Keeping content fresh, current, and accurate on the Extension website means knowing the tools to keep existing content maintained. In certain cases, you may want your content to be invisible to visitors if it becomes out of date. Or, you might want to review the content another person updated before it gets published.

There are three ways to make content unpublished:

  • Draft: The content needs to be finished/reviewed before it gets published.
  • In Review: The content was published, but has been taken down for review.
  • Archived: The content was published, but is now out of date or no longer needed.

At the bottom of any edit screen, you will see these options in a drop down field above the Save button.

You can also see the status of all content at a glance on your group’s list of content.

Note that if you “Edit” a piece of published content and set its state to “Draft”, the previous version of that content will remain visible. To hide all previous versions, set the state to “In Review” or “Archived” instead.

To see the public version of the content, click on “View” tab. To see the latest draft of the content, click on the “Latest version” tab. These tabs are visible below the title on the content’s page. You can also see a “Revisions” tab, where all the past published versions can be found and reverted back if needed.

When you save a piece of content, you can enter a “Revision log message” to describe the changes you made or why you made them. These messages get displayed in the Revisions tab.

It is recommended for educational content or annual events to “archive” rather than delete. Deleted content will no longer be accessible and cannot be restored. Archived content can still be found on the Group Content page when logged in if you want to update it and republish. It also helps avoid the content being inadvertently added again, since the reason it was “archived” can be noted in the revisions field for future reference.

Read more in the user guide under Managing Content. As you do some housekeeping of your group’s content, reach out to the web team if questions come up. Thanks for your work to keeping the quality of content reflecting the valuable service OSU Extension provides the broader community.

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