It’s time to start thinking about planning Coffee Talks for the 2013-2014 academic year. Terina McLachlain will be stepping off her two year term as a Coffee Talk Coordinator. Mary Chuinard and Brianna Beene will be continuing for another year. If you are interested in serving on this committee please contact Mary at email@example.com. The time commitment is very manageable and there is plenty of opportunity for you to contribute your ideas.
We will be sending out an end of the year survey asking for your feedback and assessment of this year’s format (one hour informal sessions and a two hour professional development session each term), our choice of topics and your needs for professional development in the future. Please watch for it and take the time to respond.If you have topics, guest speakers, or workshops you would like to suggest please let us know.
We would like to take the opportunity to thank all those who volunteered to share information with us and who supported the OSU Advising community. We would especially like to thank Susie Brubaker Cole for her whole-hearted support and commitment to the Advisor Coffee Talks.
And last but not least a BIG thank you to Java Stop and Peet’s Coffee for donating coffee to our meetings!
The Spring Term two-hour professional development session will be held on June 5th from 8:30-10:30am, location TBA. Jeff Malone and Susie Brubaker-Cole will present information related to Best Practices for MyDegrees and OSU Catering is bringing us a full breakfast along with the coffee.
This should be a great session that will help us develop best practices when using the MyDegrees system. We hope to see everyone there!
Doug Severs, Director of Financial Aid & Scholarships joined us for an information sharing session on Financial Aid and Scholarships. Here are some highlights…
• There are a lot of changes on the pipeline for aid: Perkins Loans may not be re-authorized (up for re-authorization in 2014); Opportunity Grants now have a “blind” deadline in that they advertise a deadline, and then if they have too many applicants, they change what day they “accepted” the applications until in order to change the number of names in the pool; Waited until they knew exactly how much was available before sending award letters.
• Summer Financial Aid: Students can access the necessary form via Online Services; Students will not receive more aid- FA will just split the aid up over 4 terms instead of 3. (NOTE: Pell grants can only span over 3 full-time terms, so students can go half-time for two terms to span the grant over 4 terms if they would prefer.)
• Satisfactory Academic Progress (SAP):
– 67% completion rate
– Related to GPA- can calculate at the end of the term OR at the end of the academic year
– Student notified after two terms of un-SAP (first term is considered a warning); once they get notified of an SAP, they will need to appeal to get FA back.
– 2 “Withdraw from the University for the Term” = un-SAP
– Maximum time frame can cause un-SAP as well: Student has attempted 150% (or 270 credits) and still has no degree.
– Military credits pose a special challenge and this can be dealt with on a case by case basis. Have the student talk to FA.
– There are also generally exceptions made for those in an OSU dual degree program
Questions from Advisors:
Q:Does FA notify students when their choice of home school could be detrimental to the amount of funding that they receive?
A:No, but it’s possible that there can be a note added to Online Services.
Q:How does FA differ for post-bacc students? (And graduate students)
A:PB students cannot receive grants, but they have the same access to loans as any other undergraduate. (Grads can access loans but not grants via FA.) If OSU FA official meets with a student and sees that they have technically reached enough credits to graduate, but have not done so, they will be placed into PB status and their aid may be changed accordingly.
Q:What can you tell us about a waiver for the GRE via Financial Aid? What about the MCAT?
A:There are students who are eligible for waivers for the GRE. Contact Patti Brady-Glassman or have students come into the FA office. This is an underutilized service!! No such thing exists (that Doug is aware of) for the MCAT.
Q:What is the difference between a grant and a loan? Subsidized and un-subsidized loan?
A:Loans need to be repaid, whereas a grant does not. Subsidized loans are interest free while the student is still in school. Unsubsidized loans begin accruing interest right away. Loan rates are climbing to 6.8%. Yikes.
Q:What kinds of scholarships are available through FA?
A:FA only awards scholarships to incoming Freshman and transfer students. Upperclassman should look to their departments and/or colleges for scholarship opportunities. NOTE: Unlike some other schools, OSU will not lessen the amount of aid a student receives if they also end up receiving some sort of external funding. (But they may if they end up receiving more internal funding.)
Q:What is a good scholarship website to refer students to?
Q:Can non-degree seeking students receive financial aid?
