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What will the new Extension website look like?

We gave a brief website demo at the Extension Annual Conference during Tuesday morning’s Administrative Update session. This was the first opportunity to share working-draft versions of a few basic landing pages, features, and content examples. See below for screenshots of the new website in progress. Click images below to view screenshot of entire page.

Thanks to the hardworking content teams for helping us achieve this exciting milestone! We are at this point only because of the feedback we’ve had during our kickoff and  planning meetings with each of you! Together, we are making good progress and on track for our March 2018 initial launch.

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County page

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New site for internal content

Our new internal/employee resources website will launch this week, likely on Wednesday, Nov. 15. The Employee Resources link on the Extension website will be updated to point to the new location. The new address will be https://employee.extension.oregonstate.edu

Tune in to the Nov. 17 Outreach & Engagement Quarterly Conversation for a short demo of our new intranet site.

Highlights

  • The organization of the new website and the content is essentially unchanged.
  • The site is now mobile friendly and incorporates the new OSU branding.
  • The Out of State Travel and Professional Development forms have been recreated, with the same functionality.
  • In the future (after our new external website is launched and running smoothly), we can focus on additions and improvements to our internal content.
  • If you’d like to share needs, ideas, or requests for an engaging “intranet” site, please contact the project team and we will add them to our growing “wish list.”

Content teams continue to make good progress

  • Nine content teams (at least one in each program area) are formed. See the content teams page for team info and progress updates.
  • Over the next week, we are looking forward to kickoff meetings with the Food Safety and Home Horticulture content teams, and follow-up meetings with a couple of other teams.
  • With each meeting, our project team has received valuable feedback and examples of content that are helping us revise the topic list/menus, and site structure and functions.
  • This engagement with content teams is critically important in helping us prepare for an initial web demo at Extension Annual Conference. Thank you!

Content teams are making good progress

  • Nine content teams (at least one in each program area) are formed.
  • We’ve held content team six kickoff meetings and three follow-up meetings.
  • See the content teams page for team info and progress updates.

Keep the questions coming

Thanks for asking questions! That’s how we are going to learn together through this process. Additional FAQs have been posted.

If you don’t see the answer to your question, we want to hear from you. Your feedback will help us improve our communication plan and this project blog, and inform our work with content teams.

Program Leader Sam Angima is hosting a webinar for the Ag & Natural Resources Extension Program on Nov. 3 to review the overall strategy, website content process, and expectations for working groups. Jennifer Alexander and Lucas Turpin, from the project team, will join to help answer questions. Refer to emails and calendar invitation from Sam for additional details.

New site for internal content coming soon

  • We expect to launch the new internal/employee resources website the week of Nov. 13.
  • To start, this will be the same content currently found in the employee resources section of the main OSU Extension website
  • In the future (after our new external website is launched and running smoothly), we can focus on additions and improvements to our internal content
  • If you’d like to share needs, ideas, or requests for an engaging “intranet” site, please contact the project team and we will add them to our growing “wish list.”

As you heard during the Oct. 13 OSU Extension Leadership Update, our web upgrade is on track for a March 2018 launch, thanks to support from our program leaders and a set of newly-formed, hardworking, and committed content teams.

A quick reminder of what this is all about:

We have established a new approach to digital strategy. It will enhance and support our statewide presence by adding an improved, user-focused website and, eventually a CRM (customer relationship management) tool. See “strategies at a glance” for details.

What’s happening now?

  • Program leaders have begun to organize content teams. (Thank you!)
  • EESC is holding kickoff meetings with each content team to begin the content strategy process.
  • The content teams are coordinating statewide to take stock of existing content, evaluate it, organize it, and enter it into the new website. This includes looking at content on county and program sites.
  • EESC is working on technical aspects of the new website. Our responsibility is to build the framework that allows all content to be in one place, and—importantly—how the site allows learners to view and access that content in the ways today’s audiences expect and prefer.
  • We are also working to move internal content (employee resources) to a separate site within the next month.

As you have questions:

 

Check out the updated timeline and milestones for the Extension web upgrade project. This will give you a high-level overview of what’s happening with the project–and when.

