Tom Watts from the Registrar’s Office discussed the advisor’s role in petition processes, including both Academic Requirements Committee petitions for late registration changes, and the Academic Standing Committee petitions for reinstatement by exception (for suspended students). He also discussed the Undergraduate Planned Educational Leave Program (PELP), which allows students to temporarily suspend their academic work for a period of time and resume their studies with minimal procedural difficulties.
Notes: Notes from Registrar’s Office Petitions Coffee Talk
Handout (PDF): Registrar’s Petitions – Advice for Advisors
Emily Bowling from the Center for Civic Engagement discussed the benefits of volunteering, how advisors can help students get involved in community service, and annual service events sponsored by the Center for Civic Engagement. The Center maintains a list of service opportunities for students which can be sorted one-time/ongoing and interest area. Staff in the Center are also available to advise students on finding volunteer opportunities. She emphasized a few things that students should consider when entering a community site, including some tips for students to be mindful of. Emily discussed service learning as well. Michelle Inderbitzin is serving as the Service Learning Faculty Development Coordinator for the Center for Teaching and Learning at OSU. Michelle would be a good contact for any department looking to design or improve a service learning course.
Kris Winter from the Student Care Team and Scott Etherton from the Office of Equity & Inclusion addressed strategies for “Handling Difficult Situations in Advising.” Kris Winter’s presentation focused on strategies for working with disruptive as well as distressed students. Scott Etherton addressed ways that advisors can recognize and respond to sexual harassment concerns.
Sexual Harassment Prevention (advisors 12-4-13)
Sexual Harassment Prevention handout (advisors 12-4-13)
Moira Dempsey and Claire Creighton of the Academic Success Center attended the second coffee talk of Fall term to discuss academic resources for OSU students as well as the programs and services available at the ASC. You can read notes from this coffee talk here: Academic Success Center Oct 22nd.
LeeAnn Baker and Rebekah Lancelin of the University Honors College gave an excellent presentation about the honors curriculum, admissions process, and opportunities for students. You can read the notes from the session here: Honors College Oct 11th.
Susie Brubaker-Cole and Jeff Malone presented a Professional Development session on using the notes feature of MyDegrees. You can view the meeting notes in the PDF posted below. Small group discussion centered around typical advising scenarios. (Contact Jeff Malone for a copy of the scenarios that were used – firstname.lastname@example.org). The meeting was incredibly informative and well attended. The presentation included a helpful set of printed guidelines for using the notes feature. Both Susie and Jeff emphasized that these are guidelines and not policies and they encourage each unit to meet and discuss the best practices for their program or department.
The Guidelines for using the Notes feature in MyDegrees is available at the link below.
It’s time to start thinking about planning Coffee Talks for the 2013-2014 academic year. Terina McLachlain will be stepping off her two year term as a Coffee Talk Coordinator. Mary Chuinard and Brianna Beene will be continuing for another year. If you are interested in serving on this committee please contact Mary at email@example.com. The time commitment is very manageable and there is plenty of opportunity for you to contribute your ideas.
We will be sending out an end of the year survey asking for your feedback and assessment of this year’s format (one hour informal sessions and a two hour professional development session each term), our choice of topics and your needs for professional development in the future. Please watch for it and take the time to respond.If you have topics, guest speakers, or workshops you would like to suggest please let us know.
We would like to take the opportunity to thank all those who volunteered to share information with us and who supported the OSU Advising community. We would especially like to thank Susie Brubaker Cole for her whole-hearted support and commitment to the Advisor Coffee Talks.
And last but not least a BIG thank you to Java Stop and Peet’s Coffee for donating coffee to our meetings!
The Spring Term two-hour professional development session will be held on June 5th from 8:30-10:30am, location TBA. Jeff Malone and Susie Brubaker-Cole will present information related to Best Practices for MyDegrees and OSU Catering is bringing us a full breakfast along with the coffee.