A:No. If you have students who need “just a couple of classes” for pre-requisites, or whatever, encourage them to still register as “degree-seeking” if they are trying to access financial aid.
And a special thank you to Terina McLachlain for delectable pumpkin chocolate chip cupcakes and banana cake. So yummy!!
Clare Cady from the Human Services Resource Center shared information on services available for students. Check out their new website for more information!
Human Services Resource Center
Here is How the HSRC Helps Students
- Intermediary services between students and agencies that provide rental assistance, utility assistance, food stamps, childcare, food boxes, and health insurance.
- Workshops, seminars, and opportunities for internships and employment.
- Connection to community service opportunities.
- Assistance in maintaining health insurance through the university.
- Applications for food stamps.
If you have any questions or concerns please feel free to stop by our office, located in 230 Snell Hall, call us at (541) 737-3747 or email us at firstname.lastname@example.org
Terina McLachlain presented a workshop on Advising Online Students. The presentation covered trends in online learning, best practices for advising online students and some examples of online tools that advisors can use to connect with students. Below are links to some of these tools as well as notes from the presentation and the Powerpoint slides.
Joan Oakes from Ecampus shared what Ecmapus Learner Services can provide for online students who are having diffculties. Brandi Hoel, Noreen Siddiqui and Dawn Marie Gaid also shared tools and processes for preparing online students for the first appointment, engaging students in the process and how to help online students who aren’t sure if they are in the right major.
Online Advising Tools
Blackboard Collaborate is an online web conferences tool that allows you to share your screen, upload documents, video chat and more. Sign up for a FREE 30 day trial and at the end of the trial it will convert to a permanent “V” room that you can use to connect with students.
Prezi is a cloud based presentation tool that can be used for interactive presentations with your students. These can be used for group or individual online events such as appointments, orientations, open houses, etc..
Try a “Virtual” Bulletin Board! Larry Ferlazzo describes different kinds of virtual “bulletin boards” in his blog post. You can post job openings, announcements about special events, and items of interest just like you see in the hallways at OSU. It’s a fun, visual way to get information to students without sending them yet another email.
Powerpoint from Terina’s Presentation: Advising Online Students_ACT
Notes: AdvisingOnlineACT3 20 13
Thanks to the hardworking folks who put together the 2013 DPP Summit. For those of you who couldn’t make it the link to the presentations is below.
2013 Degree Partnership Summit
Our next Coffee Talk will feature Marian Moore from Career Services. We will meet in the new Student Success Center Building Room 138 from 11am – noon. Tasty treats will be provided by Brianna Beene to complement the delicious coffee donated by Peet’s.
Thanks for supporting the OSU Advisors Coffee Talk!
Tracy Bentley-Towlin, Director of Disability Access Services, joined us on Jan 17th, 2013 for an informative presentation on the services available to students through her office and special considerations for advising students with disabilities. Her handout is attached below.
Here are some important facts to pass along…
- If you know any staff/faculty that have handicap parking placards and use the handicap spots to park for work, PLEASE encourage them to contact the Office of Equity and Inclusion to get a designated spot for themselves so the handicap spots are more available to disabled students when they need them.
- There are potentially some funds available for students to get tested for a learning disability. The students should inquire with DAS if they are interested.
- ANY videos that we make or utilize for students (in class, web sites, workshops, etc.) must be captioned. Gabe Merrill in the Office of Equity and Inclusion may be able to assist captioning any videos we produce.
- Encourage good students (who will go to EVERY class) with good handwriting to become a notetaker and get PAID for taking the notes in their class (which they should be doing anyway).
Disability Access Services Office:
A200 Kerr Administration Building
Corvallis, OR 97331
The question of what are and are not appropriate notes for MyDegrees has come up in multiple venues, this one included. There will most likely be an Advisor Coffee Talk Professional Development session on Advising Best Practices for Notes, paper and electronic.
Add the link below to your list of resources for students who are at risk of suicide.
The Summer Session Advisors’ Luncheon is scheduled for March 21st. We plan to have presenters speaking and answering questions about a range of issues pertaining to Summer Session. If you or your colleagues have suggestions for specific topics of concern, please don’t hesitate to contact me. We want this to be a valuable experience and networking opportunity, as well as a thank you, to our many campus partners who help make Summer Session successful every year.
Director of Summer Session
4943 The Valley Library
Corvallis, OR 97331-4504