Investigators for contracts that are either about to expire or are needing confirmation on continuation of the contract.  The two emails are as follows:

  1. confirmation of the continued use of an auto-renew or perpetual contract
  2. notification of the impending expiration of a term contract

The confirmation of the continued use of an auto-renew or perpetual contract will be sent once every two years around the anniversary date of the contract.  The notification of the impending expiration of a term contract will be sent 3-6 months prior to the expiration of the contract.  If you receive either of these emails, please review the contract in question and reply to the email to indicate what direction Procurement or Contract Services should proceed with the contract.