All Sides of the Rainbow

By Tristen Shay and McKenzie Huber

Have you ever worked with a student who had a Non-Traditional gender identity? Were you left wondering how you can support that student more knowledgeably? The presentation covers working with Gender Variant and Transgender students. Take aways – You will leave with tools, information and a fresh perspective on the challenges faced by Gender Variant and Transgender students.


The Heart of Connection: Conversational Practices For Opening Up Reflection

By Michelle White and Sarah Kyllo

Advising professionals are always saying that the key component to academic advising is forming relationships. But how can these relationships begin when students appear uneasy or withdrawn? How can advisors (who are typically strong interpersonal communicators) create an environment where outward reflection is welcomed and encouraged? In the presentation, basics in advising and counseling theory were explored to address connective responses to some awkward/difficult conversations. We explored the use of verbal and non-verbal cues with various populations of students. Attached is the supporting materials to support the take aways of some bright and fresh practices for opening up conversation in advising setting.

Heartofconnection handout

ACT 2014-2015 Summer Break!

Dear professional advisors, faculty, and instructors:

The Advisor Coffee Talks Committee uses the summer months as preparation for the upcoming year. This survey below allows a wide array of input from advisors, faculty, and staff of the wider university community to have a voice in the development process.

The ACT committee is dedicated to representation from all schools, colleges and departments. Please take the survey and share it with other faculty and staff. As we move into the summer months, the committee will commence conversations around beneficial professional developmental opportunities and conversations that can be had in our university community.

If you are interested in becoming involved in the coordination of Advisor Coffee Talks please e-mail

Thank you and see you all in the fall!


The Advisor Coffee Talk Committee

Katrina Machorro – Academic Advisor, New Media Communications

McKenzie Huber – Academic Advisor, Sociology

Kameron Kadooka – Academic Advisor, College of Engineering

Alex Aljets – Pre-Health Advisor, College of Science

Transfer Credit Concerns and FAQs

Judy Dahlem, assisted by Mickey Reynolds came in to share a little about the world of Transfer Credit and how Advisors and Admissions can work together to provide students with the best transfer credit articulations possible.

Currently, Admissions does all of the transfer credit articulation by hand (may be changing soon) with International Admissions and the Bend Camps doing their own. The entire database of all articulated courses is housed in the Banner Page: SHATATR. They are also open to the public via our Single Course Search Tool, the Oregon Equivalency Page, and the Bacc Core @ Oregon CC and Hawaii DPP page.

Courses will not be evaluated to Writing Intensive or DPD courses – there is a transfer petition for that.

The rest of the time was spent answering questions from advisors – Judy wanted to follow up on one question specifically. IGETC  does clear the lower division bacc core requirements just as the AAOT does.

Questions and for any clarification around transfer credits, advisors can contact Judy Dahlem at


Academics for Student Athletes

In this Question and Answer Session with the Academic Counselors from Academics for Student Athletes, Academic Advisors got and  the opportunity to hear about the challenges our Student Athletes face, how to best support them in balancing Academics and being an Athlete and what services are being provided to Student Athletes.

The Academic Counselors are there to help and advise students mainly on maintaining NCAA eligibility. They are also there to help student athletes achieve in the classroom as well as on the field. Student athletes need to balance practice schedules, games, class time and exams and this is many times where Academic Counselors start to enter the academic advising world.

One thing the Academic Counselors provide is Night Time Studying. It is a time for Athletes that are doing well, that are struggling and tutors to come together and work on the academic side of the equation. It has lead to an environment that fosters student athletes that understand the benefit of academics.

As advisors, we also invited the Academic Counselors to use MyDegrees when they feel it is necessary. The hope is that this will allow Counselors and Advisors to be a united front.

Academics for Student Athletes
3rd floor, Beth Ray Center


ASOSU – Student Services

We were joined in the MU with Drew, Patricia, Clare and Mark who are all from various offices within ASOSU Student Services. ASOSU is the OSU student elected government, with the Student Services department housing services to meet student needs. On a daily basis ASOSU Student Services, advocates for students and is also a testing ground for new services and programs.

Programs and Services:
– SafeRide: On call service to transport student within the Corvallis area. 13,000 individual trips in Fall Term 2014 with 80% to/from campus

– Student Legal Services – Access the Law: Assists student with any off-campus disputes. Deals with anything and everything from breaking the law to landlord/tenant disputes. Sees 200-230 students a term. Can provide services from consulting to appearing in court. Also helps International students with VISA referrals.

– Office of Advocacy: Deals with on-campus disputes. Mainly counsels and outlines options to students in grade appeals and academic dishonesty. Also helps students (mainly international) understand and deal with any issues that may arise from cross cultural understanding.

– HSRC – Human Services Resource Center: Located in Snell 203 the HSRC helps students with Food and Housing Insecurity. Variety of services and the ability to refer students allows from 6500-7000 points of service every year. Food pantry, Mealbux, Insurance Subsidy and Emergency Housing and just a few services that are provided.

Overall, ASOSU is here to help and advocate for students. They also make it part of their charge to educate the campus community and to advocate on campus to ultimately change policy. More information can be found at the ASOSU website:

Student Legal Services:
Office of Advocacy:




Disability Access Services (DAS)

This Advisor Coffee Talk we were joined by Tay Edwards and Earlee Kerekes-Mishira from Disability Access Services. They came to share a variety of information on what DAS does, to who they serve, how we can best work with them and what to listen for when talking to students.

