Moira Dempsey and Claire Creighton of the Academic Success Center attended the second coffee talk of Fall term to discuss academic resources for OSU students as well as the programs and services available at the ASC. You can read notes from this coffee talk here: Academic Success Center Oct 22nd.
Susie Brubaker-Cole and Jeff Malone presented a Professional Development session on using the notes feature of MyDegrees. You can view the meeting notes in the PDF posted below. Small group discussion centered around typical advising scenarios. (Contact Jeff Malone for a copy of the scenarios that were used – email@example.com). The meeting was incredibly informative and well attended. The presentation included a helpful set of printed guidelines for using the notes feature. Both Susie and Jeff emphasized that these are guidelines and not policies and they encourage each unit to meet and discuss the best practices for their program or department.
The Guidelines for using the Notes feature in MyDegrees is available at the link below.
It’s time to start thinking about planning Coffee Talks for the 2013-2014 academic year. Terina McLachlain will be stepping off her two year term as a Coffee Talk Coordinator. Mary Chuinard and Brianna Beene will be continuing for another year. If you are interested in serving on this committee please contact Mary at firstname.lastname@example.org. The time commitment is very manageable and there is plenty of opportunity for you to contribute your ideas.
We will be sending out an end of the year survey asking for your feedback and assessment of this year’s format (one hour informal sessions and a two hour professional development session each term), our choice of topics and your needs for professional development in the future. Please watch for it and take the time to respond.If you have topics, guest speakers, or workshops you would like to suggest please let us know.
We would like to take the opportunity to thank all those who volunteered to share information with us and who supported the OSU Advising community. We would especially like to thank Susie Brubaker Cole for her whole-hearted support and commitment to the Advisor Coffee Talks.
And last but not least a BIG thank you to Java Stop and Peet’s Coffee for donating coffee to our meetings!
The Spring Term two-hour professional development session will be held on June 5th from 8:30-10:30am, location TBA. Jeff Malone and Susie Brubaker-Cole will present information related to Best Practices for MyDegrees and OSU Catering is bringing us a full breakfast along with the coffee.
This should be a great session that will help us develop best practices when using the MyDegrees system. We hope to see everyone there!
Doug Severs, Director of Financial Aid & Scholarships joined us for an information sharing session on Financial Aid and Scholarships. Here are some highlights…
• There are a lot of changes on the pipeline for aid: Perkins Loans may not be re-authorized (up for re-authorization in 2014); Opportunity Grants now have a “blind” deadline in that they advertise a deadline, and then if they have too many applicants, they change what day they “accepted” the applications until in order to change the number of names in the pool; Waited until they knew exactly how much was available before sending award letters.
• Summer Financial Aid: Students can access the necessary form via Online Services; Students will not receive more aid- FA will just split the aid up over 4 terms instead of 3. (NOTE: Pell grants can only span over 3 full-time terms, so students can go half-time for two terms to span the grant over 4 terms if they would prefer.)
• Satisfactory Academic Progress (SAP):
– 67% completion rate
– Related to GPA- can calculate at the end of the term OR at the end of the academic year
– Student notified after two terms of un-SAP (first term is considered a warning); once they get notified of an SAP, they will need to appeal to get FA back.
– 2 “Withdraw from the University for the Term” = un-SAP
– Maximum time frame can cause un-SAP as well: Student has attempted 150% (or 270 credits) and still has no degree.
– Military credits pose a special challenge and this can be dealt with on a case by case basis. Have the student talk to FA.
– There are also generally exceptions made for those in an OSU dual degree program
Questions from Advisors:
Q:Does FA notify students when their choice of home school could be detrimental to the amount of funding that they receive?
A:No, but it’s possible that there can be a note added to Online Services.
Q:How does FA differ for post-bacc students? (And graduate students)
A:PB students cannot receive grants, but they have the same access to loans as any other undergraduate. (Grads can access loans but not grants via FA.) If OSU FA official meets with a student and sees that they have technically reached enough credits to graduate, but have not done so, they will be placed into PB status and their aid may be changed accordingly.
Q:What can you tell us about a waiver for the GRE via Financial Aid? What about the MCAT?
A:There are students who are eligible for waivers for the GRE. Contact Patti Brady-Glassman or have students come into the FA office. This is an underutilized service!! No such thing exists (that Doug is aware of) for the MCAT.
Q:What is the difference between a grant and a loan? Subsidized and un-subsidized loan?
A:Loans need to be repaid, whereas a grant does not. Subsidized loans are interest free while the student is still in school. Unsubsidized loans begin accruing interest right away. Loan rates are climbing to 6.8%. Yikes.
Q:What kinds of scholarships are available through FA?
A:FA only awards scholarships to incoming Freshman and transfer students. Upperclassman should look to their departments and/or colleges for scholarship opportunities. NOTE: Unlike some other schools, OSU will not lessen the amount of aid a student receives if they also end up receiving some sort of external funding. (But they may if they end up receiving more internal funding.)
Q:What is a good scholarship website to refer students to?
Q:Can non-degree seeking students receive financial aid?
A:No. If you have students who need “just a couple of classes” for pre-requisites, or whatever, encourage them to still register as “degree-seeking” if they are trying to access financial aid.
And a special thank you to Terina McLachlain for delectable pumpkin chocolate chip cupcakes and banana cake. So yummy!!
Clare Cady from the Human Services Resource Center shared information on services available for students. Check out their new website for more information!
Here is How the HSRC Helps Students
- Intermediary services between students and agencies that provide rental assistance, utility assistance, food stamps, childcare, food boxes, and health insurance.
- Workshops, seminars, and opportunities for internships and employment.
- Connection to community service opportunities.
- Assistance in maintaining health insurance through the university.
- Applications for food stamps.
Terina McLachlain presented a workshop on Advising Online Students. The presentation covered trends in online learning, best practices for advising online students and some examples of online tools that advisors can use to connect with students. Below are links to some of these tools as well as notes from the presentation and the Powerpoint slides.
Joan Oakes from Ecampus shared what Ecmapus Learner Services can provide for online students who are having diffculties. Brandi Hoel, Noreen Siddiqui and Dawn Marie Gaid also shared tools and processes for preparing online students for the first appointment, engaging students in the process and how to help online students who aren’t sure if they are in the right major.
Online Advising Tools
Blackboard Collaborate is an online web conferences tool that allows you to share your screen, upload documents, video chat and more. Sign up for a FREE 30 day trial and at the end of the trial it will convert to a permanent “V” room that you can use to connect with students.
Prezi is a cloud based presentation tool that can be used for interactive presentations with your students. These can be used for group or individual online events such as appointments, orientations, open houses, etc..
Try a “Virtual” Bulletin Board! Larry Ferlazzo describes different kinds of virtual “bulletin boards” in his blog post. You can post job openings, announcements about special events, and items of interest just like you see in the hallways at OSU. It’s a fun, visual way to get information to students without sending them yet another email.
Powerpoint from Terina’s Presentation: Advising Online Students_ACT
Notes: AdvisingOnlineACT3 20 13
Thanks to the hardworking folks who put together the 2013 DPP Summit. For those of you who couldn’t make it the link to the presentations is below.
Our next Coffee Talk will feature Marian Moore from Career Services. We will meet in the new Student Success Center Building Room 138 from 11am – noon. Tasty treats will be provided by Brianna Beene to complement the delicious coffee donated by Peet’s.
Thanks for supporting the OSU Advisors Coffee Talk!