Business Services » PaCS

PaCS – Automatic Contract Alerts

donnelam — Wed, 01 May 2013 20:34:43 +0000

The Procurement and Contract Services (PaCS) database has started to send out automatic alerts to the Principal Investigators for procurement-related contracts that are either about to expire or are needing confirmation on continuation of the contract. The two emails are as follows:

confirmation of the continued use of an auto-renew or perpetual contract
notification of the impending expiration of a term contract

The confirmation of the continued use of an auto-renew or perpetual contract will be sent once every two years around the anniversary date of the contract. The notification of the impending expiration of a term contract will be sent 3-6 months prior to the expiration of the contract. If you receive either of these emails, please review the contract in question and reply to the email to indicate what direction PaCS should proceed with the contract.

PaCS – Scam Alerts

donnelam — Mon, 29 Apr 2013 18:04:08 +0000

The following are reported attempts to allegedly scam the university into paying for goods and services that are not ordered by OSU staff. Departments should have appropriate ordering procedures in place for purchases within their delegated authority. Before processing any payments you should have written documentation that supports placement of any order.

“Online Yellow Pages”

Reported by National Pesticide Information Center (NPIC), April 18 2013

A department on campus received a phone call from a company named Online Yellow Pages. The caller told the department person that the department would be charged for one year of service, even though his company was willing to cancel the service at this time. The department person informed the caller that the service had been cancelled a long time ago, and that there was a final bill to prove as much. The department person asked for documentation that NPIC had agreed to pay for service, and the caller simply said he had it. The caller informed the department person that he would be personally charged if the department refused to pay, and then hung up shortly thereafter.

“State Power & Lighting LLC”

Reported by the University Administrative Business Center (UABC), April 24, 2013

A department on campus received a case of light bulbs and an accompanying invoice for almost $600. The light bulbs had not been ordered, and the company did not exist as a university vendor; thus a Purchase Order authorizing the purchase could not have been sent. Additionally, a similar pattern of complaints against the company has been recorded by the Better Business Bureau, which has led to a downgrade of the company’s rating to an “F”. The complaints center around products being delivered that were not ordered or authorized, and then difficulty in returning the products due to a lack of full disclosure of the product’s origin or contact information. If any department personnel receive products that have not been ordered, please do not remove the items from their packaging and alert your Business Center to the situation. If any department personnel receive calls regarding similar shipments, please tell the caller that OSU counsel will be informed and hang up.

If departments have any questions regarding the above scams, or if departments need to report a new scam, please contact PaCS at Pacs@oregonstate.edu or 541-737-4261.

PaCS – Kelly Kozisek Elected 2nd Vice President of NAEP Board

donnelam — Mon, 18 Mar 2013 22:48:08 +0000

Kelly Kozisek was recently notified of her election to the National Association of Educational Procurement Board position of 2^nd Vice President. This is a one year position that will ascend to President in four years. Kelly is looking forward to serving on the Board of the organization that is actively engaged with over 4000 procurement professionals and 1500 educational institutions.

We wish Kelly success in her new appointment!

PaCS – Personnel Changes at Azumano Travel

donnelam — Tue, 12 Mar 2013 22:30:02 +0000

Mimi Poitras has decided to change her career and pursue her interests outside of the travel industry after many years of providing exemplary customer service to the travelers of OSU. Mimi’s long and stellar career in travel began in 1987 and she has worked with countless OSU travelers through the years. OSU wishes her the best as she explores the path of new opportunities.

Becky Lindsay has been the Government Account Manager and American Express Representative with Azumano Travel and provided OSU with 19 years of professional travel service experience. Becky announced her decision that she will be making a move within the travel industry and leaving Azumano Travel in March. We thank her for her dedicated service to OSU and wish her much success in her professional pursuits.

Stephen Matusik will be replacing Becky Lindsay as Account Manager at Azumano Travel. Stephen brings 22 years of global travel experience with him to his new position. Stephen has experience in corporate and executive travel, travel management, the entertainment industry and hospitality/education industries. Stephen also lived and worked in Germany, United Kingdom, Czech Republic and Brazil. Besides English, he speaks German and Portuguese and belongs to a number of global professional groups and associations. We welcome Stephen and wish him much success in his new position.