This should be a great session that will help us develop best practices when using the MyDegrees system. We hope to see everyone there!
Doug Severs, Director of Financial Aid & Scholarships joined us for an information sharing session on Financial Aid and Scholarships. Here are some highlights…
• There are a lot of changes on the pipeline for aid: Perkins Loans may not be re-authorized (up for re-authorization in 2014); Opportunity Grants now have a “blind” deadline in that they advertise a deadline, and then if they have too many applicants, they change what day they “accepted” the applications until in order to change the number of names in the pool; Waited until they knew exactly how much was available before sending award letters.
• Summer Financial Aid: Students can access the necessary form via Online Services; Students will not receive more aid- FA will just split the aid up over 4 terms instead of 3. (NOTE: Pell grants can only span over 3 full-time terms, so students can go half-time for two terms to span the grant over 4 terms if they would prefer.)
• Satisfactory Academic Progress (SAP):
– 67% completion rate
– Related to GPA- can calculate at the end of the term OR at the end of the academic year
– Student notified after two terms of un-SAP (first term is considered a warning); once they get notified of an SAP, they will need to appeal to get FA back.
– 2 “Withdraw from the University for the Term” = un-SAP
– Maximum time frame can cause un-SAP as well: Student has attempted 150% (or 270 credits) and still has no degree.
– Military credits pose a special challenge and this can be dealt with on a case by case basis. Have the student talk to FA.
– There are also generally exceptions made for those in an OSU dual degree program
Questions from Advisors:
Q:Does FA notify students when their choice of home school could be detrimental to the amount of funding that they receive?
A:No, but it’s possible that there can be a note added to Online Services.
Q:How does FA differ for post-bacc students? (And graduate students)
A:PB students cannot receive grants, but they have the same access to loans as any other undergraduate. (Grads can access loans but not grants via FA.) If OSU FA official meets with a student and sees that they have technically reached enough credits to graduate, but have not done so, they will be placed into PB status and their aid may be changed accordingly.
Q:What can you tell us about a waiver for the GRE via Financial Aid? What about the MCAT?
A:There are students who are eligible for waivers for the GRE. Contact Patti Brady-Glassman or have students come into the FA office. This is an underutilized service!! No such thing exists (that Doug is aware of) for the MCAT.
Q:What is the difference between a grant and a loan? Subsidized and un-subsidized loan?
A:Loans need to be repaid, whereas a grant does not. Subsidized loans are interest free while the student is still in school. Unsubsidized loans begin accruing interest right away. Loan rates are climbing to 6.8%. Yikes.
Q:What kinds of scholarships are available through FA?
A:FA only awards scholarships to incoming Freshman and transfer students. Upperclassman should look to their departments and/or colleges for scholarship opportunities. NOTE: Unlike some other schools, OSU will not lessen the amount of aid a student receives if they also end up receiving some sort of external funding. (But they may if they end up receiving more internal funding.)
Q:What is a good scholarship website to refer students to?
Q:Can non-degree seeking students receive financial aid?
A:No. If you have students who need “just a couple of classes” for pre-requisites, or whatever, encourage them to still register as “degree-seeking” if they are trying to access financial aid.
And a special thank you to Terina McLachlain for delectable pumpkin chocolate chip cupcakes and banana cake. So yummy!!
Clare Cady from the Human Services Resource Center shared information on services available for students. Check out their new website for more information!
Human Services Resource Center
Here is How the HSRC Helps Students
- Intermediary services between students and agencies that provide rental assistance, utility assistance, food stamps, childcare, food boxes, and health insurance.
- Workshops, seminars, and opportunities for internships and employment.
- Connection to community service opportunities.
- Assistance in maintaining health insurance through the university.
- Applications for food stamps.
If you have any questions or concerns please feel free to stop by our office, located in 230 Snell Hall, call us at (541) 737-3747 or email us at firstname.lastname@example.org