During these times, we make the most with what we have. And sometimes we can do more with what is at our fingertips. In one-on-one web meetings or when auditing webpages now two years after launch, it’s clear that many of the helpful features of the website’s content management system are still new to you.
When things are new, they may be avoided or underused. So, explaining how these work more than once and in different ways helps. We have done a written web guide, blog posts and trainings. Some quick tips below will hopefully show you things you may have missed.
How do I make a page more designed or organized?
It can be hard to connect what you see on the back-end (where you edit pages) with what you see after you save it. Page sections are the way to layout your content and make information standout for a visitor on the webpage – whether it is a topic, county or program page.
Below is an excerpted video from a recent webinar. It switches back and forth to help you see: what each page section looks likes in edit mode and what it looks like once saved.
As the video shows, page sections allow you to add pieces of content to a page in chunks, one section at a time.
There are different types of sections you can use to customize your page:
- Standard: For typing in static text and for adding images or videos. These don’t fully use the content management system, since they aren’t shareable across the site.
- Automated: For automatically displaying lists of events, program resources, or latest content. Once set up, you don’t need to do anything more. The content updates based on tagging or dates.
- Selected: For finding content that others added on the website, and selecting it so it displays in a specific place. You need to remove it later if you no longer want it to show.
- Designed: For setting up a page so content stands out (e.g. an orange stylized bar with icons to click). Also, it can make content formatted a specific way (e.g. content titles show and when you click the full text expands).
Not all page sections or advanced settings are covered in this video, so also read more in the web guide.
How do I stop an event or announcement from showing up?
You can now modify tags! This makes it easy to fix a piece of content that was mistagged. You can also add your county tag, topic tag or program tag to something to get it to show up. This can be useful for an online event that may be of interest to your audiences.
What’s happened to my content or page?
Sometimes you notice something has changed or isn’t how you remembered it. First, take a deep breath and realize two things: there’s an easy way to find out and it’s usually a simple explanation.
We are in this together. You each have a lot of access to do things you need to on the website, and that means many other people do too. It’s what makes this website platform function with the resources we have. Communication and a sense of calm can help most situations.
The easy way to find out what’s happened is to look at the “Revisions” tab at the top of any page.
The revisions page records who made the last changes, and you can compare to see what changes were made. It’s even better when everyone remembers to leave comments in the “revision log” field when editing a page. Those comments appear in the Revisions tab too.
If nothing looks out of the ordinary there, then send a quick email to https://beav.es/extension-support to ask us to look into it.
If it’s a technical issue, then we will get on it. If it’s a training issue, we can offer context to help understand the way the content management system or different team processes work.
What’s the benefits of the website’s content management system?
This efficient system has prepared us for the long term goals of integrating Extension content with other sites, social media, and client relationship management platforms. It will also be able to personalize content for visitors on the website. This is why the content is structured and tagged in the way it is.
Being in the same content management system helps to:
- Show a more unified presence of Extension and the coordinated efforts within each of our programs, fields of expertise and regions
- Track analytics and feedback for a more strategic approach
- Avoid duplication of resources and use the tagging and page sections to share and show one piece of content in many places.
We are continually improving this behind-the-scenes editing experience. We are working to simplify the way content authors add, find, select, translate and manage content. Stay tuned for more news and trainings later in the year. In the meantime, reach out to us now for a 1-on-1 working session to get up to speed on all that you can do.