Stephen’s Contact Information:
Stephen Matusik, Account Manager
Azumano Corporate Travel
320 SW Stark St, Ste 600
Portland, OR 97204
Phone: 503-221-6151
Fax: 503-294-6474
Toll free: 1-800-777-2018
smatusik@azumano.com

Please extend a warm welcome to Stephen from OSU!

PaCS – Construction Contracting is Moving!

donnelam — Sat, 02 Mar 2013 00:28:37 +0000

This is to let PaCS customers know that effective March 8^th, the Construction Contracting staff will be moving from the Property Services Building and relocating to the Oak Creek Building on the OSU Campus. This shouldn’t impact how requests for construction related procurements are submitted:

BOLI PWR Requisitions and inquiries regarding whether a project may or may not be subject to BOLI PWR should still come to PaCS email at pacs@oregonstate.edu
Capital construction projects, architectural and design services and other related consulting contracts should still be coordinated through Facilities Services Design and Construction

Donna, Heather and Brooke will have the same email addresses and telephone numbers. If you need to visit them in person they will be in the Oak Creek Building in Room 111/117.

If you have any questions please feel free to contact pacs@oregonstate.edu.

PaCS – Ethics Training Videos

donnelam — Fri, 08 Feb 2013 17:59:34 +0000

PaCS has 3 new training videos that are excerpts from the 2012 Training Days presentation “Should I or Shouldn’t I? – An Education in Ethics.” Compliance with the OUS Code of Ethics, Accepting Gifts and Financial Conflicts of Interests are the topics that every OSU employee should be aware of if they are involved in any aspect of purchasing or contracting. The videos are also listed on the Training web page on the PaCS site.

PaCS – Should I Separate This? A Lesson in Fragmentation

donnelam — Mon, 28 Jan 2013 18:44:50 +0000

Watch this 9 minute video to learn about fragmentation as it pertains to managing purchasing and payments. Fragmentation is a prohibited practice by Oregon Administrative Rules and this informative video reviews the importance of managing purchases in a manner that avoids fragmentation. The video goes over the definition of fragmentation, applicable dollar thresholds and rules, and provides a few examples. It also reviews why it’s important not to fragment and how fragmentation is managed if it is detected.

PaCS – 2012 Survey Results

donnelam — Mon, 28 Jan 2013 18:19:05 +0000

Procurement and Contract Services (PaCS) is pleased to share the results of our 2012 Customer Satisfaction Survey. Please click on the following link to access the results: PaCS Survey Results

We would like to thank those internal customers who engaged in providing their valuable feedback through the survey.

PaCS – Welcome Mark Lessel!

donnelam — Fri, 18 Jan 2013 18:50:35 +0000

Please welcome Mark Lessel, our new Purchasing Analyst I, to Procurement and Contract Services. Mark will be working with the Procurement team in procuring goods and services and reviewing the multitude of direct-purchase level procurement contracts that PaCS manages.

Mark grew up in Eugene, and after high school attended San Diego State University. He studied Physical Education with an emphasis in Teaching, and played baseball for the Aztecs. Mark has over 16 years of experience in Procurement, and Supply Chain field with a variety of Manufacturing Businesses.

Mark enjoys sports, fishing, and outdoor activities. He also has coached youth baseball and softball for over 20 years.

Please welcome Mark and if you are in the Property Services Building be sure to stop by to introduce yourself. He is working in the office space with Amy Donnelly and Deb Lauer on the first floor.

PaCS – New Buy Orange Contracts

donnelam — Tue, 15 Jan 2013 21:42:51 +0000

PaCS has recently put in place new contracts for Furniture, Flooring, and Industrial Supplies. These contracts greatly expand the options available for your next purchase in these areas. Furniture has grown from 2 to 28 manufacturers, flooring has grown from 1 to 12 manufacturers, and Grainger was recently added for industrial supplies. These contracts are with local dealers so you can be assured of getting the service you desire. The additional options also allow you the flexibility to address any need at any budget.

Visit the Procurement and Contract Services’ Buy Orange web page at: http://pacs.oregonstate.edu/buyorange for information on these contracts, ordering procedures, price discounts, and vendor contact information.

If you need additional information regarding these contracts, please contact James Figgins at 541-737-6995 or James.Figgins@oregonstate.edu.