Did you know that DAS served over 900 students in the 2013-2014 school year? And that those students are spread out over a myriad of different disabilities, from temporary to permanent and lifelong?

Tay and Earlee covered the Registration Process, some terms; including ‘Reasonable Accommodations’ and how student go about receiving their accommodations.

Tay and Earlee also opened the floor for the advisors to ask their questions.

Tay and Earlee’s Presentation: Disability Access Services

Breakdown of DAS staff and focus:

Martha Smith, Director – Graduate Students, Deaf and Hard of Hearing, learning disability testing
Email Address:
Phone Number: 541-737-3669

Earlee Kerekes-Mishra, Manager of Intake, Retention & Transition – Student veterans, student on the autism spectrum, transfer students
Email Address:
Phone Number: 541-737-4986

Juliana Recio, Access Services Advisor – Student housing, service and therapy animals, ADD/ADHD
Email Address:
Phone Number: 541-737-8523

Tay McEdwards, Manager of Access Services – Ecampus, temporary injuries, student athletes
Phone Number: 541-737-8582

Barbara Forrest-Ball, Program Manager – Deaf and Hard of Hearing, ADD/ADHD
Email Address:
Phone Number: 541-737-3670

For more information Contact DAS:
Disability Access Services (DAS)
Kerr Administration Building A200,


Counseling Skills: Establishing a Meaningful Relationship

The last session of Advisor Coffee Talk for Fall Term was a two hour interactive and informative workshop provided by Judy Neighbors, PhD. Judy comes from CAPS and is also the Sexual Assault Support Services (SASS) Coordinator. This session really focused on how to create a Meaningful Relationship with our students and also why it is important to have these relationships.

This workshop was far from a lecture or presentation – Judy was able to integrate her wealth of knowledge into an interactive conversation that us, the advisors, were able to control. The advisors in attendance were able to ask questions about students and scenarios and Judy would walk the group through the concepts and tactics that she uses when building meaningful relationships.

Some of the topics covered:
Empathetic/Mindful Listening
How to make a student feel they are the center of relationship and conversation
What makes a good mentor/bad mentor
Remembering perspective – Meeting students where they are at
How to talk to apathetic or combative students
How and when to validate feelings

The presentation: Meaningful Relationships
Judy Neighbors, PhD
SASS Coordinator



Advisor Coffee Talk with The Diversity in Advising Group – Part 1

After reviewing the results from the latest DiA survey, the Diversity in Advising Group came to our talk with some truly great information (and acting) to share.

The DiA Group shared information on Jones’ and McEwen’s Multiple Dimensions of Identity and how it applies to us as individual and how it can affect the way we interact with others, including our students.

The group also talked about microagressions. Microagressions were defined to us as: “brief, everyday exchanges that send denigrating messages” to a target group like multicultural and multiracial persons, religious and ethnic minorities, women, persons with disabilities, and LGBT individuals (Sue & Sue, 2008). It can be described as death by 1,000 paper cuts – each exchange on its own not amounting to much, but altogether they can have an adversely negative impact on a students well being.

The last topic the DiA group talked about was Costumes and Campus Resources. With Halloween right around the corner, it was perfect timing. The DiA Group talked about the ‘We’re a Culture, Not a Costume’ Campaign as well as outlined the resources surrounding this issue at Oregon State.

After each topic, examples, discussions and ‘what would you dos’ were shared.


Presentation: ACT-DiA
Handouts: Jones’ and McEwen’s Multiple Dimensions of Identity

DiA Group Members: Jeff Malone, Claire Colvin, Oscar Montemayor, Katie Whitehead, Tristan Shay and Janet Nishihara

Racial Akido and Examining White Identity Retreats

As we begin preparing for our Winter Term retreats Intercultural Student Services is asking for your assistance in identifying students who would benefit from the below opportunities. Below is a brief summary of the experiences and the web address to forward to OSU students who may be interested.  ISS would like to receive all applications by Tuesday, December 2, 2014.

There will be an information session for students to learn more about the retreats: Thursday, November 20th from noon to 1 in MU 208.

To apply for a retreat please go to Web address:

Racial Aikido Retreat:
Racial Aikido seeks to empower Students of Color at predominantly White institutions (PWI) using the principles of aikido to recognize, respond, and replenish. Originally created at the University of Vermont, Racial Aikido acknowledges that People of Color may be ill prepared to deal with issues of race and racism as it affects them personally. Racial Aikido promotes tools for People of Color to maintain a positive self-image and be able to respond to overt and covert racism. By the conclusion of the retreat students will have a better understanding of White privilege, in-group and internalized oppression, identity development models, and be more self-aware of their multiple identities. Students will learn by active participation how to recognize racism, respond to racism in a self-affirming and positive manner that is appropriate for the situation, and replenish by taking care of their needs in order to maintain a healthy physical, emotional, and spiritual self. This year’s retreat will be the weekend of January 9-11, 2015 at Hatfield Marine Science Center in Newport, OR.

Examing White Identity in a Multicultural World Retreat:
The Examining White Identity (EWI) retreat focuses on White identity development, White privilege, and oppression in both personal and institutional contexts, and introduces strategies to dismantle oppressive systems. We will look atways that understanding these issues will help us address White privilege and oppression in ourselves and with other White people and become better allies for social justice.  This year’s retreat will be the weekend of January 9-11, 2015 at the B’nai B’rith Camp near Lincoln City, OR.

If you have any questions about either of these retreats please contact:

Miguel Arellano at or 541-737-9758