Project work continues at full throttle, but much of what’s happened to date has been behind-the-scenes planning, research, and early development. We’ve been working on things like server configuration. Super exciting, right? Probably not so much for you. So we didn’t blog about all those details.

Now, the development work and content strategy planning will shift and start to be a little more concrete and visual. In the coming months, we’ll keep sharing status updates via this project blog.

How does this project and timeline affect my site?
Not sure what this means for your site? Review the FAQs.
We will continue to consult with individual site managers, as needed.

Questions?
Please contact the project team. Your feedback will help us improve our communication plan and the project blog, especially the FAQs.

Are you wondering what’s happening with the OSU Extension web upgrade project? Hang in there — we are recalibrating — and will have more news soon, including updated milestones and timeline.

Worth waiting for
There is some cool stuff coming down the pipeline that will make this project better in the long run, including:

  • New OSU brand
  • New Extension sub-brand (expected early fall)
  • New OSU and/or Drupal calendar–a priority feature for the project (expected summer)
  • Drupal 8.4–includes web development features essential to this project (expected summer)

We’re hiring
An important part of completing this project is filling a key vacancy on EESC’s web and content strategy team. Here’s the job posting for the web developer position. Please share!

Questions?
Please contact the project team. Your feedback will help us improve our communication plan and the project blog, especially the FAQs.

Project timeline
In consultation with Extension administration, we have adjusted the timeline for Phase 1 milestones from late January to late March 2017. Project work continues at full throttle, to enable delivery of an excellent new user-focused, data-informed web presence and initial content strategy, as planned.

Not sure what this means for your site? Review the FAQs.

Content audit
We audited content on the main OSU Extension website — and identified and prioritized content for Phase 1 based on the project’s guiding criteria.

People/locations directory
We’ve made good progress toward priority features for the people/locations directory. Thanks to Denise Ashley for partnering with us on the current data while we develop the new directory. As usual, please send any updates for the Find Us faculty and staff directory to Denise.

What’s next
– Continue development work on priority features, including the people/locations directory.
– Continue development of initial user-friendly tags/categories.
– Design initial wireframes for page layouts. We will share examples and mockups in the coming weeks.

Questions?
Please contact the project team. Your feedback will help us improve our communication plan and the project blog, especially the FAQs.

The project team continues to make good progress on several Phase 1 milestones in the OSU Extension web upgrade project.

Identify/confirm contacts
Site managers and decision makers have been identified for each site. We appreciate your help!

Features & functions
In our last post, you learned we identified and prioritized features for development during Phase 1.  We have started development on selected features, starting with the people/locations directory.

Content strategy
On the “Learn with us” page on the project blog, we’ve added additional resources we’ve found useful in exploring, understanding, and applying content strategy. We invite you to learn alongside the project team. Check these out, and let us know your thoughts!

What’s next

  • Continue to develop Phase 1 features.
  • Continue to identify initial user-friendly tags/categories.
  • Continue to audit and prioritize content for main OSU Extension site, Phase 1.

Learn more
Visit the OSU Extension web upgrade project blog for more project details. Please contact the project team with any questions. Your feedback will help us improve our communication plan and the project blog, especially the FAQs.

In the past month, the project team has made good progress on several Phase 1 milestones in the OSU Extension web upgrade project.

Identify/confirm contacts
We compiled existing information on website contacts. Beginning Oct. 21, we will email current website contacts with a request to confirm or update the site manager and decision maker for each site. The relevant Regional Administrator or Program Leader will be copied.

Preliminary development
We have a Drupal 8 dev site (test site) set up for the new OSU Extension main web presence.

Identify essential features/functions/content
We identified and prioritized features for development during Phase 1. Decisions were made based on the project’s guiding criteria.

Content strategy
We invite you to learn alongside the project team. The new “Learn with us” page on the project blog includes resources we’ve found useful in exploring, understanding, and applying content strategy. Check these out, and let us know your thoughts!

What’s next

  • Begin development work on priority features, starting with people/locations directory.
  • Audit and prioritize content for main OSU Extension site, Phase 1.
  • Develop initial user-friendly tags/categories.

Questions?
Please contact the project team. Your feedback will help us improve our communication plan and the project blog, especially the FAQs.